Arvind Jadhav
Assistant Manager - Administration and Facility
Navi Mumbai
Summary
Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Overview
4
4
years of professional experience
Work History
Assistant Manager - Administration and Facility
Yes Securities India Ltd
- Looking after day-to-day general office management
- Responsible for Travel Desk, Ticket Booking, Facility Management, Arranging quotations, negotiations, and documentation
- Inventory Management- Maintenance of office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies
- Coordinating with external parties for repair, maintenance & replacement of office equipment & facilities etc
- Purchase Management - Coordination with vendors and processing of bills and payments etc
- Negotiating the best deals with vendors
- Maintaining couriers records, handling petty cash and other expenses
- Liasioning with various govt
- Officials, police station, etc
- And ensure that related issues are settled amicably
- Ensure Housekeeping & Security Agency delivers services as per Work Order requirements & checklist
- Ensure facilities like - clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, car park
- Train the services team (office boys, security) for the fulfillment of all duties with service orientation
- Ensure all AMC's, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state
- Ensure basic amenities are provided to employees like - site infrastructure, seating, water, pantry, canteen, and other hygiene elements
- Manage administrative staff to ensure the effective execution of their roles and responsibilities with strict adherence to standard operating procedures (SOPs) as well as planning and implementing office systems
- Ensure effective management of office facilities and layout, including indoor and outdoor office premises as well as maintaining cleanliness, tidiness, and orderliness through daily inspections and necessary corrective actions
- Ensure proper recordkeeping of office assets, conduct monthly audits, and submit reports with recommendations
- Ensure maintenance of office equipment such as work stations, air conditioners, computers, printers, inverters, water purifiers, air purifiers, and CCTV cameras
- Renew or extend warranties and replace irreparable equipment as required
- Place orders for printing based on a monthly check of stocks and ensure effective storage and distribution
- Ensure that props and other artwork are prepared or printed and delivered on time, as per the requirements of relevant departments of the Mumbai office
- Negotiate with at least three stakeholders and vendors for each need, ensuring the quality of services and products at reasonable costs
- Manage logistical requests by staff members, including travel and hotel bookings, in a prompt fashion
- Budget Management: Developing and managing budgets for administrative and facility-related expenses, including procurement of supplies, equipment, and services
- Vendor Management: Negotiating contracts with vendors for services such as cleaning, security, maintenance, and utilities, and ensuring that service level agreements are met
- Security and Safety: Implementing and maintaining security protocols, emergency preparedness plans, and ensuring compliance with safety regulations and standards
- Space Planning and Allocation: Coordinating office space allocation, layout, and design to optimize efficiency and accommodate organizational needs
- Administrative Support: Providing support to senior management and other departments as needed, including coordinating meetings, managing calendars, and handling correspondence
- Employee Facilities: Managing employee facilities such as break rooms, parking, and wellness amenities, ensuring they meet the needs of employees and comply with relevant regulations
- Continuous Improvement: Identifying opportunities for process improvement and cost savings within administrative and facility management functions and implementing best practices.
Sr. Administration Executive
Temple Wellness Ventures India Pvt. Ltd.
- Set up/organize and maintain filing systems and record management
- Arrange meetings, reserving conference rooms, ordering food and supplies for meetings
- Booking travel arrangements and maintaining the travel budget
- Multiple senior management meeting schedules, calendars, and travel itineraries
- Track and maintain attendance of employees
- Handle and process expense reports
- Preparation of weekly reports, presentations, etc
- Generate weekly management reports, process and track purchase orders, invoices
- List down the new requirements of the company and plan and purchases accordingly
- Liaise and negotiate with Vendors
- Set-up and Co-ordinate Meeting/Events/Venues/Celebration from start to end
- Oversee timely ordering and maintenance of office supplies and stationery
- Licensing with Govt., Telecom, Shop, Customs, Shop Establishment Approvals
- Maintain and track goods Inward/Outward status
- Liaise with Insurance companies and negotiate deals
- Responsible for AMCs for UPS, CCTV, AHU
- Inventory Management & Distribution
- Overall upkeep of office premises, warehouse and conducting through and maintenance of the company equipment's
- Providing assistance to Directors on any urgent matters or periodic tasks as required
- Courier Management
- Co-ordination with branches on PAN India
- Repair & Maintenance of office / MD's house, other properties of company
- Coordinate with manufacturing suppliers
- Petty cash handling.
