Ashwini V

Company Overview: Zeno Moto is a climate-conscious company developing electric motorcycles in Africa, the USA, and India.

• Oversee daily office operations, including facilities management, space planning, and IT equipment handling, ensuring seamless business continuity.
• Strategically manage inventory, coordinate with vendors, and uphold workplace safety protocols, achieving compliance and operational efficiency.
• Manage commercial leases and service contracts, ensuring favorable terms and cost-effectiveness.
• Handle end-to-end onboarding and offboarding for India, US, and Kenya teams, ensuring proper documentation, compliance, and smooth transitions.
• Manage employee lifecycle, comprehensive records, HR compliance, and payroll coordination, enhancing employee engagement activities.
• Drive procurement processes through Odoo, raise purchase orders, and lead vendor negotiations and contract management, ensuring timely delivery and budget alignment.
• Implement cost optimization strategies across departments, contributing to overall financial efficiency.
• Coordinate end-to-end domestic and international travel, including flights, hotels, visa processing, and invitations, utilizing platforms like TravelPerk and Uber.
• Manage travel bookings and enforce travel policies to ensure cost control and compliance.
• Support day-to-day finance operations, including vendor payments, expense tracking, and bookkeeping, ensuring alignment with operational goals.
• Assist with budgeting and financial administration to support strategic operational objectives.
• Led the successful implementation of the Global Employee Handbook, enhancing organizational policy and compliance.

Company Overview: Equal Experts is a global IT service and IT consulting firm that creates leading digital products and services across Africa, Europe, America, Asia.

• Led office infrastructure setup and served as the single point of contact (SPOC), managing operations through the company's growth from 18 to 200 employees across Bangalore and Pune.
• Handled complex employee conversations and spearheaded COVID-19 safety initiatives, ensuring employee well-being and maintaining productivity.
• Managed office and facilities operations, including workplace operations, IT asset handling, inventory control, and space planning.
• Oversaw office maintenance, commercial leases, service contracts, and security protocols, ensuring compliance and operational continuity.
• Coordinated across departments to streamline workflows and enhance operational efficiency.
• Oversaw HR operations, ensuring smooth employee lifecycle management from onboarding to offboarding.
• Independently managed large-scale events and coworking operations for over 250 employees.
• Led end-to-end domestic & international travel coordination, including flights, stays, visa processing, invites, vendor management, and space planning for 250+ employees.
• Managed end-to-end finance support, including vendor payments, expense tracking, and budget management.
• Gained hands-on experience in bookkeeping and day-to-day financial administration

Company Overview: Oracle is an IT service and IT consulting company that provides construction management technology and project delivery worldwide.

• Managed finance-related tasks, documentation, and project coordination for multiple departments.
• Provided comprehensive administrative support across various functions.
• Coordinated events, meetings, and oversaw office supply management.
• Supported the Facilities/Building Services team with procurement and special projects.

Company Overview: Aconex was a globally recognized construction management technology. Acquired by Oracle in 2017.

• Led internal and external events, significantly boosting employee engagement and workplace culture.
• Organized and managed end-to-end logistics for meetings and office-wide activities.
• Oversaw facilities operations for a 14,000 sq. ft. office, ensuring smooth daily functioning and compliance.
• Managed an 8-member security panel, ensuring safety and compliance across the premises.
• Served as the single point of contact during Oracle's acquisition of Aconex, coordinating with top-level management to ensure a seamless transition.
• Facilitated operational transitions and cross-functional support during the acquisition phase.
• Handled vendor coordination, space planning, and administrative support for daily operations.

Company Overview: Zeme is a GOTS-certified Indian company offering sustainable organic cotton clothing through online marketing and retail platforms.

• Served as Administrative Assistant to the Company Director, providing critical day-to-day operational and coordination support.
• Managed inventory and order tracking across multiple e-commerce platforms including Amazon, Flipkart, eBay, Mother Earth, and the company's website.
• Coordinated between departments to resolve operational issues and ensure timely processing of orders.
• Handled business correspondence, maintained meticulous client records, and organized filing systems.
• Managed sales reporting and analytics, ensuring all labeling, shipping, and return operations met compliance standards across e-commerce channels.

Company Overview: Transact Global is a technology-focused BPO company providing IT-enabled services in India.

• Addressed customer inquiries and resolved complaints efficiently.
• Obtained and evaluated information to handle product/service inquiries.
• Provided accurate pricing and delivery information, and performed customer verifications.
• Maintained comprehensive customer databases and ensured timely follow-up on interactions.