ASHWINI MUSUKU
Executive Assistant
Summary
Accomplished and results-driven professional with 12+ years of experience in the administrative field. Possesses a seasoned background in talent acquisition, leadership, and admin professionals. Successfully manages key accounts, conducts background checks, and handles vendor management. Self-motivated and goal-oriented team player who thrives under pressure and excels at managing multiple tasks within set timelines. Expertise lies in effectively coordinating with hiring managers, stakeholders, business owners, and clients to understand recruitment needs and streamline business processes. Additionally, has hands-on experience in mentoring, training, and motivating teams, as well as handling candidate joining formalities, documentation, vendor agreements, and NDAs. Well-equipped to drive success in any administrative role with expertise in fulfilling complex IT needs for digitally transforming organizations.
Overview
14
14
years of professional experience
Work History
Executive Assistant
Numeric
1 2022 - 08.2023
- Upkeep Of Office Administrative Facilities And Ensure Availability Of Daily Miscellaneous Requirements To Provide Harmonious Work Culture To Employees
- Acting As Info-Hub For Providing Administration Related Information And Supervising Administrative Activities Like General Admin, Verification Of Stationery Stock, Petty Cash, Courier, Florist, Pest Control, Housekeeping, Etc
- Specialization In Handling Back Office Operations, Inter-Office Correspondence, Confidential Mails, Quotations, Monthly Billing, Cheques, Etc
- Arranging Accommodation For Employees By Co-Ordination With Various Branch Offices And To Continuously Improve The Quality Of Services Payments, Utility Payments, Employee Reimbursements, Travel expenses, Daily expenses in SAP Concur system
- A Key contact for all customer related queries and addressing all the emails queries before and assisting the region contacts while resolving the issues and providing quick action
- Validating expenses, travel, employee reimbursements, invoices/receipts in Concer system Handling all Queries related to Utility bills includes Corporate Credit Cards, Rentals, , Advances, Employee reimbursements & Coordinating with Vendors Handling all the facilities management tasks and managing the outsourced employees like house keepers, securities, office assistants and others Monitoring of Company Vehicles movement diesel & Petrol bills Organizing events like Employee Birthday celebrations on day-to-day basis Office Maintenance Basic Troubleshooting Transportation Arrangements Accommodation Booking Travel Ticket Booking Stationery And Other Purchase Part Handling Housekeeping Day To Day Role And Functions Tracking
- Responsible For End To End Office Administration Activities
- Processed travel expenses and reimbursements for executive team and senior management group.
Admin cum Sales Coordinator
STP Ltd – Enhancing Structures' Life
11.2017 - 12.2021
- Assess the sales & service needs of the customer received by phone /emails and provide them with the solution by coordinating with Sales & Service teams
- Preparation of quotations, relevant documents for tenders including EMD's and processing orders ensuring delivery on time
- Issue of proforma invoices, followup of payments,,generating Tax invoices using SAP Handling escalation of the customers and giving after-sales support during unforeseen delays or glitches during delivery Maintaining and keeping track on the employee's leave, attendance and updating the same for salaries to HR
- Handling other HR related responsibilities like Preparing of Attendance and LOP records for the employees and the outsourced staff Monthly check of the leave records of all employees on biometric system & close monitoring of the submission of leave Banking formalities to the fresh candidates for salary account opening Incorporate the New employee details with Salary Structure Maintaining the records of the employee's in the employee personal files Upload the ESI details into ESI Portal for Temp ID card Upload the ESI details into ESI Portal Verifying & processing all expenses relating to LTA claims of all the employees for tax saving Prepare the payment for Overtime Coordinating with Candidates and HR-Dept
- For interview schedules Explain the HR Policies, like Time, Dress Code, and Leave Policy etc., Welcomes new employees to the organization by conducting orientation
- Preparing PR, PO, and GRN in ERP for all the goods purchased by the company Process employee ID card, Uniform and Visiting card Issuing Mediclaim / health cards for the Employees
Front office executive
AstroVed.com - Astrological Research and Development Institute
03.2015 - 10.2017
- Preparation of monthly reports
- Attendance reports and leave mails
- Support office teams in order to ensure the smooth running of day-to-day activities
- Handle petty cash and expenses, maintaining suitable and sufficient office stationery levels
- Coordinating with the sales team and preparation of required quotes accordingly Coordinating with client and sales team
- I was involved into administrative department Assists office staff in maintain Files and databases
- I was involved into administrative department (UK Process) I was responsible for rechecking the bookings done by agents Loading the bookings on task and updating the passport details Sending confirmations to the clients Receiving couriers and maintaining tracks.
