Motivated professional with several years of experience offering office support in industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills.
Hi, I’m
Ashish Koli
MUMBAI
Summary
Overview
12
years of professional experience
Work History
Westlab Consultancy Services Pvt LtdMUMBAI
Administrative Assistant
04.2024 - 05.2025
Job overview
- Facilitated communication between different departments within the organization.
- Processed invoices for payment using accounting software applications.
- Handled confidential documents in an organized fashion according to established protocol.
- Greeted visitors and provided general information about the company.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Developed and maintained filing systems for confidential documents and records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed office supplies inventory and placed orders when necessary.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Scheduled appointments between clients and customers and internal staff members.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Jayavant Palande & Associates MUMBAI
Administrative Assistant
06.2017 - 03.2024
Job overview
- Greeted visitors and provided general information about the company.
- Compiled data from various sources into organized reports for review by management team.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Managed database systems containing customer contact information.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Developed and maintained filing systems for confidential documents and records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed office supplies inventory and placed orders when necessary.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Handled confidential documents in an organized fashion according to established protocol.
Ottila International MUMBAI
Administrative Assistant
01.2016 - 05.2017
Job overview
- Greeted visitors and provided general information about the company.
- Compiled data from various sources into organized reports for review by management team.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Developed and maintained filing systems for confidential documents and records.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Answered questions from customers regarding products and services offered by the company.
- Directed customer inquiries to appropriate department personnel.
- Proofread content for typo-free emails and documentation.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled incoming calls and directed callers to appropriate department or employee.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Handled confidential documents in an organized fashion according to established protocol.
Harissons Bags Pvt LtdMUMBAI
Administrative Assistant
01.2013 - 12.2014
Job overview
- Facilitated communication between different departments within the organization.
- Greeted visitors and provided general information about the company.
- Compiled data from various sources into organized reports for review by management team.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Managed database systems containing customer contact information.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Conducted research on various topics as requested by management.
- Developed and maintained filing systems for confidential documents and records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed office supplies inventory and placed orders when necessary.
- Handled confidential documents in an organized fashion according to established protocol.
- AMC of Newspapers, Laptops, Antivirus,Xerorx Machine,Printers
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Scheduled appointments between clients and customers and internal staff members.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
Education
Kirti M Dongursee CollegeAgar Bazar
Bachelor of Arts from Political Science
04-2012
University Overview
Skills
- Microsoft Excel
- Document management
- Office equipment maintenance
- Invoice processing
- Data entry
- Filing systems
- Travel coordination
- Confidentiality compliance
- Customer service
- Event planning
- Effective communication
- Team collaboration
- Attention to detail
- Documentation and reporting
- Mail handling
- Scheduling
- Appointment scheduling
- Office management
- Data entry documentation
- Mail distribution
- Recordkeeping and bookkeeping
- Customer and client relations
- Clerical support
- Excel spreadsheets
- Records retrieval
- Vendor management
- Program files maintenance
- Attendance records preparation
Languages
English
First Language
Marathi
Proficient (C2)
C2
Hindi
Proficient (C2)
C2
Hobbies
Hobbies
- Listening Music
Timeline
Administrative Assistant
Westlab Consultancy Services Pvt Ltd
04.2024 - 05.2025
Administrative Assistant
Jayavant Palande & Associates
06.2017 - 03.2024
Administrative Assistant
Ottila International
01.2016 - 05.2017
Administrative Assistant
Harissons Bags Pvt Ltd
01.2013 - 12.2014
Kirti M Dongursee College
Bachelor of Arts from Political Science