Arya Anand
Administrative Specialist II
Pune
Summary
Proven Administrative Specialist with a track record of enhancing office operations and vendor relations at KELLOGG BROWN & ROOT. Skilled in Office and Contracts Management, adept at leading facilities compliance and optimizing operational efficiencies. Demonstrates exceptional organizational abilities and a commitment to maintaining high standards of service, achieving significant improvements in office management.
Overview
5
5
years of professional experience
Work History
Administrative Specialist
KELLOGG BROWN & ROOT
Pune
02.2023 - Current
- Build, own and maintain key relationships with building management, Vendors & employee stakeholders
- Be the first point of contact for any maintenance-based request from employees or building managers, tracking all activity from submission to completion, ensuring all involved in each request are kept fully informed.
- AMC Management of HVAC, Fire Equiments, UPS and Access Control
- Ensure the lunch events and daily snacks/beverages are coordinated and always in place and fully stocked
- Closely manage the office space, tidy desks, keeping all rubbish clear from the office floor, ensuring the office is always clean, tidy and presentable.
- Ensure Health & Safety is adhered too in the office, reporting any risks to the HSSE Manager
- Responsible for coordinating, scheduling, and overseeing activities of contractors executing facilities/operational services.
- Ensures facilities are operated and maintained in compliance with established policies and procedures.
- Organize and manage in-office events, meetings, and employee activities, ensuring all logistical arrangements are handled smoothly.
- Petty cash management - Manage expenses and bill submission.
- Manage CCTV operations and the control room with the security team.
- Maintain records of compliance certifications.
- Monitor the issuance and management of employee ID cards and visitor passes.
- Handle contracts, agreements, and relationships with external service providers. Ensure timely and cost-effective procurement of office supplies and services.
- Manage all travel-related arrangements for senior management including booking transportation and handling airport transfers.
- Ensure timely processing of office-related invoices, including utility bills (power, water, DG), courier services, and cleaning services.
- Ensure periodically fire marshal and safety trainings of employees volunteering
Admin Executive
Commvault
Pune
10.2022 - 02.2023
- Managing office supplies stock and placing orders.
- Answer queries from employees and vendors, and prepare reports and presentations with statistical data, as assigned.
- Acting as the administrative point of contact between the employees and internal/external vendors.
- Arrange travel and accommodations
Coordinating all logistical arrangements involved in relocating new hires - Access Management
- Managing events and Vendors
- Processing invoices and documentation to support each activity
- Coordinating with IT for workstation set up
- Housekeeping Management
- Vendor management
- Repair and maintenance activities.
- Managing Office Lunches.
- Managing Office Lunches
SENIOR ADMIN EXECUTIVE
Vodafone Idea Ltd.
Pune
02.2020 - 09.2022
- Managing o ce supplies stock and placing orders
- Prepare reports and presentations with statistical data
- Acting as the administrative point of contact
between the executives and internal/external vendors - Arrange travel and accommodations
- Providing relocation information to new hires
and employees relocating upon transfer
Coordinating all logistical arrangements involved in relocating new hires - Processing invoices and documentation to support each relocation
- Ensuring that relocation arrangements have been made in the most economical manner and the move is smooth for both the employee and hiring department.
- Housekeeping Management, Vendor management
- Repair and maintenance activities
Education
POST GRADUATE DIPLOMA IN MANAGEMENT -
Indian Institute Of Business Management
Patna08-2019
Bachelor of Technology - Computer Science
Sunrise University
Alwar08-2015
Skills
- Office Management
- Vendor Management
- AMC Management
- Contracts Management
- Audit
Languages
Hindi
First Language
English
Proficient
C2
Websites
Timeline
Administrative Specialist
KELLOGG BROWN & ROOT
02.2023 - Current
Admin Executive
Commvault
10.2022 - 02.2023
SENIOR ADMIN EXECUTIVE
Vodafone Idea Ltd.
02.2020 - 09.2022
POST GRADUATE DIPLOMA IN MANAGEMENT -
Indian Institute Of Business Management
Bachelor of Technology - Computer Science
Sunrise University
Similar Profiles
Tomas MartinezTomas Martinez
Insulation Foreman at Kellogg Brown & Root IncInsulation Foreman at Kellogg Brown & Root Inc
Jesus NarvaezJesus Narvaez
Safety Technician at Kellogg, Brown & RootSafety Technician at Kellogg, Brown & Root
Abhilash HaldkarAbhilash Haldkar
Procurement Logistics Specialist at KELLOGG BROWN & ROOT ENGINEERING & CONSTRUCTION INDIA PRIVATE LIMITEDProcurement Logistics Specialist at KELLOGG BROWN & ROOT ENGINEERING & CONSTRUCTION INDIA PRIVATE LIMITED