Asit Kumar Parida
Wagholi
Summary
Dedicated and dynamic professional with more than 12 years of extensive experience in Procurement to Pay (P2P). Possessing robust supervisory and interpersonal skills, adept at establishing effective working relationships with teams and managers across all levels to collectively achieve organizational goals. Exceptional communication abilities, both written and spoken, complement a proven track record of success. Specialized expertise includes proficiency in Accounts Payable, Invoice Validation & Processing, Vendor Management, Vendor Payment, and Travel & Expenses (Concur). Recognized for building and nurturing strong customer relationships, fostering collaboration for mutual success. A highly accomplished and result-oriented management professional, skilled in enhancing organizational efficiency and profitability. Seeking to leverage this wealth of experience to contribute effectively to a forward-thinking and dynamic work environment.
Overview
15
15
years of professional experience
5
5
Certifications
3
3
Languages
Work History
Assistant Manager
Tata Consultancy Services Ltd.
12.2022 - Current
- Supervise and guide team of 17 experts in Procure to Pay (P2P), Agency Commission payout, and Bank reconciliation areas, facilitating smooth operations and achieving optimal team effectiveness.
- Delegate daily responsibilities to team members, cultivating a structured and efficient work environment.
- Organize periodic team huddles to tackle queries, convey updates, and foster effective communication among team members.
- Affirm dedication to service delivery by persistently meeting internal and external deadlines, boosting client satisfaction in Procure to Pay process.
- Execute proactive communication strategies with internal and external clients, tackling finance-related inquiries to maintain high standards of service and support.
- Administer and expeditiously settle cases within designated Turnaround Time (TAT), preserving a meticulously organized monthly issue log.
- Streamline knowledge transfer for recently migrated business processes, assisting team before and after transfer phases.
- Direct escalation protocols and matrices, securing swift resolution of issues and concerns.
- Conduct detailed analyses of business trackers, incorporating payments, invoice processing, issue log, CAPA tracker, QC tracker, and rejection tracker, providing comprehensive reports to management for additional measures.
- Contribute vital support to onshore team in managing dispute cases and securing resolutions.
- Assess Accounts Payable (AP) aging reports and Payment on Time (POT) metrics to improve vendor invoice payment timelines.
- Manage new hire orientation, optimizing learning paths for new team members and securing timely issuance of License to Operate.
- Administer cross-training efforts across team to improve comprehensive skill sets.
- Streamline leave management through effective schedule coordination.
Associate Team Lead (P2P)
Bunge India Pvt. Ltd.
08.2022 - 11.2022
- Efficiently directed a team of four resources, ensuring optimal performance in the P2P tower.
- Spearheaded comprehensive activities related to Invoice processing, Supplier's Payments, AP Uploads, and the creation, viewing, and blocking of Vendors.
- Maintained proactive daily interactions with clients, promptly addressing external queries and ensuring swift resolution.
- Conducted thorough reviews and quality checks of processed invoices, utilizing workflow tools like Basware for SAP, with matching performed in a client-specific tool.
- Managed email queries from suppliers, providing clarifications on invoices and maintaining effective communication channels.
- Orchestrated the preparation of payment proposal files in alignment with the payment schedule.
- Led the preparation of vendor reconciliations, ensuring timely resolutions to prevent any disruptions in services.
- Coordinated the seamless booking of supplier invoices in Oracle post-service approval, facilitating the timely processing of payments.
- Compiled comprehensive MIS, Dashboard, and reporting, presenting insights to the India Reporting Manager and Western Europe Manager.
- Effectively handled supplier queries concerning payment status through both phone calls and emails.
- Collaborated with suppliers and internal teams, ensuring smooth process execution to minimize escalations and guarantee timely payments for invoices.
Subject matter expert
Cognizant Technology Solutions (CTS)
03.2020 - 07.2022
- Conducted weekly and daily payment processing for the APAC & EMEA regions, managing both manual uploads and automatic payment batch runs, surpassing 250 wires every week.
- Addressed payment rejections from banks, resolving issues arising from validation failures to ensure smooth financial transactions.
- Performed AP Bank Reconciliation for APAC & EMEA countries, ensuring accuracy and reconciliation of financial records.
- Executed manual payment wire uploads across different banks, including Standard Chartered, Nordea, and HSBC.
- Collaborated with multiple teams to rectify issues related to Invoice hold, and Invoice aging reports, ensuring accuracy in financial documentation.
- Maintained and regularly updated payment tracker and rejection tracker for comprehensive record-keeping.
- Managed voiding of rejected payment entries and subsequent reissue after correcting banking details in the vendor master.
- Coordinated with suppliers for credit notes related to refunds and invoices for direct debit transactions.
- Analyzed AP ageing reports and Payment on Time (POT) metrics to optimize vendor invoice payment timelines.
- Conducted daily team huddles, providing a platform to address regular queries and share essential updates.
- Orchestrated New Hire Orientation, managing learning paths for new hires and facilitating the issuance of Licenses to Operate.
- Successfully managed cross-training initiatives within the team, enhancing the overall skill sets of team members.
Management Trainee
Genpact India Pvt. Ltd.
12.2016 - 02.2020
- In the role of leading a team of 7 professionals in the Procure to Pay (P2P) tower, I have been responsible for a diverse range of tasks and accomplishments, including:
- Directing and overseeing the daily work allocation to team members, ensuring a balanced workload and optimal productivity.
