Atul Kumar Giri

Senior Executive – Administration (Integrated responsibilities from all roles)

• Client Coordination: Maintained effective communication with clients to ensure clarity in requirements and project status updates.
• Site Management: Oversaw daily operations at multiple sites, maintained compliance with safety and administrative protocols.
• Vehicle Management: Managed vehicle movement permissions via Gate No.1, scheduled use, and maintained logs for entry/exit.
• Guest Management: Coordinated guest visits, hospitality, and welcome slip preparation to ensure a professional and welcoming experience.
• Permanent Gate Pass Management: Processed and renewed gate passes for employees, contractors, and vendors.
• Local Leasing Management: Handled lease agreements, negotiations, and property management aligned with company needs.
• Stationery Procurement & Distribution: Managed office supply purchases, inventory control, and internal distribution.
• Problem Resolution: Acted as the central point of contact for resolving site and administrative issues across departments.

• Client Coordination: Act as the primary point of contact for clients, ensuring clear and effective communication regarding site requirements, updates, and project timelines.
• Human Resource Coordination (HRC): Lead recruitment efforts for site-specific roles, ensuring the recruitment of skilled workers based on site requirements.
• Shift Scheduling: Create and manage shift schedules to ensure optimal manpower distribution for smooth site operations.
• Manpower Management: Supervise and manage the daily activities of on-site staff, ensuring proper task allocation and adherence to safety protocols.
• Procurement & Purchasing: Handle the purchasing of site materials and equipment, ensuring timely procurement to avoid operational delays.
• Site Management: Oversee the overall functioning of the site, ensuring that all activities align with the plant’s operational requirements.
• Problem Resolution: Address and resolve any issues related to manpower, site materials, or equipment to prevent delays in project completion.

• Assisted in coordinating with clients to understand Plant requirements and timelines.
• Helped in creating shift schedules and managing manpower to ensure continuous site operation.
• Supported the invoicing team by maintaining accurate records of Operational activities and client billing.
• Assisted in the recruitment process by screening candidates and ensuring alignment with site needs with preparation of gate passes on BPCL Portal.
• Coordinated with vendors for the timely procurement of necessary site materials and equipment with lineup of AMC vendors & Vehicle contractor’s record maintain.

• Client Coordination: Act as the primary point of contact for clients, ensuring clear and effective communication regarding site requirements, updates, and project timelines.
• Invoicing Management: Prepare, review, and manage all invoicing related to site activities, ensuring timely and accurate billing to clients.
• Human Resource Coordination (HRC): Lead recruitment efforts for site-specific roles, ensuring the recruitment of skilled workers based on site requirements.
• Shift Scheduling: Create and manage shift schedules to ensure optimal manpower distribution for smooth site operations.
• Manpower Management: Supervise and manage the daily activities of on-site staff, ensuring proper task allocation and adherence to safety protocols.
• Procurement & Purchasing: Handle the purchasing of site materials and equipment, ensuring timely procurement to avoid operational delays.
• Site Management: Oversee the overall functioning of the site, ensuring that all activities align with the plant’s operational requirements.
• Problem Resolution: Address and resolve any issues related to manpower, site materials, or equipment to prevent delays in project completion.

• Assist the Office Manager in handling day-to-day office administration tasks, ensuring smooth office operations.
• Handle incoming and outgoing communications, including emails, phone calls, and mail distribution.
• Maintain office supplies inventory, ensuring all departments are stocked and manage orders for office materials and equipment.
• Prepare reports, memos, letters, and other documents as needed.