Admin Executive
eClinicalWorks I Pvt. Ltd. (MNC)
- Managing the core operation of facility services and support
- Coordinating with the vendors to deliver the services on timely basis with quality standard
- Preparing bills of monthly expenses related to the administration department expenses
- Leading to the operation of Housekeeping / Security and Cafeteria service
- Coordinating with internal technical team and external support to resolve the issue of technical systems
- Managing / monitoring on the operation of electronic security systems Like CCTV / Access Control / Fire Alarm etc
- Keeping track for attendance record of HK and Security team
- Keeping the record of company assets and arranging the same for employee as per company policy
- Maintaining the details of company assets which are placed on the floor area for facility management and employee services
- Arranging ID cards and other stationery for company employee
- Maintaining the records of all checklists of cafeteria / Housekeeping and Security service
- Vendor Management & Selection
- Taking weekly briefing with Security / housekeeping and cafeteria supervisors to resolve issue of respective service
- Making arrangement for festival decoration and celebration in the office
- Taking new initiatives to make the changes in administration operation and services
- Coordination with vendors for Computers equipment's like Desktop, Laptop, Printers Etc
- Preparing checklist and maintenance of records of all infrastructure and electrical activities
- Ensure regular pest control and housekeeping, Maintenance of Elevators
- Asset management
- General Administration including courier, stationery, event support
- Ensure all services and equipment's are under contract
- Petty cash handling.
HR-Admin Executive
G3 Motors Pvt. Ltd.
09.2014 - 02.2016
- Management of rented Company/Directors Properties - Maintenance/Rental renewals, Shop Establishment Act
- Engaging all communication services such as cellular services, data cards
- Broadband/lease line, etc
- At competitive prices
- Liaising with various Government bodies such as MSEB, BMC, and Labor Court etc.& Mandatory Effective management of support staff (office, pantry & housekeeping) Effective Vendor Management
- Domestic Travel Management
- Coordinate with Legal Department & Local Loyal for cross check the Property documents
- Taking approval from Directors for further process related to Agreement done
- Ensure smooth functioning of daily office related maintenance duties like: A/C, Electrical, plumbing, carpentry works (all movable assets), office equipment's
- Co-ordination with vendors for maintenance and repairs
- Minor repairs, major repairs of internal and external building in co-ordination with Property Owners and vendors
- Celebration of Festivals by organizing correspondence work to that
- Handling Complete Stationery Stock for all branches of Company & checking Showroom Fuel expenses bills
- Coordination & control on House-keeping Services
- Managing all Housekeeping work & control on Doc's boys, office boys
- Arrangement of ID card, Cell phones, Sim Cards
- Supporting Role to Account Department.
Admin Executive
PRIME LENSES Pvt. Ltd.
04.2012 - 09.2014
Education
H.S.C. -
Maharashtra Board
S.S.C. - undefined
Maharashtra Board
B.M.S. -
Mumbai University
Skills
Work Planning and Prioritization
undefinedCommunication Skills - Oral
- English
- Marathi
- Hindi
Interests And Hobbies
- Playing Cricket
- Listening Music
- Swimming
Skills
M/s word, M/s Excel, and PowerPoint
Personal Information
- Date of Birth: 05/28/92
- Marital Status: Married
Disclaimer
I hereby declare that all the above-mentioned details are true to my best of knowledge and belief.
Timeline
HR-Admin Executive
G3 Motors Pvt. Ltd.
09.2014 - 02.2016
Admin Executive
PRIME LENSES Pvt. Ltd.
04.2012 - 09.2014
Assistant Manager - Administration and Facility
Yes Securities India Ltd
Sr. Administration Executive
Temple Wellness Ventures India Pvt. Ltd.
Admin Executive
eClinicalWorks I Pvt. Ltd. (MNC)
H.S.C. -
Maharashtra Board
S.S.C. - undefined
Maharashtra Board
B.M.S. -
Mumbai University
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