Ayush Bajapai

• Monitoring of housekeeping-related activities.
• Arrangement of all consumables and supplies for client / VIP visits.
• Interfacing with pest control to carry out the pest control activities at the facility.
• Monitoring the mail room activities.
• Preparing the daily, weekly, and monthly reports.
• Collecting all documents from the vendor for a compliance audit.
• Taking facility rounds to find out snags and raising GUTS tickets for the same.
• Follow up and close the tickets logged.
• Effectively manage the facility team to ensure an on-time deliverable system.
• Routinely inspect all services to ensure performance measures are being maintained.
• Provide assistance to FM in all administrative functions, security issues, facility services, and any other administrative functions deemed by the client.
• Ownership of the Day-to-day administration, including the generation of reports for the stock's tracker.
• Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day.
• Inspect the turn out and attendance of the staff and sign the shift register.
• Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints.
• Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions.
• Communicate to the FM all incidents' issues and pending problems.
• Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions.
• Managing Micro Kitchen for stacking of Food & beverages, cleanliness, vending machines, Stock maintenance and all-time availability of the same
• Monitoring the Food Vendors at site.
• Monthly Accruals to be submitted to the FM.
• Co-ordinate with Space planner for any moves.
• Soft services stores and stocks to be maintained.
• Indent monthly requirements for soft services as per the month's budget.
• Involve in Vendor staff in their development.
• Oversee Horticulture requirements at site.
• Manage the company transport and travel arrangements for employees and senior management.
• Releasing of PO and further communication with supplier.
• Conduct market research physically and online to identify and onboard relevant vendor.
• Coordinating with the Printer for all stationary-related printing material-(ID (ID cards, envelopes, etc.)
• Coordinating and planning employee engagement activities and events.
• Coordinating reimbursements from finance and maintaining the record of patty cash.
• Develop and oversee transportation policies, procedures, and programs to ensure safe and efficient transportation operations.
• Monitor transportation costs and identify opportunities for cost savings.
• Manage relationships with transportation vendors and negotiate contracts and rates.
• Resolving employee issues to their overall satisfaction.
• Track OTA and OTD reports daily.
• Ensuring that health, safety, and security rules are followed.
• Check all documents of new cab entry in transport & issue stickers.
2014-05 - 2018-11 Senior Administration and Facilities Executive
Aavag Management serves., Gurgaon, India
• Facility monitoring of housekeeping-related activities
• Arrangement of all consumables and supplies for Client / VIP visits
• Interfacing with the pest control for carrying out the pest control activities at the facility
• Monitoring the mail room activities
• Preparing the daily, weekly, and monthly reports
• Collecting all documents from the vendor for compliance audit
• Taking facility rounds to find out snags and raising GUTS tickets for the same
• Follow up and close the tickets logged
• Effectively manage Facility team to ensure an on-time delivery system
• Routinely Inspect all services to ensure performance measures are being maintained
• Provide assistance to FM in all administrative functions, security issues facility services and any other administrative functions deemed by Client
• Ownership of the Day-to-day administration, including reports generation of the stock's tracker
• Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
• Inspect the turn out and attendance of the staff and sign the shift register
• Meet the housekeeping person in charge during the shift to discuss and communicate priorities for the shift and address complaints
• Oversee the pantry equipment and reprographic equipment operations during the shift, identify issues and take necessary actions
• Communicate to the FM all incidents' issues and pending problems
• Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
• Managing Micro Kitchen for stacking of Food & beverages, cleanliness, vending machines, Stock maintenance and all-time availability of the same
• Monitoring the Food Vendors at site
• Handling transport operations for almost 2500 employees daily
• Notify the transport manager or senior people on the site of all emergency calls
• Arrange premium cabs for all high-client visits
• Maintaining OTA and OTD reports
• Handling Tracking and help desks for considering employees
• Supervision & monitoring vendor shift supervisor & driver work
• Maintaining Ad-hoc files in Excel sheet
• Check all documents of new cab entry in transport & issue stickers.
2011-01 - 2014-05 Administration and Facilities Executive
Orange Business Services, Gurgaon, India
• Monitoring of housekeeping-related activities
• Monitoring the mail room activities
• Preparing the daily, weekly, and monthly reports
• Follow up and close the tickets logged
• Manage the company's transport and travel arrangements for employees and senior management
• Coordinating with the Printer for all stationary-related printing material- (ID card, envelopes, etc.)
• Handling transport operations for almost 2000 employees daily
• Notify the transport manager or senior people on the site of all emergency calls
• Arrange premium cabs for all high-client visits
• Maintaining OTA and OTD reports
• Handling Tracking and help desks for considering employees
• Supervision & monitoring vendor shift supervisor & driver work
• Maintaining Ad-hoc files in Excel sheet
• Check all documents of new cab entry in transport & issue stickers.