Admin assistant
Global Hoppers
04.2013 - 02.2015
- I was involved into administrative department (UK Process) I was responsible for rechecking the bookings done by agents Loading the bookings on task and updating the passport details Sending confirmations to the clients Receiving couriers and maintaining tracks
- Preparation of monthly reports
- Attendance reports and leave mails
- Support office teams in order to ensure the smooth running of day-to-day activities
- Handle petty cash and expenses, maintaining suitable and sufficient office stationery levels
- Coordinating with the sales team and preparation of required quotes accordingly Coordinating with client and sales team.
Senior process associate
DAAKSHYA INFORMATICS PRIVATE LIMITED
12.2010 - 03.2013
- I was involved in Outbound Sales (Australian Process) As Voice process executive
- (Holiday Campaign) Convincing customers about our Holiday packages
- Taking Escalation calls To help the customers in blocking the package Taking care of Quality
- Basic Troubleshooting Transportation Arrangements Accommodation Booking Travel Ticket Booking Stationery And Other Purchase Part Handling Housekeeping Day To Day Role And Functions Tracking
- Responsible For End To End Office Administration Activities Acting As Info-Hub For Providing Administration Related Information And Supervising Administrative Activities Like General Admin, Verification Of Stationery Stock, Petty Cash, Courier, Florist, Pest Control, Housekeeping, Etc
- Specialization In Handling Back Office Operations, Inter-Office Correspondence, Confidential Mails, Quotations, Monthly Billing, Cheques, Etc.
- Arranging Accommodation For Employees By Co-Ordination With Various Branch Offices And To Continuously Improve The Quality Of Services Payments, Utility Payments, Employee Reimbursements, Travel expenses, Daily expenses in SAP Concur system
- A Key contact for all customer related queries and addressing all the emails queries before and assisting the region contacts while resolving the issues and providing quick action
- Issue of proforma invoices, followup of payments,,generating Tax invoices using SAP Handling escalation of the customers and giving after-sales support during unforeseen delays or glitches during delivery Maintaining and keeping track on the employee's leave, attendance and updating the same for salaries to HR
- Handling other HR related responsibilities like Preparing of Attendance and LOP records for the employees and the outsourced staff
Executive Assistant
Eluminous Technology (Client Novartis)
09.2023 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Filed paperwork and organized computer-based information.
- Took notes and dictation at meetings.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on
-
Education
Bachelor of commerce BCOM - HR
Nagarjuna University
Skills
Quick grasping and learning capabilities Can work as a team member and independently with balanced efficiency Open-minded and like to accept any challenge with ‘CAN-DO’ attitude
Personal Information
- Date of Birth: 03/26/86
- Gender: Female
- Marital Status: Yes
Languages
English
Telugu
Hindi
Extracurricular Activities
Good in Sports (Shuttle, Volley Ball) etc.
Timeline
Executive Assistant
Eluminous Technology (Client Novartis)
09.2023 - Current
Admin cum Sales Coordinator
STP Ltd – Enhancing Structures' Life
11.2017 - 12.2021
Front office executive
AstroVed.com - Astrological Research and Development Institute
03.2015 - 10.2017
Admin assistant
Global Hoppers
04.2013 - 02.2015
Senior process associate
DAAKSHYA INFORMATICS PRIVATE LIMITED
12.2010 - 03.2013
Executive Assistant
Numeric
1 2022 - 08.2023
Bachelor of commerce BCOM - HR
Nagarjuna University
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