Ashish S. Patel
Admin Manager
Ahmedabad
Summary
To be part of an Organization which provides an opportunity to prove my skills & to give my best for the development of company & myself. Synopsis Over 15+ years of experience on the position of Executive Assistant, HR-Admin, An effective communicator with exceptional relationship building skills; problem solving & organizational abilities.
Overview
18
18
years of professional experience
2
2
Language
Work History
Admin Manager
Iconsultera Pvt Ltd
Ahmedabad
01.2023 - 03.2023
HR & Admin Officer
Iconsultera Pvt Ltd
Ahmedabad
11.2021 - 12.2022
HR & Admin Associate
IConsultera Pvt Ltd
Ahmedabad
12.2020 - 04.2021
- Recruitment
- Took care of all facility i.e. Housekeeping, Security Management, Pantry Management, Event Organize, office Decoration
- Arranging Dinner and gift for different Festival through tie-up with different hotels and Vendors
- Search New office and Setup infrastructure for work
- Taking AMC for maintained office Equipment
- Coordinate with all Vendors and manage their Payment
- Patty Cash Handling.
- Prepared new hire letters, employee contracts, and corporate policies.
- Organized company-wide events designed to boost employee morale.
- Negotiated HR-related vendor contracts to maintain agreements with necessary vendors to support HR operations.
- Managed payroll and timekeeping to track hours and accurately pay employees.
- Administered performance evaluations to provide constructive feedback and identify ideal candidates for promotion.
- Monitored safety and health practices to protect employees from hazards and promote healthy work habits.
- Developed and implemented HR policies and procedures to promote clear and consistent approach to managing employees.
- Managed employee data and privacy to keep employee data confidential per organizational privacy policies.
- Developed and monitored employee recognition programs.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Created and delivered HR training sessions to staff, managers and executives.
Executive Assistant
GTC Oil Field Services Pvt Ltd, MD
Ahmedabad
08.2019 - 06.2020
- Organized and coordinated conferences and monthly meetings.
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Updated spreadsheets and databases to track, analyze, and report on performance.
Executive Assistant
DWSPL
Ahmedabad
08.2017 - 07.2019
- Arranged domestic and international travel plans and itineraries.
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
- Displayed absolute discretion at handling confidential information.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Kept detailed track of household and maintenance inventory and schedules.
- Maintained appropriate filing of personal and professional documentation.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Served as point of contact between clients and managerial staff.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Attended meetings, took notes and tracked action items.
- Experienced with productivity tools such as Slack, Zoom, Google Docs and Sheets, ClickUp and Asana.
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
Executive Assistant
N K Industries Ltd
Kadi
10.2016 - 08.2017
- Meeting arrangement as per schedule
- Collect data from various department and Prepared MIS for Director
- Prepared PPT
- Review email and other correspondent
- Travel desk management i.e Air/Train ticket, Hotel and Cab booking
- Coordinate and follow-up with all departments for data
- Administration activity of Director office
- Manage appointment and Guest welcome
- Drafting letter or mail as require by Director
- Took care of claim and follow-up of Director’s Reimbursement
- Prepared meeting presentation.
MIS Executive
Cushman & Wakefield PMSI Pvt Ltd
Ahmedabad
07.2015 - 03.2016
- Produced tables, pivot reports and charts for use in key decision-making processes.
- Outlined MIS upgrade roadmap and ordered corrective actions to elevate performance.
- Worked closely with vendors and technology partners on integrations, infrastructure and enterprise solutions.
- Resolved workflow issues to optimize team productivity and improve delivery times.
- Reported monthly to senior executive team on budget, in-flight initiatives and upcoming projects.
Sales Admin Executive
Sterling Lam Ltd
Ahmedabad
04.2013 - 02.2015
- Correspondence and communication with Pan India Distributor and Marketing people for Target vs Achievement, Payment, Product and promotion material and product related query
- Worked as Bridge between Marketing Team and Plant for different query and requirement
- Coordinate and manage promotional activity and materials
- Communicated to Distributor, Marketing people for dispatched status and stock availability
- Took care of reimbursement of marketing people
- Coordinate for Exhibition stall design, invitation, manage promotional material, booked hotel and travel arrangement
- Prepared MIS for Daily, MTD and YTD sales, Receivables and Customer Complaint
- Review DCR and Expenses of Marketing Team
- Follow-up and coordinate for Dispatched and POP material
- Travel Desk Management.
- Organized due diligence in preparation for sale of business unit.
- Implemented company policies, technical procedures and standards for preserving integrity and security of data, reports, and access.
- Utilized appropriate financial tools to manage accounts payable and receivable.
- Conducted regular meetings with team to discuss issues, concerns and updates.
- Prepared annual data to determine metrics for operational performance.
- Conducted business forecasts to identify recent developments.
- Collaborated with back-office team members to facilitate seamless business execution.
