MOHAMMED AYAN SAIYED

• Conducted on-site vendor compliance audits at industrial project sites across Gujarat, ensuring strict adherence to Indian labor statutes, including the Factories Act, the Provident Fund Act, the ESIC Act, the Minimum Wages Act, the Contract Labour (Regulation & Abolition) Act, and the Building & Other Construction Workers Act.
• Reviewed and validated vendor documentation, such as labor licenses, contract worker registers, muster rolls, wage registers, attendance records, and PF/ESIC contribution challans (ECR filings), to ensure regulatory compliance and data accuracy.
• Collaborated with client project engineers, vendor supervisors, HR, and management to secure required documents, clarify regulatory obligations, and resolve audit discrepancies promptly.
• Prepared and presented detailed audit reports using MS Excel for data analysis and PowerPoint for visualizations, identifying non-compliances, and recommending actionable corrective measures to senior management.
• Advised vendors on compliance best practices, conducting training sessions and workshops to enhance awareness of labor law requirements, and prevent recurring issues.
• Partnered with client corporate compliance teams to streamline documentation workflows, implement process improvements, and reduce audit risks, while maintaining compliance tracking in EPFO, ESIC e-portals, and HRIS systems (SAP/HCM).
• Monitored regulatory updates and integrated them into audit processes, ensuring proactive compliance with evolving labor laws.
• Demonstrated strong analytical skills in identifying compliance gaps, and problem-solving expertise in addressing complex audit challenges in high-pressure field environments.

Skills used:

• Vendor Compliance Auditing Indian • Labour Law • Documentation Verification and Validation • Data Analysis and Visualization (MS Excel, PowerPoint) • Statutory Compliance • Payroll Administration • Stakeholder Coordination and Liaison • Audit Report Preparation and Presentation • Process Improvement and Risk Mitigation

• Organized test venue logistics, including seating arrangements and facility checks, ensuring compliance with security, accessibility, and functionality standards for a seamless candidate experience.
• Performed equipment validations, particularly audio systems for listening tests, to ensure operational reliability and minimize disruptions.
• Verified candidate identities and documentation during registration, adhering strictly to IELTS security protocols to maintain exam integrity.
• Supervised candidate behavior during tests, addressing irregularities promptly to uphold fairness and compliance.
• Managed secure handling, distribution, and dispatch of test materials, ensuring confidentiality and audit readiness.
• Led and trained a team of invigilators, fostering collaboration and maintaining high standards in test administration.
• Resolved candidate queries and procedural issues efficiently, enhancing satisfaction and operational flow.
• Developed a streamlined documentation system for attendance and compliance records, reducing errors and ensuring audit compliance.

Skills used:

• Test Venue Management and Logistics • Security Protocol Enforcement • Candidate Verification and Registration • Team Leadership and Invigilator Training • Documentation System Development • Problem Resolution and Customer Service • Time Management Under Pressure • Attention to Detail in Compliance Processes

• Company Overview: Client: Gujarat Gas Limited
• Audited invoices and payroll data, verifying wages, Provident Fund (PF), ESIC, and statutory deductions to ensure compliance with Indian labour laws.
• Coordinated with engineers and vendors to compile certifications and documentation, ensuring regulatory adherence.
• Delivered timely audit reports to the finance team, enabling efficient invoice processing and payment cycles.
• Implemented auditing process enhancements, reducing errors and increasing operational efficiency by 15%.
• Acted as a liaison between stakeholders, resolving discrepancies and fostering effective communication across departments.
• Maintained comprehensive financial and payroll records, generating detailed reports for internal audits and reviews.
• Applied in-depth knowledge of Indian labour laws (Contract Labour Act, Minimum Wages Act) to strengthen compliance frameworks.

Skills used:

• Payroll and Invoice Auditing • Regulatory Compliance Verification • Stakeholder Communication and Coordination • Process Optimization and Error Reduction • Financial Data Management and Reporting • Labour Law • Cross-Functional Team Collaboration • Report Generation and Analysis

• Authored and managed responses to RFPs, RFQs, and RFIs, ensuring alignment with client requirements and submission deadlines.
• Researched and crafted proposal content, integrating technical details and corporate experience to enhance bid competitiveness.
• Monitored federal contract portals (GSA eBuy, SAM.gov, GovWin) to identify and pursue new business opportunities.
• Organized technical documentation packages, maintaining accurate records and ensuring error-free submissions.
• Collaborated with cross-functional teams to refine proposal strategies, contributing to successful client acquisitions.
• Supported recruitment tasks using advanced sourcing techniques and applicant tracking systems (ATS) when required.

Skills used:

• Proposal Writing and Editing (RFP, RFI, RFQ) • Federal Contract Portal Monitoring • Technical Documentation Management • Market Research and Opportunity Identification • Cross-Functional Proposal Collaboration • Applicant Tracking System (ATS) Utilization • Client Requirement Analysis • Grammatical and Editorial Precision

• Processed purchase orders and invoices, coordinating with vendors to ensure timely payments and resolve discrepancies.
• Maintained employee records for a 50-person workforce, updating personal details, salaries, and benefits with high accuracy.
• Managed payroll data entry and calculations, ensuring compliance with company policies and timely wage disbursements.
• Handled administrative tasks, including scheduling, correspondence, and office supply management, to support daily operations.
• Developed filing systems for invoices and employee records, improving document retrieval efficiency by 20%.
• Generated payroll and operational reports, providing actionable insights to management.
• Served as a point of contact for stakeholders, facilitating communication and addressing inquiries promptly.
• Optimized data entry and record-keeping processes, enhancing overall office productivity.

Skills used:

• Invoice and Purchase Order Processing • Payroll Data Management • Employee Record Maintenance • Administrative Task Coordination • Filing System Development • Report Generation and Insights • Vendor and Stakeholder Communication • Process Optimization and Multitasking