ASHWANI BINDRA

Fixed Assets Management:

• Maintain accurate records of all fixed assets, including acquisition cost, depreciation, and current value.
• Conduct regular physical inventory audits to verify existence and condition of fixed assets.
• Calculate and record depreciation expenses according to established accounting standards.
• Develop and implement preventive maintenance schedules for fixed assets to minimize downtime and extend lifespan.
• Coordinate with relevant departments to identify obsolete or underutilized assets for disposal or replacement.
• Ensure compliance with internal policies, as well as regulatory requirements related to fixed assets management.

Procurement:

• Collaborate with department heads to identify procurement needs and specifications for goods and services.
• Source potential suppliers through requests for proposals (RFPs), requests for quotations (RFQs), and other sourcing methods.
• Evaluate supplier proposals and negotiate contracts to secure favorable terms and pricing.
• Issue purchase orders and ensure timely delivery of goods or services in accordance with established timelines.
• Manage supplier relationships to address issues, resolve disputes, and drive continuous improvement.
• Monitor procurement metrics and provide regular reports to management on procurement performance and cost savings initiatives.

• Assure that accounting records are prepared and maintained in accordance with the organization's accounting policies, chart of accounts, and related accounting principles and practices, and that subordinate ledgers reconcile with the general ledger
• Provide accounting data for various non-standard reports and statements
• Assist in the accounting function, the organization's general accounting systems and procedures, including those for accounts receivable and payable
• Collaborates with management to develop schedules, procedures, and systems to enable the timely and informative accumulation, adjustment, and reporting of financial data
• Keep track and process accounts and incoming payments in compliance with financial policies and procedures
• Perform and supervise day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable and payable data
• Maintain up-to-date accounting system (ERP) and Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Generate weekly and monthly reports as required
• Follow up on, collect and allocate payments
• Verify discrepancies and resolve clients’ billing issues
• Generate financial statements and reports detailing accounts receivable status; aging analysis, Project cost report, delayed payments, Bad Debts
• Follow with clients' Account for company collections and LCs Status on daily basis
• Coordinate with Finance Manager on LC best terms, prepare LCs/LGs and submit to Banks Draft guarantees to bank and monitor guarantees expiry
• Assist with month-end closing.

Closing of all P&L General Ledger/ Financial Accounts by 2nd working day of following month as per Ind AS and USGAAP

• Reviewing P&L and Performing Variance Analysis for passing period end entries
• Reclassification of Balance Sheet ledger balances in Current and Non-Current, setting off counter general ledger by 3rd working day
• Preparing and Review Sales and General Administration Expenses (SAG)
• Align with FP&A team to analysis YOY and MOM variances with Budgeted and Forecasted Numbers and prepare narratives for Sales and General Administration Expenses (SAG)
• Prepare Balance Sheet Schedule of Fixed Assets and Inventory
• As Inventory Controller: Planning for Annual Stock take, Reporting to Logistic and Supply Chain Management Head about monthly Inventory Levels and reason for significant changes in inventory level from last month
• Ensuring proper Insurance coverage of inventory lying at warehouse & goods imported under marine policy
• Review & Testing inventory valuation on quarterly basis and ensure Inventory is valued at correct cost
• Fixed Assets: Capitalize Asset from Different Source of Module (Account Payable, Inventory Module)
• Monthly Scrutinize and check periodically hygiene of Fixed Assets Ledger, entries and balances
• Coordinates transfer of equipment with Facilities and Operations, and updates t assets module with each
• Reconcile fixed asset subsidiary ledgers to GL monthly
• Prepare monthly fluctuation analyses on changes in FA and accumulated depreciation accounts and communicate findings and recommendations to management
• Account Reconciliation: Reconciles fixed assets module with related fixed assets general ledger, and coordinates any variances with relevant fixed assets accounting staff
• Prepare Scheduled VI
• Coordinates, updates, and maintains tracking database for new and existing capital and non-capital fixed assets including asset identification tagging, location identification, physical count, and departmental equipment custodians
• Documentation & MIS: Ensure all statutory and fixed assets accounting related documents and records are maintained consistently, accurately and up to date
• Ensure all fixed assets related updation on the Oracle System is undertaken and completed in a timely manner and resolve any issues that may be highlighted
• Review and sign off all Fixed assets related MIS reports that are to be presented to the senior management team
• Audit: Prepare audit schedules and resolve audit issues identified by external auditors, prepare depreciation and other fixed asset-related entry adjustments
• Ensure all required fixed assets related information is provided to the auditors and all related queries raised are adequately addressed
• Ensure audit reports are received from auditors in timely manner.

• Looking Accounts Receivables of Service Billing & Rental Billing and Backend Support in Service Department
• Monthly Collection and Follow up of Meter reading for Service Billing from Third party and Agency and Reconciling
• Responsible for Account Receivable, Vendor Claims and MIS
• Responsible for timely getting service billing counter file from Each Branch
• Manage the credit limits and issued debit notes and credit notes
• Responsible for preparation of Collection & Sales MIS on daily basis for Management reporting
• Responsible for billing consumable and spare parts
• Responsible for timely delivery of Monthly service billing invoice to all Branches/Customers/Partners
• Communicate with Branch executives, clients/customers by telephone, written correspondence or visit customers to attempt to bring resolution to unpaid accounts
• Provide MIS on each pending payment case & collected payments from all Branches
• MIS Reporting for MIF, Service Revenue, Contract Creation of FASMA & Rental in SAP after checking all Doc( PO.)
• All master data provide to management when their requirements.