Summary
Overview
Work History
Education
Skills
Software
Timeline
READING
READING
Intern
MRS. KHUSHBOO MAHESH

MRS. KHUSHBOO MAHESH

Admin & Accounts Executive & Personal Assistance
Ekta Nagar Kandavali

Summary

To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

Dedicated professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

12
12
years of professional experience
4
4
Languages
1
1
years of post-secondary education

Work History

Personal Assistant

Nina lekhi, MD of Baggit
Mumbai
03.2022 - Current
  • Arranged domestic and international travel plans and itineraries.
  • Attended meetings, took notes and tracked action items.
  • Maintained and organized all shared drives, documents and spreadsheets in Google Workspace.
  • Provided multifaceted services to professionals by managing mail, scheduling appointments and other administrative tasks.
  • Documented and distributed meeting notes to identify, analyze and improve workflows.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Responded to emails and other correspondence to facilitate communication
  • Organized and attended meetings and compiled related documents and reports.
  • Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
  • Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
  • Used discretion when handling confidential information.
  • Updated spreadsheets
  • Maintained appropriate filing of personal and professional documentation.
  • Sourced and ordered office equipment and supplies.
  • Handling the petty cash & house staff & also all the other personal activities
  • Experienced with productivity tools such as Zoom, Google Docs and Sheets

Branch Office Administrator

SYSTEMS INDIA PVT LTD
Mumbai
07.2017 - 03.2022
  • Managed accounting functions such as invoicing customers, writing checks and reconciling accounts.
  • Maintained office supplies and equipment to support team productivity.
  • Motivated, trained and disciplined employees to meet performance benchmarks.
  • Assisted front-line staff with handling difficulties, resolving problems and managing large transactions.
  • Maintained scheduling for main branch to keep shifts appropriately staffed.
  • Consulted with customers to resolve basic issues or direct to correct staff member.
  • Assigned job roles and oversaw performance.
  • Collaborated with other supervisors to coordinate activities of individual team members and departments.
  • Executed extensive variety of customer transactions according to institutional policy and procedures.
  • Managed maintenance of facility and grounds.
  • Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
  • Developed highly-efficient administrative team through ongoing coaching and professional development opportunities.
  • Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
  • Delegated tasks to administrative support staff to organize and improve office efficiency.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Completed bi-weekly payroll for 5 employees.
  • Mentored office employees on proper administrative procedures and how to use programs such as Tally, keeping operations consistent and efficient for maximum performance.

Accounts & Admin Executive & Personal Assistant

BOOT POLLISH FILMS
Mumbai
01.2015 - 06.2017
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
  • Reviewed figures, postings and documents for correct entry, completeness and accuracy.
  • Used accounting software to prepare weekly and monthly financial reports.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Supervised daily bookkeeping operations with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
  • Monitored status of accounts receivable and payable to facilitate prompt processing.
  • Prepared and mailed invoices to customers, processed payments and documented account updates.
  • Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
  • Performed administrative and clerical duties such as word processing, data entry, faxing and copying
  • Prepared itemized statements, bills or invoices and recorded amounts due for items purchased or services rendered.
  • Completed weekly check runs and maintained accounting ledgers by verifying and posting account transactions into accounting system.
  • Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
  • Directed clients to appropriate accountants, answered phone calls and replied to office emails for excellent customer service.
  • Communicated with suppliers to reconcile invoice payments.
  • Maintained accurate and complete documentation to facilitate accounting and filing functions.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Reported financial data and updated financial records in ledgers and journals.
  • Completed financial reports, providing insight into performance, operations and cash flow.
  • Arranged domestic and international travel plans and itineraries.
  • Attended meetings, took notes and tracked action items.
  • Provided multifaceted services to professionals by managing mail, scheduling appointments and other administrative tasks.
  • Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Sourced and ordered office equipment and supplies.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.

Indian Home, LLP
01.2012 - 01.2014
  • Compile the monetary transactions of the organization and make entries in general ledger under the relevant account head
  • Find out the discrepancies in accounting entries and correct them
  • Review the accounting reports (accounts receivable/ accounts payable/ petty cash book
  • To look after the daily banks transactions and reconciliation of banks
  • Prepare and maintain various supporting documents like bills, receipts, vouchers, invoices, purchase order and salary sheet
  • Look after of c-form related work and maintain record
  • Preparing of monthly reports as per the requirement of the heads
  • Payroll actives of employee’s salary
  • Looking after employees expenses on monthly basis and payment of the same

RHOMBUS TECHNLOGIES PVT LTD, EXECUTATIVE
01.2011 - 07.2012

Accounts cum Admin Assistant

B. KAYTROSS HEALTHCARE LTD, HIRA SALES CORPORATION, KAYTROSS ACG LIFESCIENCE LTD
04.2011 - 10.2011

Accounts cum Admin Assistant

C. M.K GARMENTS
04.2008 - 03.2009
  • Compile the monetary transactions of the organization and make entries in general ledger under the relevant account head
  • Find out the discrepancies in accounting entries and correct them
  • Review the accounting reports (accounts receivable/ accounts payable/ petty cash book)
  • To look after the salaries of the employees in payroll
  • To look after the daily banks transactions and reconciliation of banks
  • Prepare and maintain various supporting documents like bills, receipts, vouchers, invoices, purchase order and salary sheet
  • Maintaining Inventory for the Office
  • Book Tickets of the Staff related to the Project of Flights, trains etc

Education

MASTER OF COMMERCE - PART II

Mumbai University

MASTER OF COMMERCE - PART I

Mumbai University

BACHELOR OF COMMERCE - undefined

Mumbai University

HIGHER SECONDARY - undefined

Mumbai University

undefined

ICWAI The Institute Of Cost and Works Accountants of India

Skills

Timely Completion of work Filling & data archivingundefined

Software

TALLY

Timeline

Personal Assistant

Nina lekhi, MD of Baggit
03.2022 - Current

Branch Office Administrator

SYSTEMS INDIA PVT LTD
07.2017 - 03.2022

Accounts & Admin Executive & Personal Assistant

BOOT POLLISH FILMS
01.2015 - 06.2017

Indian Home, LLP
01.2012 - 01.2014

Accounts cum Admin Assistant

B. KAYTROSS HEALTHCARE LTD, HIRA SALES CORPORATION, KAYTROSS ACG LIFESCIENCE LTD
04.2011 - 10.2011

RHOMBUS TECHNLOGIES PVT LTD, EXECUTATIVE
01.2011 - 07.2012

Accounts cum Admin Assistant

C. M.K GARMENTS
04.2008 - 03.2009

MASTER OF COMMERCE - PART II

Mumbai University

MASTER OF COMMERCE - PART I

Mumbai University

BACHELOR OF COMMERCE - undefined

Mumbai University

HIGHER SECONDARY - undefined

Mumbai University

undefined

ICWAI The Institute Of Cost and Works Accountants of India

READING

I like to read novels in my free time as its takes me away from the current atmosphere and give some relaxation and clamness


READING

I like to read novels in my free time as its takes me away from the current atmosphere and give some relaxation and clamness


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MRS. KHUSHBOO MAHESHAdmin & Accounts Executive & Personal Assistance