• Facility monitoring of housekeeping-related activities
• Arrangement of all consumables and supplies for Client / VIP visits
• Interfacing with the pest control for carrying out the pest control activities at the facility
• Monitoring the mail room activities
• Preparing the daily, weekly, and monthly reports
• Collecting all documents from the vendor for compliance audit
• Taking facility rounds to find out snags and raising GUTS tickets for the same
• Follow up and close the tickets logged
• Effectively manage Facility team to ensure an on-time delivery system
• Routinely Inspect all services to ensure performance measures are being maintained
• Provide assistance to FM in all administrative functions, security issues facility services and any other administrative functions deemed by Client
• Ownership of the Day-to-day administration, including reports generation of the stock's tracker
• Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
• Inspect the turn out and attendance of the staff and sign the shift register
• Meet the housekeeping person in charge during the shift to discuss and communicate priorities for the shift and address complaints
• Oversee the pantry equipment and reprographic equipment operations during the shift, identify issues and take necessary actions
• Communicate to the FM all incidents' issues and pending problems
• Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
• Managing Micro Kitchen for stacking of Food & beverages, cleanliness, vending machines, Stock maintenance and all-time availability of the same
• Monitoring the Food Vendors at site
• Handling transport operations for almost 2500 employees daily
• Notify the transport manager or senior people on the site of all emergency calls
• Arrange premium cabs for all high-client visits
• Maintaining OTA and OTD reports
• Handling Tracking and help desks for considering employees
• Supervision & monitoring vendor shift supervisor & driver work
• Maintaining Ad-hoc files in Excel sheet
• Check all documents of new cab entry in transport & issue stickers.

• Monitoring of housekeeping-related activities
• Monitoring the mail room activities
• Preparing the daily, weekly, and monthly reports
• Follow up and close the tickets logged
• Manage the company's transport and travel arrangements for employees and senior management
• Coordinating with the Printer for all stationary-related printing material- (ID card, envelopes, etc.)
• Handling transport operations for almost 2000 employees daily
• Notify the transport manager or senior people on the site of all emergency calls
• Arrange premium cabs for all high-client visits
• Maintaining OTA and OTD reports
• Handling Tracking and help desks for considering employees
• Supervision & monitoring vendor shift supervisor & driver work
• Maintaining Ad-hoc files in Excel sheet
• Check all documents of new cab entry in transport & issue stickers.

• Conducted regular audits to maintain compliance with industry regulations and company policies, mitigating potential risks.
• I oversaw successful relocation projects, minimizing downtime and ensuring smooth transitions between facilities.
• Reduced energy consumption through the installation of energy-efficient systems and monitoring usage patterns.
• Implemented inventory control systems to track supplies effectively, reducing waste while maintaining optimal stock levels.
• Improved facility efficiency by implementing preventive maintenance programs and optimizing resource allocation.
• Coordinated emergency response efforts during crises, effectively mitigating damage and prioritizing safety for all occupants.
• Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
• Coordinated with cleaning and janitorial services to keep the facility clean and presentable for occupants.
• Managed parking and transportation systems by monitoring parking areas and transport services to promote easy accessibility for occupants.
• Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
• Prepared reports and schedules with accuracy.
• Maintained facility grounds, equipment, and safety compliance.
• Ordered, maintained, and distributed supplies and inventory.
• Plan, coordinate, and manage all administrative procedures and systems.
• Allocate responsibilities and office space.
• Manage schedules and deadlines.
• Purchase new material as needed.
• Adhere to policies and regulations.
• Organize and supervise other office activities.
• Monitor costs and expenses to assist in budget preparation.
• Ordered, maintained and distributed supplies and inventory
• Developed and oversaw budgets for facilities and worked within cost restraints
• Maintained facility grounds, equipment, and safety compliance
• Reviewed and oversaw construction and renovation projects
• Created and implemented operational policies, processes and procedures to keep facilities running smoothly
• Achieved cost savings through negotiating service contractsand leveraging long-term relationships with trusted suppliers
• Managed vendor relationships for cost-effective services, ensuring quality and timely completion of projects
• Improved facility efficiency by implementing preventive maintenance plans and streamlining work order processes
• Coordinated space planning efforts to optimize facility usage and accommodate changing business needs
• Conducted regular inspections of physical assets, identifying areas for repair or replacement before issues escalated into costly problems
• Enhanced building security with the installation of access control systems, surveillance cameras, and improved lighting
• Oversaw facility renovations, ensuring ADA compliance and adherence to local building codes
• Utilized benchmarking data to identify best practices in the industry, leading continuous improvement initiatives within the facilities management team
• Provided mentorship and guidance to junior staff members, fostering a positive work environment that promoted professional growth
• Reduced energy consumption through regular audits and implementation of energy-saving initiatives
• Established emergency response procedures, effectively managing crisis situations with minimal disruption to operations
• Collaborated with stakeholders to develop capital improvement plans that aligned with organizational goals and budgets
• Maintain regulatory compliance by staying up-to-date on relevant laws, codes, and standards, such as OSHA requirements
• Achieved cost savings through negotiating service contractsand leveraging long-term relationships with trusted suppliers