Asmita Desai
Mumbai
Summary
Accomplished Executive Assistant with over 11 years of experience in enhancing administrative office operations for C-suite executives. Proven expertise in managing complex calendars, coordinating international travel, and facilitating high-level meeting preparations. Renowned for building strong relationships with key stakeholders and delivering tailored solutions that align with client needs and business objectives. A track record of improving organizational processes and implementing strategic solutions to boost productivity while maintaining confidentiality and discretion.
Overview
15
15
years of professional experience
Work History
EXECUTIVE ASSISTANT - GROUP CEO
BAGZONE LIFESTYLE PVT LTD
Mumbai
09.2023 - Current
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Greeted visitors warmly upon arrival at the office premises.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed and tracked expenses to meet company budget requirements.
- Handled confidential information with discretion and integrity.
BUSINESS & STRATEGIC ASSISTANT - MD
MICROSCAN INFOCOMMTECH PVT LTD
Mumbai
07.2022 - 06.2023
- Evaluating business processes, anticipating requirements, uncovering areas for improvement, and developing and implementing solutions
- Leading ongoing reviews of business processes and developing optimization strategies
- Staying up-to-date on the latest process and IT advancements to automate and modernize systems
- Conducting meetings and presentations to share ideas and findings
- Performing requirements analysis
- Documenting and communicating the results
- Effectively communicating insights and plans to cross-functional team members and management
- Gathering critical information from meetings with various stakeholders and producing useful reports
- Working closely with clients, technicians, and managerial staff
- Providing leadership, training, coaching, and guidance to junior staff
- Allocating resources and maintaining cost efficiency
- Ensuring solutions meet business needs and requirements
- Managing projects, developing project plans, and monitoring performance
- Updating, implementing, and maintaining procedures
- Prioritizing initiatives based on business needs and requirements
- Managing competing resources and priorities
- Monitoring deliverables and ensuring timely completion of projects
ASSISTANT MANAGER - MD
RAMA INC
Mumbai
07.2021 - 06.2022
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives' calendars and set up meetings
- Make travel and accommodation arrangements
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication - memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
SENIOR EXECUTIVE ASSISTANT - MD
NATIONAL BULK HANDLING CORPORATIONS PVT LTD
Mumbai
11.2019 - 07.2021
EXECUTIVE ASSISTANT - VP
ETP INTERNATIONAL PVT LTD
Mumbai
03.2018 - 10.2019
EXECUTIVE ASSISTANT - MD
MAXGROW OVERSEAS LIMITED
Mumbai
03.2010 - 03.2018
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Coordinated meeting and work schedules for staff teams and executives.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed and tracked expenses to meet company budget requirements.
- Conducted research and collected and analyzed data to prepare reports and documents.
Education
PGDM - IT Project Management
Welingkar College
Mumbai03-2024
Bachelor of Science - Microbiology
Sathaye College
Mumbai03.2013
Skills
- Strategic Project Oversight
- Organizational Strategy
- Stakeholder Coordination
- Interdepartmental Communication
- Efficient Executive Scheduling
- Event Management
- Travel Itinerary Coordination
- Customer Relationship Management
- Data Management Expertise
- Procurement Vendor Oversight
- Skilled in Microsoft Office Applications
- Enhanced Analytical Thinking
- Effective Decision-Making
- Efficient Time Allocation
- Team Management
- Process Optimization Methods
Languages
- English
- Hindi
- Marathi
Timeline
EXECUTIVE ASSISTANT - GROUP CEO
BAGZONE LIFESTYLE PVT LTD
09.2023 - Current
BUSINESS & STRATEGIC ASSISTANT - MD
MICROSCAN INFOCOMMTECH PVT LTD
07.2022 - 06.2023
ASSISTANT MANAGER - MD
RAMA INC
07.2021 - 06.2022
SENIOR EXECUTIVE ASSISTANT - MD
NATIONAL BULK HANDLING CORPORATIONS PVT LTD
11.2019 - 07.2021
EXECUTIVE ASSISTANT - VP
ETP INTERNATIONAL PVT LTD
03.2018 - 10.2019
EXECUTIVE ASSISTANT - MD
MAXGROW OVERSEAS LIMITED
03.2010 - 03.2018
PGDM - IT Project Management
Welingkar College
Bachelor of Science - Microbiology
Sathaye College
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