Avinash Kadam

Company Overview: A company providing software solutions to the UK financier market.

• Implemented workflow improvements across multiple functions, resulting in a measurable increase in operational efficiency, and a reduction in processing times.
• Streamlined monthly vendor billing and invoice processing, collaborating with the finance team to achieve 100% on-time payments, and reduce discrepancies.
• Managed recruitment, onboarding, and training initiatives; enhanced employee engagement, and retention through structured HR processes.
• Partnered with finance to monitor budgeting, expense tracking, and MIS reporting, ensuring adherence to financial policies and regulatory standards.
• Oversaw office and facility management, including vendor contracts, inventory control, and maintenance, leading to significant cost savings.
• Organized high-profile corporate events and client meetings, ensuring meticulous planning and execution that reinforced the company's professional image.
• Prepared and presented detailed performance and operational reports to senior management, driving strategic improvements, and continuous process enhancements.
• Monitored office budgets, tracked expenses, and implemented cost-saving strategies.
• Handled documentation, reporting, and record-keeping for business continuity.
• Managed travel arrangements and accommodations for executive staff and visiting clients.
• Ensured compliance with health and safety regulations within the office environment.
• Monitored budget expenditures and prepared financial reports for review by management.
• Assisted in the recruitment process, from posting job ads to organizing interviews and onboarding new hires.
• Worked closely with human resources to support employee management and organizational planning.

Company Overview: A company provides space and helps MNCs to set up operations in India.

• Directed daily administrative, HR, and finance operations to ensure seamless business processes, and optimal resource allocation.
• Directed daily administrative operations for a busy office, ensuring all departments operated smoothly and efficiently.
• Supervised and mentored a team of administrative staff, fostering a collaborative environment, and providing regular performance feedback.
• Identified bottlenecks in current workflows and implemented process enhancements that reduced processing times by up to 30%.
• Managed vendor relationships, coordinated procurement, and negotiated contracts to secure cost-effective services and supplies.
• Oversaw office budgeting, expense tracking, and resource allocation, contributing to an overall cost reduction of 15% through strategic planning.
• Developed and maintained standardized procedures and documentation protocols, ensuring adherence to internal policies and external regulatory requirements.
• Led several cross-functional projects, including the implementation of a digital document management system and the streamlining of office operations, resulting in enhanced operational efficiency and improved employee satisfaction.
• Established standardized procedures for documentation and compliance, ensuring adherence to regulatory requirements, and enhancing operational integrity.
• Led a cross-functional team to implement a digital document management system, improving operational efficiency, and reducing processing time.
• Facilitated seamless material transitions by managing SEZ documentation and liaising with government authorities, ensuring compliance within the timeline.
• Managed inventory and supplies to ensure materials were available when needed.
• Negotiated contracts with vendors, securing favorable terms and cost savings.
• Coordinated travel arrangements, including flights, hotels, car rental reservations, and ground transportation.

Company Overview: A prestigious property management service provider with extensive experience in facilities management.

• Spearheaded the monthly vendor billing process, ensuring 100% on-time invoice submission, and seamless collaboration with the Finance team for prompt vendor payments.
• Streamlined invoice processing procedures, enhancing financial accuracy, and reducing administrative turnaround times.
• Collaborated with the Procurement department to initiate PR and PO creation, significantly improving purchasing cycle efficiency.
• Managed vendor relationships and oversaw cafeteria operations, ensuring high-quality service delivery, and cost-effective management.
• Directed the efficient operation of the pantry and mailroom, maintaining optimal inventory levels, and smooth daily workflows.
• Provided timely support to employees, and ensured effective issue resolution through high-volume administrative communications.
• Optimized space utilization by coordinating meeting and conference room bookings, along with all associated logistical arrangements.
• Managed end-to-end event logistics to ensure exceptional client experiences, contributing to a positive corporate image, and high client satisfaction.
• Fostered a positive and productive workplace environment by resolving employee complaints through proactive engagement and corrective actions.
• Ensured quality services while achieving cost savings by negotiating competitive quotations with multiple vendors.
• Enhanced overall client satisfaction through regular updates and effective communication, maintaining strong client relationships.
• Aligned team objectives and shared operational updates through regular staff meetings and briefings.
• Optimized resource management by conducting periodic inventories and making strategic recommendations for pantry and housekeeping requirements.
• Conducted regular safety inspections to ensure compliance with regulations.
• Conducted regular inspections of facilities to identify areas of improvement or repair needs.