Admin Manager
Sarjen Systems Pvt Ltd
Ahmeddabad
11.2011 - 12.2012
- Managed Travel Desk
- (Air, Train and Bus Ticketing, Visa process etc.)
- Reviewed expenses and vendor management
- Searching New Vendor and negotiation
- Infrastructure and Facility management
- Maintained AC, EPBX, UPS and their AMC
- Coordinate for ISO Audit for HR,IT and Business Development
- Prepared Sales dead and other document for possession of Bungalow
- Coordinate with Torrent Power and Municipal corporation electricity and taxes related issue
- Managed Petty Cash
Executive - CRM
Victory Ceratech Pvt Ltd
Ahmedabad
07.2010 - 03.2011
- Handled complaints, provided appropriate solutions and alternatives within appropriate timeframes and followed up to achieve resolution.
- Supervised daily operations and sales functions to maximize revenue, customer satisfaction, and employee productivity.
- Created activities and engagements to enhance customer experience, knowledge and patronage.
- Managed customer relations on ongoing basis to maximize customer retention.
- Liaised between customers and organization with particular focus on working with sales department.
- Assisted with conflict resolution during partnership negotiations and acquisitions.
- Performed duties and provided service in accordance with established operating procedures and company policies.
- Made customers aware of current and new programs and services.
- Collaborated with finance department on invoicing accuracy for applicable products, services, software and logistics.
- Developed and implemented standards for staff to provide consistent service to customers.
Executive Assistant
Aviva Life Insurance India Ltd
Ahmedabad
06.2008 - 02.2010
- Arranged Meeting and follow up as per require
- Prepared MOM
- Maintained Filing and Records
- Prepared Power Point Presentations, Correspondence, Reports and Agendas
- Prepare Expense and Claims and follow up with Head Office
- Complaint received analyzing and gives resolution as per IRDA policy
- Screening, scrutinizing, logging in and forwarding applications for policies
- To arrange appointment for medical examination
- Complete Co-ordination with Sales Managers, Underwriting Dept., Client Service
- Liaison with Head Office & Branches
- Training & educating Insurance Advisors and Sales Manager
- Coordination with Bank to open Bank Account
- Coordinated in various activities.
Business Support Executive
Standard Chartered Finance Ltd, Standard Chartered Bank
Ahmedabad
09.2005 - 06.2008
- HR & Admin activity
- Looked HR activities like Joining – Exit, Induction, Performance Review and Training arrangements
- Tracking and Maintained attendance and leaves as per policy
- Maintain database of employees
- Coordination with Bank to open employee’s Salary Accounts
- Review Salary Statement
- Coordinated with Regional HR and National HR Team for day to day HR related activity
- Arranged KYC – AML and Product training for new join
- I was taking care of welfare activities of the Employees
- Liaison with Regional, Head office and Vendor
- Communicate all corporate communication to all employees
- Educate to all employee about company’s latest news, policy, structure and development
- Visit branches for Review DSR systems and Admin facility
- Checked and process claim and follow up with Head office
- Vendor Management
- Took care of Petty Cash for General Expenses
- Manage Travel Desk including Ticket booking, Hotel booking, Cab Arrangement Visa Processing etc
- Prepared site visit report monthly basis
- Took care of Facility management and infrastructure issue
- Managed compliance and non-compliance activity
- Liaison with Fraud Control, Collection and other departments
- Preparation of MIS data, compiling and analyzing sales data, generating MIS reports, Presentation of Sales data to the sales team
- Managed DSA – DM and DSA – IM compliance and risk activity
- Prepared monthly and half yearly budget for branches.
Education
B.Com (Accounting) -
Gujarat University
HSC - Accounting
VijayNagar Higher Secondary School Naranpura
Skills
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Timeline
Admin Manager
Iconsultera Pvt Ltd
01.2023 - 03.2023
HR & Admin Officer
Iconsultera Pvt Ltd
11.2021 - 12.2022
HR & Admin Associate
IConsultera Pvt Ltd
12.2020 - 04.2021
Executive Assistant
GTC Oil Field Services Pvt Ltd, MD
08.2019 - 06.2020
Executive Assistant
DWSPL
08.2017 - 07.2019
Executive Assistant
N K Industries Ltd
10.2016 - 08.2017
MIS Executive
Cushman & Wakefield PMSI Pvt Ltd
07.2015 - 03.2016
Sales Admin Executive
Sterling Lam Ltd
04.2013 - 02.2015
Admin Manager
Sarjen Systems Pvt Ltd
11.2011 - 12.2012
Executive - CRM
Victory Ceratech Pvt Ltd
07.2010 - 03.2011
Executive Assistant
Aviva Life Insurance India Ltd
06.2008 - 02.2010
Business Support Executive
Standard Chartered Finance Ltd, Standard Chartered Bank
09.2005 - 06.2008
B.Com (Accounting) -
Gujarat University
HSC - Accounting
VijayNagar Higher Secondary School Naranpura
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