- Facilitating daily team huddles to address queries, share updates, and promote effective communication within the team.
- Commitment to service delivery, meeting internal and external deadlines to maintain a high level of client satisfaction in the Procure to Pay process.
- Engaging in proactive communication with both internal and external clients on finance-related inquiries, providing high-quality service and support.
- Efficiently tracking and closing Turnaround Time (TAT) cases, maintaining an organized Issue log published on a monthly basis.
- Providing crucial assistance to the team during pre and post-knowledge transfer phases for recently transitioned business processes.
- Managing escalation protocols and matrices, ensuring timely resolution of issues and concerns.
- Reviewing all business trackers, including payments, invoice processing, Issue log, CAPA tracker, QC tracker, and rejection tracker, and sharing final reports with management for further action.
- Offering assistance to the onshore team in resolving dispute cases and approaching resolutions.
- Consolidating internal and external error reports, providing feedback to team members, and working on credit hold calls to ensure smooth invoice processing.
- Ensuring timely processing of critical vendor invoices to minimize client escalations.
- Maintaining and publishing various reports, including queue reports, Accuracy Reports, Productivity reports, and exception reports.
- Overseeing internal and external audit schedules, supporting auditors for a smooth audit process.
- Preparing and publishing monthly dashboard reports, followed by SLA/KPI analysis.
- Leading process improvement initiatives and collaborating with the IT team for effective implementation.
- Successfully managing the remote transition of new projects in collaboration with the onshore team.
- Handling SOP management for the process, ensuring adherence to established procedures.
- Orchestrating New Hire Orientation, managing learning paths for new hires, and facilitating the issuance of Licenses to Operate.
- Managing a Cross-Training program for resources across different teams.
- Effectively managing leave schedules for team members, ensuring seamless leave management processes.
Process Associate/Developer
Genpact India Pvt. Ltd.
10.2010 - 12.2016
- In the realm of financial operations, I have undertaken diverse responsibilities and achievements, including:
- Executed Invoice processing, managing various financial aspects such as Credit Memos, Withholding Tax, VAT Corrections, AP Uploads, and the Creation, Viewing, and Blocking of Vendors.
- Conducted meticulous reviews and quality checks of processed invoices using workflow tools like Basware for SAP, while ensuring matching accuracy for all invoices in client-based tools.
- Implemented the TWO-WAY & THREE-WAY matching concept in processing invoices for comprehensive validation.
- Effectively managed email queries from suppliers, providing necessary clarifications on invoices and maintaining open lines of communication.
- Orchestrated the preparation of payment proposal files in accordance with the payment schedule.
- Initiated and managed vendor reconciliations, ensuring timely resolutions to prevent any disruptions in services.
- Oversaw the disbursement of payments, as well as the posting and clearing of Amex expenses and cash reimbursement files received from the BU on a bi-monthly basis.
- Spearheaded the preparation of Intercompany Netting settlements, along with posting and clearing of books.
- Regularly reviewed AP aging reports, taking proactive measures on debit balances and addressing vendors in aged buckets.
- Compiled GR/IR reports, reconciled line items, and worked on auto-clearing and write-off of POs when necessary. Generated GRIR files, reviewed them, and took action to resolve line items aged beyond 90 days.
- Prepared Inter-company reconciliations (former GIT) during month-end to ensure correct accruals posted by the R2R team.
- Provided essential support to team members as needed, contributing lean ideas for process improvement.
- Conducted Quality Checks (QC) of all processed invoices, initiated payments, and other critical deliverables by new hires before final submission.
Education
B.S.E - Board of Secondary Education - undefined
Fertilizer High School
Odisha, IndiaC.H.S.E - Intermediate of Commerce - undefined
Jaspat Vidya Mandir
Odisha, IndiaBachelor of Commerce - undefined
Sambalpur University
Odisha, India01.2008
Skills
Effective guidance
Certification
05/2018
Interests
Exploring distant lands, Getting lost in a good book, Capturing moments, Feeling the music, Every kind of sport
Accomplishments
- Awards: Received 1 Gold, 4 Bronze, 3 Special Recognition, and 2 Achiever Awards, showcasing consistent excellence and recognition for contributions in past associations.
- Remote Transition Success: Successfully orchestrated the remote transition from the Middle East (Dubai & Saudi) to India in a previous organization, demonstrating adept project management skills and a commitment to seamless operations.
Languages & Computer
- COMPUTER
- MS-Office (Word, Excel, Power Point)
- SAP Hana S4 (Finance Module)
- Basware (Invoice workflow, Reed soft)
- Ariba and Blackline
Timeline
Assistant Manager
Tata Consultancy Services Ltd.
12.2022 - Current
Associate Team Lead (P2P)
Bunge India Pvt. Ltd.
08.2022 - 11.2022
Subject matter expert
Cognizant Technology Solutions (CTS)
03.2020 - 07.2022
Management Trainee
Genpact India Pvt. Ltd.
12.2016 - 02.2020
Process Associate/Developer
Genpact India Pvt. Ltd.
10.2010 - 12.2016
B.S.E - Board of Secondary Education - undefined
Fertilizer High School
C.H.S.E - Intermediate of Commerce - undefined
Jaspat Vidya Mandir
Bachelor of Commerce - undefined
Sambalpur University