ASHISH SWAMY
Udaipur,India
Summary
Experienced Contracts Administrator with keen eye for optimizing contract management processes. Enhanced Client relations by streamlining communication channels and renegotiating terms to achieve cost savings and operational efficiencies. Recognised for ensuring compliance and reducing risk through thorough contract reviews and precise documentation.
Overview
20
20
years of professional experience
Work history
Contracts administrator
Aecom India Pvt limited
Rishikesh, India
09.2020 - Current
- Developed cost-effective solutions to mitigate contractual risks.
- Managed and updated workload tracker to plan and monitor site activities.
- Understood and delivered contracts within agreed conditions and timeframes.
- Negotiated new and existing provider contracts per agreed processes, meeting organization priorities.
- Worked with internal and external stakeholders to address contract administration details and complete documentation.
- Examined financial documents to check totals, verify transaction accuracy and identify discrepancies.
- Led and motivated multiple on-site teams to achieve project deliverables.
- Coordinated tender responses to win new contracts.
- Improved contract efficiency by streamlining administrative processes.
- Implemented risk mitigation strategies to reduce corporate vulnerabilities.
- Managed company database to track contract progress and maintain proper access to contract data.
- Oversaw daily operations and contract management for site teams.
- Proposed innovative business solutions to preserve and expand business opportunities.
- Facilitated resolution of contractual disputes, reducing company risks.
- Managed contract reviews for better business outcomes.
- Analysed potential contract risks, providing mitigation strategies where necessary.
- Maintained accurate records of all contractual correspondence and documentation.
- Interpreted contractual obligations, enhancing internal understanding and compliance.
- Developed comprehensive reports on contract progress, aiding strategic decisions.
- Ensured timely submission of invoices to maintain positive cash flow.
- Monitored contract performance, ensuring compliance with terms and conditions.
- Worked closely with procurement team to ensure best value from suppliers.
- Prepared detailed contract briefings for senior management input.
- Liaised with corporate personnel to manage contract processes and avoid potential delays.
Senior Manager - Contract Administration
J.Kumar Infraprojects Ltd
Mumbai, India
06.2018 - 07.2020
- Established and communication daily priorities to guide team activities.
- Implemented operational improvements to reduce costs and drive revenue in alignment with corporate objectives.
- Forecasted operational needs and allocated resources to meet business demands.
- Supervised daily operations, acting as point of contact for any queries or obstacles to clients.
- Maintained smooth-running business operations by delegating priorities to staff abilities.
- Led overall direction, coordination and evaluation of department functions.
- Reduced costs and improved operations by analysing processes and customer feedback.
- Suggested actionable promotions and business improvements to increase revenue and improve patron experiences.
- Liaised with management to align daily operations with overarching priorities.
- Negotiated major contracts, achieving favourable terms for the company.
- Managed conflict resolution within teams, ensuring smooth workflow.
Deputy Manager / Tender Coordinator and Contract Administrator
JMC Projects (India) Ltd
Mumbai, India
03.2013 - 03.2018
- Maintained excellent client relationships by dealing with queries and complaints calmly and professionally.
- Maintained smooth-running business operations by delegating priorities to staff abilities.
- Created weekly performance reports, analysing and interpreting data to improve day-to-day business operations.
- Translated senior management directives into actionable front-line policies and implemented changes with staff.
- Planned revenue generation strategies designed for growth.
- Drafted procedural statements and guidelines for company-wide use.
- Scheduled meetings, conferences and appointments.
- Drafted documents and reports for management review.
- Monitored inventory needs and worked with procurement team to facilitate supply chain operations.
- Interpreted financial data, prepared official forms, and produced statements.
- Implemented contract modifications, working with clients and stakeholders to address unforeseen issues.
Engineer - Tender Coordination and Contract Administration
J.Kumar Infraprojects Ltd
Mumbai, India
03.2011 - 03.2013
- Resolved complex issues, applying troubleshooting and critical thinking to address numerous technical solutions.
