Ashok Reddy
HYDERABAD
Summary
More than 6 years of experience in General Administration & Facilities Management. Proficient in overseeing Administration & Facilities management of enormous sized facilities, (Housekeeping, Cafeteria and Transport).
Overview
10
10
years of professional experience
1
1
Certification
Work History
Senior Facilities Coordinator
JLL
07.2022 - Current
- Company Overview: Deployed at Google India
- Total Managed area 7.8 lac SFT
- Maintained an invoice tracker for campus supplies and services
- Sharing payment remittance details with supply and service vendors
- Tracking indents, received stock, and verified the quality of consumables
- Preparing budget for up-coming years
- Raising Purchase orders from “ORACLE JD Edwards” tool and updating the excels on-time
- Updating the Forecast & Accruals for every month
- Collecting NDC from the supply & Service Vendor once in quarterly
- Managing the PPPs (Pre-planned procurements) & UPPs (Un-planned Procurements)
- Monthly vendor connects to discuss on supply / service issues
- Conducting Vendor KPI monthly meetings
- Coordinating with the business leads to conducting the user engagement activities like below
- Conducting the sports leagues
- Kite Festival
- World Environment Day
- DIYA painting activity
- Regularly connected with user and taking feedback on operations
- Handled OMG-B Projects: Actively participating in OMG-B project works - inspections, closely monitoring the progress and quality of the work being conducted
- Regularly communicated and connected with the project team to stay updated on the status of the works
- Collecting Snag Points and connecting with Project teams to closing the snags on time
- Coordinating with Logistic vendors for movements regarding office assets and employee personnel belongs
- Handled FDOB (First Day of Business) related works and Google New site setup
- Coordinating with the procurement team for new vendors (Supply&Service) on-boarding for newly opened site
- Coordinated with procurement team for vendor RFQs & Agreements amendments annually
- Coordinating with APAC Accessibility team to align the accessibility related works
- Knowledge Transfers sessions to team/colleagues on Finance related topics (POR creation, Invoice processing, Indents preparing, PAF preparing & Work Auth preparing & Quotes obtaining & Comparisons)
- Vendor management sessions
- Deployed at Google India
Senior Executive for Administration & Facilities Operations
Kapston Facilities Management
05.2018 - 06.2022
- Company Overview: Deployed at Facebook India Online Services
- Total Managed area 3.5 lac SFT
- Managing all day-to-day activities, corresponding on mail, and resolving and referring to a range of administrative problems and inquiries
- Knowledge of purchasing procedures, obtaining vendor price quotes, and issuance of purchase orders
- Experience in selecting and managing vendor services and obtaining price quotes
- Monitor monthly invoices and vendor payment status to ensure purchase orders are not over billed and vendors receive timely payment to avoid disruption in service
- Taking care of complete premises maintenance and the facilities provided to the employees
- Daily coordinating with essential central services such as reception, security, maintenance, catering, waste disposal
- Serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations
- Managing Repair, Maintenance & Replacement of Office Equipment, Appliances
- Daily inspect the facility to ensure all areas are keep in a neat, orderly, clean, safe, and efficiently operating condition
- Taking care of the organization mail room and managing material movement ensuring prompt delivery
- Issue & maintenance of inventory of system, printing, photocopy operation & stationary
- Supervision of overall housekeeping activities, indoor landscaping, and pest controls for the premises
- Managed 175 House Keeping staff and 20 Housekeeping Supervisor staff and deploying them at various places in office as per the requirement and on their capability to ensure the operations run smoothly
- Supervision of booking of Discussion or Conferences rooms and booking of event spaces
- Generating reports and update files, documents, and maintains electronic records management system for all incoming and outgoing correspondence
- Maintenance of Pantry rooms, Cafeteria service and supervision of food, beverages & snacks
- Taking care of transport facilities (Cabs)
- Coordinates with facility occupants move-in to new facilities
- Deployed at Facebook India Online Services
Executive for Admin Services & Soft Services Operations
Kapston Facilities Management
03.2016 - 04.2018
- Company Overview: Deployed at Signode India Limited
- Managing administrative activities and involving purchase of housekeeping, First AID, and PPE
- Taking care of waste disposable on time
- Ensuring the building meets health and safety requirements
- Planning best allocation and utilization of space in the organization
- Preparing and submitting the reports and records of Stores to the director
- Handling day to day activities, corresponding on mail, resolving, and referring to a range of Administration and Security problems and inquiries
- Knowledge of purchasing procedures, obtaining vendor price quotes, and issuance of purchase orders
- Experience in selecting and managing vendor services and obtaining price quotes
- Monitor monthly invoices and vendor payment status to ensure purchase orders are not over billed and vendors receive timely payment to avoid disruption in service
- Manpower Planning, maintaining effective strength for operational requirements, Leave planning and effective utilization of manpower
- Managed sixty-five housekeeping staff and nine housekeeping supervisor staff and deployed them at various places in office as per the requirement and on their capability to ensure the operations run smoothly
- Managed cafeteria with twenty-five utility staff and four supervisors deploying them at various places in café as per the requirement and on their capability to ensure the operations run smoothly
- Taking care of MIS reports
- Landscaping, inspect landscape work to ensure that it adheres to original plans
- Raising plants from seeds or cuttings, digging, planting, watering and de weeding flower beds and borders pruning shrubs
- Checking the health of plants by identifying any pests or diseases and controlling those applying nutrients to plants and maintaining moisture levels
- Deployed at Signode India Limited
Executive for Soft Services Operations
Golden Star Facilities Management
12.2014 - 02.2016
- Company Overview: Deployed at IBM
- Event Management, organizing meetings, conferences and arranging for foreign delegates
- Managing administrative activities, safety, security, and maintenance and employee induction
- Involved in Budgeting and cost control measures
- Supervising administrative activities like, verification of stationery stock, courier, florist, pest control, housekeeping
- Deployed at IBM
Education
BSC -
Indian School of Business Management
01.2021
Skills
- MS Office
- Administration & Housekeeping management
- SA8000 Training
- 6S On job training
- Facilities Vendor Management
- Facilities related inventory
- Office Event Management
- Customer Service and Engagement
- Statutory Compliance
- Procurement Activities
Certification
- FMP (Facilities Management Professional), IFMA
- IGC (International General Certificate), Pursuing, NEBHOSH
Languages
- Telugu
- English
- Hindi
Strengthsandachievements
- Good communication and interpersonal skills
- Adaptive learner, Healthy attitude, Flexible and Comfortable working within a team
- Managed to reduce problems reported from various facilities by generating a daily check list and proactively resolving the problems
Personal Information
- Father's Name: Narshi Reddy R
- Nationality: Indian
- Religion: Hindu
Timeline
Senior Facilities Coordinator
JLL
07.2022 - Current
Senior Executive for Administration & Facilities Operations
Kapston Facilities Management
05.2018 - 06.2022
Executive for Admin Services & Soft Services Operations
Kapston Facilities Management
03.2016 - 04.2018
Executive for Soft Services Operations
Golden Star Facilities Management
12.2014 - 02.2016
- FMP (Facilities Management Professional), IFMA
- IGC (International General Certificate), Pursuing, NEBHOSH
BSC -
Indian School of Business Management
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