Aviral Mathur
Assistant Manager- Administration
Gurugram
Summary
Results-oriented and highly organized Administration Professional with over 12 years of experience in optimizing office operations, managing facilities, and leading administrative teams. Demonstrated expertise in streamlining processes, reducing costs, and ensuring compliance has consistently driven organizational success. Eager to leverage skills in facilities management, vendor negotiation, and team leadership in an Assistant Manager - Administration role to enhance overall efficiency and contribute to strategic goals. Committed to fostering a collaborative work environment that promotes productivity and innovation.
Overview
11
11
years of professional experience
1
1
Certification
2
2
Languages
Work History
Assistant Manager- Administration
Northern Arc Capital Limited
07.2025 - Current
- Identified and negotiated with vendors for Repair & Maintenance activities, resulting in a 15% cost reduction
- Implemented reporting and monitoring mechanisms for expenses, Housekeeping, Security, Facility Management, Repair & Maintenance, Cleanliness, and Scrap disposal
- Ensured accurate maintenance of records/documents related to company assets & property at all locations
- Implemented company policies, guidelines, rules & regulations related to office workings at assigned locations, improving compliance by 20%
- Ensured proper care of company assets & property at all locations.
- Acted as a key coordinator between locations & H.O, resolving pending issues/matters within established TATs
- Managed Retail LAP issues effectively
Assistant Manager- Administration
Mobile Programming India Private Limited
06.2018 - 07.2025
- Oversaw day-to-day administrative functions, improving office efficiency by 25%.
- Managed travel desk to ensure smooth operation throught the organation
- Organized and managed meetings, conferences, and team-building events, fostering a collaborative culture.
- Supervised housekeeping, security, and pantry services, maintaining a clean, safe, and comfortable workplace.
- Tracked and managed company assets, ensuring proper utilization and accountability.
- Administered annual maintenance contracts (AMC) and oversaw repair and maintenance activities for office and guest house facilities, reducing downtime by 10%.
- Identified areas for improvement in administrative processes and implemented solutions to enhance efficiency and effectiveness.
- Oversaw security services at multiple locations, implementing policies and procedures to ensure the safety of employees and assets.
- Directed housekeeping services across various locations, maintaining high standards of cleanliness and hygiene.
- Managed the procurement and inventory of office stationery and supplies, ensuring availability and cost-effectiveness.
- Ensured the maintenance and serviceability of all facilities, including buildings, gardens, and equipment, to provide a safe and functional work environment.
- Managed the acquisition of technology (computers, software) and office supplies, ensuring alignment with operational needs.
Executive Assistant
Catch News (Rajasthan Patrika Group)
05.2015 - 05.2017
- Managed facilities support, efficiently handling contractors, housekeeping/pantry services, mail room operations, and record management.
- Acted as a single point of contact for all administrative matters, including timekeeping, canteen management, guest house management, maintenance, and repairs.
- Maintained flawless communication with employees, ensuring timely resolution of issues and grievances.
- Carried out necessary procedures in the event of emergencies, such as fire, flood, or accidents.
- Maintained the care and use of housekeeping supplies and equipment.
- Performed regular inspections for sanitation, order, safety, and proper performance of assigned duties.
- Coordinated with event management companies for organizing various activities, like seminars, conferences, and team-building activities.
- Ensured Housekeeping staff followed established safety regulations in the use of equipment and supplies.
- Ensured activities in compliance with legislation and regulatory requirements.
Education
MBA - Finance, Human Resource
Punjab Technical University
Udaipur, India 04.2001 -
Bachelor of Commerce - Commerce
Maharshi Dayanand Saraswati University
Ajmer 04.2001 -
Skills
Team leadership
General Administration
Travel Management
Housekeeping and Facility Management
Operations Management
Vendor Negotiation
Budget Management
Policy Administration
Task Delegation
Employee Scheduling
Cost Reduction
Liasoning
Cost control
Vendor relationship management
Accomplishments
Streamlined administrative processes resulting in a 15% reduction in processing time.
Certification
NISM Series XXIV: AML and CFT Provisions in Securities Markets Certification
Timeline
NISM Series XXIV: AML and CFT Provisions in Securities Markets Certification
11-2025
Assistant Manager- Administration
Northern Arc Capital Limited
07.2025 - Current
Assistant Manager- Administration
Mobile Programming India Private Limited
06.2018 - 07.2025
Executive Assistant
Catch News (Rajasthan Patrika Group)
05.2015 - 05.2017
MBA - Finance, Human Resource
Punjab Technical University
04.2001 -
Bachelor of Commerce - Commerce
Maharshi Dayanand Saraswati University
04.2001 -