Summary
Overview
Work History
Education
Skills
Timeline
Generic

Ashwini Ramanatha

Administrative Assistant-(Executive Assistance)
Bangalore

Summary

Organized and dedicated Executive Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Detail-oriented administrative assistant with experience in customer service, data entry and office management.

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 10 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Preparing Concur reports,booking air tickets through Navan.

Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

17
17
years of professional experience
3
3
years of post-secondary education

Work History

Administrative Assistant(Executive Assistant)

Adobe Systems
Bangalore
01.2023 - Current
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Executed record filing system to improve document organization and management.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Scheduled office meetings and client appointments for staff teams.
  • Developed strategies to streamline and improve office procedures.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Created and maintained databases to track and record customer data.
  • Managed department budgets and generated financial reports for management review.
  • Assisted development and implementation of new administrative procedures.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Drafted correspondence and other documents for CEO and department heads in company's voice.
  • Processed customer orders accurately and within agreed timeframes to meet service standards.
  • Liaised between clients and vendors and maintained effective lines of communication.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Performed research to collect and record industry data.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Established administrative work procedures to track staff's daily tasks.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
  • Transcribed and organized information to assist in preparing speeches and presentations.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Managed filing system, entered data and completed other clerical tasks.
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.

Administrative Assistant(On Contract Tek Systems)

Adobe Systems
Bangalore
06.2017 - 12.2017
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Processed customer orders accurately and within agreed timeframes to meet service standards.
  • Managed department budgets and generated financial reports for management review.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Established administrative work procedures to track staff's daily tasks.
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Managed filing system, entered data and completed other clerical tasks.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Liaised between clients and vendors and maintained effective lines of communication.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Created and maintained databases to track and record customer data.
  • Developed strategies to streamline and improve office procedures.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Assisted development and implementation of new administrative procedures.
  • Drafted correspondence and other documents for CEO and department heads in company's voice.
  • Transcribed and organized information to assist in preparing speeches and presentations.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
  • Performed research to collect and record industry data.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.

Business Operations Partner/ Executive Assistant

Adobe Systems
Bangalore
01.2008 - 01.2013
  • Chaired partner meetings to drive discussion of matters important to firm operations, keeping discourse on-topic and moving at efficient pace.
  • Spoke with peers to verify task completion, meeting tight deadlines, and schedules.
  • Oversaw firm's day-to-day administrative operations, provided guidance to support staff and enforced compliance with state, federal, and local regulations across organization.
  • Provided outstanding service to all individuals, promoting effective, and lasting business relationships.
  • Prepared and presented reports on status of projects and initiatives.
  • Liaised between partners and internal stakeholders to resolve conflicts.
  • Established firm's financial strategy by adequately distributing funds across company, monitoring monthly budget and evaluating results.
  • Developed and implemented strategies to enhance partner relations.
  • Negotiated contracts with partners to give equitable terms to all parties.
  • Collaborated with colleagues and support staff to maximize team efficiency.
  • Prepared and filed pleadings, motions and other legal documents in court proceedings.
  • Worked with legislators to assist in drafting [Type] legislation and enforcement procedures by offering insights as law practitioner.
  • Represented clients in court hearings and in negotiations with other parties.
  • Reviewed and analyzed pertinent state and federal laws and legal precedents.
  • Created and finalized contracts and other legal documents for clients.
  • Analyzed legal documents and identified pertinent issues for clients.
  • Communicated with clients and collected information to research cases and prepare settlement offers.
  • Interpreted laws, rulings and regulations for individuals and businesses.
  • Presented key evidence and exhibits during civil trials.
  • Drafted demurrers and replied to oppositions.
  • Interviewed and selected jurors to verify competency and lack of biases, presenting challenges for cause to dismiss unfit candidates.
  • Negotiated settlements with opposing counsel.
  • Minimized risk exposure through careful advice on business operations and strategic plans.
  • Conducted settlement negotiations and trial for property case with $[Amount] in counterclaims.
  • Counseled clients on potential outcomes of legal matters.
  • Developed strategies for court proceedings and negotiations.
  • Researched and wrote contracts, agreements and proposals.
  • Explained available courses of action and possible repercussions of cases to clients.
  • Interviewed witnesses and gathered public record research relevant to each case.
  • Drafted motions, petitions and waivers.
  • Researched, wrote and filed motions, writs and briefs for each case.
  • Recruited, trained and mentored attorneys, paralegals and support staff to strengthen legal team.
  • Stayed informed on industry developments and market trends to gain competitive advantage.
  • Implemented processes to enforce compliance with partner agreements.
  • Networked with other professionals and organizations to expand contacts and opportunities.
  • Evaluated productivity and quality of service and made recommendations for improvement to reach firm's short-term and long-term goals.
  • Monitored partner performance and provided feedback on areas of improvement.

Administrative Executive Assistant

Reliance Industries Limited
Bangalore
01.2007 - 12.2007
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Organized and coordinated conferences and monthly meetings.
  • Answered high volume of phone calls and email inquiries.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Facilitated training and onboarding for incoming office staff.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Developed and maintained automated alert systems for important deadlines.
  • Conducted research and analyzed data to provide detailed reports on various business topics.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Updated and maintained confidential databases and records.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Handled incoming and outgoing mail, email and faxes.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Screened personal and business calls and directed to appropriate party.
  • Coordinated events and worked on ad hoc projects.
  • Filed paperwork and organized computer-based information.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Took notes and dictation at meetings.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Wrote reports, executive summaries and newsletters.
  • Created and managed office systems to efficiently deal with documentation.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Handled confidential and sensitive information with discretion and tact.
  • Used advanced software to prepare documents, reports, and presentations.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.

Education

BBA - Commerce

Bangalore University
Bangalore VVN Collage
04.2001 - 04.2004

Skills

Process optimization

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Timeline

Administrative Assistant(Executive Assistant)

Adobe Systems
01.2023 - Current

Administrative Assistant(On Contract Tek Systems)

Adobe Systems
06.2017 - 12.2017

Business Operations Partner/ Executive Assistant

Adobe Systems
01.2008 - 01.2013

Administrative Executive Assistant

Reliance Industries Limited
01.2007 - 12.2007

BBA - Commerce

Bangalore University
04.2001 - 04.2004

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Ashwini RamanathaAdministrative Assistant-(Executive Assistance)