Baljeet Kaur

Logistics and Hospitality

Team Management: Supervising and training staff to ensure they perform their duties effectively.
Evaluating performance, and providing feedback for improvement.
Financial Management: Managing budgets and controlling expenses related to logistics.
Analyzing reports to identify cost-saving opportunities.
Ensuring accurate billing and invoicing processes.
Compliance and Safety: Ensuring compliance with organization regulations and standards.
Implementing safety protocols to protect employees and guests.
When required, do hotel bookings in the absence of a team member.

Liaoning

Drafting and Reviewing Lease Agreements: Ensuring that lease agreements are comprehensive, legally sound, and clearly outline the terms and conditions.
Negotiation: Working with landlords to negotiate lease terms, including rent, duration, and other conditions, if asked by the program team.
Compliance: Ensuring that lease agreements comply with local laws and regulations, including registration and stamp duty requirements.
Documentation: Maintaining accurate records of all lease agreements, amendments, and related documents.
Others: Managing lease renewals or terminations.
Addressing and resolving any disputes that arise between landlords and tenants.

Travel Management.

Support and Communication: Providing support to travelers, including visa assistance, travel insurance, and emergency services, using emplaned travel vendors.
Communicating travel arrangements, policy updates, and guidelines.
Vendor Management: Managing relationships with travel service providers, and evaluating their performance.
Conducting periodic reviews.
Risk Management: Identifying and mitigating potential travel risks, such as health, safety, and security concerns.
Developing contingency plans, and providing guidance during travel disruptions.

Program Implementation

Coordinated project activities across multiple teams to ensure timely implementation.

Developed and maintained project documentation to support effective communication.

Assisted in preparing reports for donors highlighting project milestones and activities.

Kept project and team on schedule by monitoring deadlines, milestones and performance.

Organized and facilitated project team meetings, workshops, and other events to review progress against objectives.

Managed team scope, schedule and assignments for duration of project.

Prepared reports on the status of projects to stakeholders in a timely manner.

Supported senior management in decision making activities related to ongoing projects.

Supported meetings and project updates by collecting, arranging and distributing supporting materials.

Supported fundraising initiatives by preparing proposals and reports.

Participated in regular meetings with upper management regarding progress updates on current initiatives.

Managed procurement of office supplies and vendor payments, coordinated board meetings, conferences, and travel bookings, oversaw housekeeping, security, and facility management, drafted service contracts, and processed utility bills, maintained office equipment, and managed attendance records.

Maintained office supplies inventory by checking stock to determine inventory level.

Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.

Provided administrative support to the executive team, including scheduling meetings and managing calendars.

Managed office administration, filing, and confidential documentation. Coordinated training programs and course material delivery. Handled logistics for meetings, conferences, and workshops. Assisted in procurement, housekeeping, and facility management.

Collaborated with team members to streamline office procedures and workflows.

Provided administrative support to management team.

Coordinated meetings and travel arrangements for employees.

Booked flights and reserved hotel rooms to plan and coordinate staff travel.