Summary
Overview
Work History
Skills
Timeline
Generic

Ashwath Y N

Bangalore

Summary

With over 6 years at BSNL,POSTAL & IT EHBCS Ltd., I've honed my expertise in budgeting and interpersonal communication, ensuring smooth society operations. Skilled in financial reporting and fostering positive member relations, I've effectively managed administrative tasks and resolved conflicts, contributing to a transparent, efficient environment.

Overview

9
9
years of professional experience

Work History

Secretary

BSNL,POSTAL & IT EHBCS Ltd.
Bangalore
07.2019 - Current
  • Dedicated and highly organized Housing Society Secretary with over 6 years of experience in managing day-to-day administrative operations and ensuring the smooth functioning of housing co-operatives. Adept at coordinating meetings, maintaining accurate records, and managing financial documents while ensuring compliance with legal and regulatory requirements. Proven track record in facilitating effective communication between members, the managing committee, and external parties. Skilled in handling conflict resolution, preparing detailed reports, and organizing society events, including AGMs and elections. Demonstrates exceptional organizational, leadership, and interpersonal skills to foster a positive, transparent environment within the society.

Accountant

BSNL,POSTAL & IT EHBCS LTD
BANGALORE
06.2016 - Current
  • Financial Record Maintenance: Managed and maintained accurate accounting records for the housing society, including revenue, expenses, and member contributions.
  • Bank Reconciliation: Conducted monthly bank reconciliations, ensuring all financial transactions were accurately reflected in the society's accounts.
  • Accounts Payable & Receivable: Oversaw the accounts payable and receivable processes, ensuring timely payments to vendors and efficient collection of dues from society members.
  • Financial Reporting: Prepared monthly, quarterly, and annual financial reports for the managing committee, including balance sheets, profit & loss statements, and cash flow statements.
  • Budgeting & Forecasting: Assisted in preparing the society’s annual budget, tracked expenditures, and worked with the management committee to ensure financial resources were allocated efficiently.
  • Tax Filing & Compliance: Ensured timely and accurate filing of tax returns, including GST and other statutory filings, in accordance with legal requirements.
  • Audit Coordination: Coordinated with external auditors during audits, providing all necessary documentation and ensuring smooth completion of the audit process.
  • Financial System Management: Utilized accounting software (e.g., Tally, QuickBooks) to track financial transactions, generate reports, and streamline the accounting process for increased efficiency.
  • Member Dues Management: Monitored and tracked member dues, issued payment reminders, and managed records of outstanding payments to ensure accurate financial reporting.
  • Cost Control & Expense Management: Assisted in identifying cost-saving measures and optimizing expenses for the society’s maintenance and operational activities.
  • Junior AccountantABC Housing Co-operative Society, [City, State]June 2018 – February 2021
  • Day-to-Day Accounting Support: Assisted in maintaining day-to-day financial transactions, including posting journal entries and reconciling financial records.
  • Bank Reconciliation: Performed regular bank reconciliations and ensured all transactions were accurately recorded.
  • Invoice & Payment Processing: Supported the processing of vendor invoices and society member payments.
  • Financial Reporting: Prepared basic financial reports and summaries for internal use by the management committee.
  • Bookkeeping: Assisted in maintaining ledgers, handling cash flow, and ensuring that financial records were up-to-date and accurate.
  • Member Contribution Tracking: Helped in tracking member payments for maintenance and other society-related fees, ensuring accuracy in accounts receivable.

Skills

  • Time Management: Ability to manage multiple tasks, prioritize, and ensure deadlines for meetings, reports, and other responsibilities are met
  • Verbal and Written Communication: Clear, concise communication with residents, management, and external parties, including writing notices, reports, and emails
  • Budgeting: Experience in managing and preparing the society’s budget, ensuring funds are allocated properly and overseeing financial resources effectively
  • Bank Reconciliation: Ensuring all society financial transactions match with bank records and reconciling discrepancies as needed
  • Taxation and Filing: Knowledge of relevant tax requirements and the ability to ensure proper filing of documents such as tax returns, statutory reports, and compliance with local government regulations
  • Minute-Taking: Recording accurate and clear meeting minutes and distributing them to members in a timely manner
  • Decision-Making: Ability to make informed decisions based on discussions and issues raised during meetings
  • Database Management: Maintaining and organizing member databases, financial records, and other important society documents using digital tools
  • Follow-Up: Ensuring that actions or decisions made during meetings are implemented and that any pending tasks are followed up on
  • Vendor Management: Handling agreements, contracts, and services with vendors related to society maintenance and other operational needs
  • Leadership: Taking charge when needed, leading by example, and supporting the committee in achieving the society’s objectives
  • Document Management: Skilled in maintaining accurate and up-to-date records, including meeting minutes, member documentation, financial records, and legal files
  • Interpersonal Skills: Ability to interact professionally with society members, resolving issues, answering queries, and fostering a positive relationship between residents and management
  • Financial Reporting: Proficient in preparing and presenting financial reports, including income and expenditure statements, balance sheets, and other relevant documents
  • Society Laws and Compliance: Understanding of housing society laws, regulations, and the legal requirements governing housing cooperatives
  • Agenda Preparation: Ability to prepare comprehensive meeting agendas and ensure that the discussions stay on track and meet the objectives
  • Dispute Resolution: Mediating conflicts between members or between members and management, ensuring fair, transparent, and effective solutions
  • Software Tools: Proficiency in using office software (Microsoft Office, Google Workspace) and specialized accounting or society management software (Tally, QuickBooks, or similar)
  • Accuracy: Ensuring all financial records, meeting minutes, and member-related information are accurate and up-to-date
  • Event Organization: Managing and coordinating events such as AGMs, elections, maintenance or community events, and social gatherings for the members
  • Team Collaboration: Working closely with other committee members, management, and residents to ensure the smooth operation of the society

Timeline

Secretary

BSNL,POSTAL & IT EHBCS Ltd.
07.2019 - Current

Accountant

BSNL,POSTAL & IT EHBCS LTD
06.2016 - Current

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