- Enforced compliance with all health and safety measures, reducing worksite risks.
- Collaborated with procurement team to secure project materials at favourable prices.
- Documented technical specifications and requirements in alignment with company-established protocols.
- Proposed engineering solutions to address project challenges and foster on-time completion.
- Supported management decision-making with expert-level technical guidance.
- Analysed engineering project feasibility to support management decision-making.
Management Trainee Tender Coordination
SMS Infrastructure Ltd
03.2009 - 12.2010
- Gained skills, knowledge and experience working across various departments including production, marketing and operations.
- Worked closely with mentors to enhance leadership and managerial skills.
- Assisted with day-to-day operations and completed assigned management tasks.
- Executed tasks across departments, gaining practical experience in diverse operational functions.
Field Engineer
Man Infra Construction Ltd
08.2007 - 09.2008
- Coordinated contractors, subcontractors and labourers to deliver on projects.
- Motivated site teams to achieve quality results against construction deadlines.
- Supported quality standards by verifying premium quality of on-site construction materials.
- Tested sites and materials to assess strength and quality.
- Oversaw Quality Control (QC) for construction teams, delivering results in line with project specifications.
Graduate Trainee Engineer
ITD Cementation India Limited
04.2005 - 09.2005
- Sought opportunities to learn new skills and expand knowledge beyond academic background.
- Transitioned from academia to professional world, quickly adapting to workplace environment and expectations.
- Communicated with staff at all organisational levels to assess current systems.
- Managed time and resources to meet deadlines and project objectives.
Education
Master's degree - Masters in Contract Claims and Delay Management in Construction Contracts
Politecnico di Milano
Italy 11.2024 -
Post Graduate Diploma in Business Management – Quantity Surveying and Contracts Management - Contracts Management
National Institute of Construction Management
08.2016 - 11.2017
Master of Business Administration in Human Resource - Human Resource
Tilak Maharashtra University
04.2005 - 04.2007
Bachelor’s in civil engineering - Civil Engineering
University of Nagpur
04.2001 - 04.2004
Diploma in Civil Engineering - Civil Engineering
Maharashtra State Board
04.1998 - 03.2001
Senior Secondary School -
Maharashtra State Board
Skills
- Contracts Management
- Contracts Administration
- Claims Management
- Delay Analysis
- Contract review procedures
- Strategic decision-making
- Contract variations
Websites
Languages
English
Hindi
Personal Information
Affiliations
- Workouts, and Meditation
Timeline
Master's degree - Masters in Contract Claims and Delay Management in Construction Contracts
Politecnico di Milano
11.2024 -
Contracts administrator
Aecom India Pvt limited
09.2020 - Current
Senior Manager - Contract Administration
J.Kumar Infraprojects Ltd
06.2018 - 07.2020
Post Graduate Diploma in Business Management – Quantity Surveying and Contracts Management - Contracts Management
National Institute of Construction Management
08.2016 - 11.2017
Deputy Manager / Tender Coordinator and Contract Administrator
JMC Projects (India) Ltd
03.2013 - 03.2018
Engineer - Tender Coordination and Contract Administration
J.Kumar Infraprojects Ltd
03.2011 - 03.2013
Management Trainee Tender Coordination
SMS Infrastructure Ltd
03.2009 - 12.2010
Field Engineer
Man Infra Construction Ltd
08.2007 - 09.2008
Master of Business Administration in Human Resource - Human Resource
Tilak Maharashtra University
04.2005 - 04.2007
Graduate Trainee Engineer
ITD Cementation India Limited
04.2005 - 09.2005
Bachelor’s in civil engineering - Civil Engineering
University of Nagpur
04.2001 - 04.2004
Diploma in Civil Engineering - Civil Engineering
Maharashtra State Board
04.1998 - 03.2001
Senior Secondary School -
Maharashtra State Board
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