Motivated professional with several years of experience offering office support in industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills.
Hi, I’m
Ashish Koli
MUMBAI
Summary
Overview
12
years of professional experience
Work History
Westlab Consultancy Services Pvt LtdMUMBAI
Administrative Assistant
04.2024 - 05.2025
Job overview
- Facilitated communication between different departments within the organization.
- Processed invoices for payment using accounting software applications.
- Handled confidential documents in an organized fashion according to established protocol.
- Greeted visitors and provided general information about the company.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Developed and maintained filing systems for confidential documents and records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed office supplies inventory and placed orders when necessary.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Scheduled appointments between clients and customers and internal staff members.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Jayavant Palande & Associates MUMBAI
Administrative Assistant
06.2017 - 03.2024
Job overview
- Greeted visitors and provided general information about the company.
- Compiled data from various sources into organized reports for review by management team.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Managed database systems containing customer contact information.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Developed and maintained filing systems for confidential documents and records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed office supplies inventory and placed orders when necessary.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Handled confidential documents in an organized fashion according to established protocol.
Ottila International MUMBAI
Administrative Assistant
01.2016 - 05.2017
Job overview
- Greeted visitors and provided general information about the company.
- Compiled data from various sources into organized reports for review by management team.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Developed and maintained filing systems for confidential documents and records.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Answered questions from customers regarding products and services offered by the company.
- Directed customer inquiries to appropriate department personnel.
- Proofread content for typo-free emails and documentation.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled incoming calls and directed callers to appropriate department or employee.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Handled confidential documents in an organized fashion according to established protocol.
Harissons Bags Pvt LtdMUMBAI
Administrative Assistant
01.2013 - 12.2014
Job overview
- Facilitated communication between different departments within the organization.
- Greeted visitors and provided general information about the company.
- Compiled data from various sources into organized reports for review by management team.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Managed database systems containing customer contact information.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Conducted research on various topics as requested by management.
- Developed and maintained filing systems for confidential documents and records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed office supplies inventory and placed orders when necessary.
- Handled confidential documents in an organized fashion according to established protocol.
- AMC of Newspapers, Laptops, Antivirus,Xerorx Machine,Printers
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Scheduled appointments between clients and customers and internal staff members.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
Education
Kirti M Dongursee CollegeAgar Bazar
Bachelor of Arts from Political Science
04-2012
University Overview
Skills
- Microsoft Excel
- Document management
- Office equipment maintenance
- Invoice processing
- Data entry
- Filing systems
- Travel coordination
- Confidentiality compliance
- Customer service
- Event planning
- Effective communication
- Team collaboration
- Attention to detail
- Documentation and reporting
- Mail handling
- Scheduling
- Appointment scheduling
- Office management
- Data entry documentation
- Mail distribution
- Recordkeeping and bookkeeping
- Customer and client relations
- Clerical support
- Excel spreadsheets
- Records retrieval
- Vendor management
- Program files maintenance
- Attendance records preparation
Languages
English
First Language
Marathi
Proficient (C2)
C2
Hindi
Proficient (C2)
C2
Hobbies
Hobbies
- Listening Music
Timeline
Administrative Assistant
Westlab Consultancy Services Pvt Ltd
04.2024 - 05.2025
Administrative Assistant
Jayavant Palande & Associates
06.2017 - 03.2024
Administrative Assistant
Ottila International
01.2016 - 05.2017
Administrative Assistant
Harissons Bags Pvt Ltd
01.2013 - 12.2014
Kirti M Dongursee College
Bachelor of Arts from Political Science
Similar Profiles
Raghav BansalRaghav Bansal
Finance Analyst at Westlab Consultancy Services Pvt LtdFinance Analyst at Westlab Consultancy Services Pvt Ltd
Dimple JaisinghDimple Jaisingh
Senior Associate at Tata Consultancy Services Pvt LtdSenior Associate at Tata Consultancy Services Pvt Ltd
Pawan ShuklaPawan Shukla
Client Success Associate at Eresolution Consultancy Services Pvt LtdClient Success Associate at Eresolution Consultancy Services Pvt Ltd
Hardik ShahHardik Shah
Representative - South Asia at EHL Hospitality Business SchoolRepresentative - South Asia at EHL Hospitality Business School
Shivam BhatShivam Bhat
Senior Consultant at EYSenior Consultant at EY