BASANTA PANDA
Cuttack
Summary
Strategic Procurement Specialist with extensive experience in supplier management and contract negotiation. Expertise in conducting market analysis to enhance purchasing decisions and cultivate supplier relationships. Demonstrated success in achieving cost reductions and operational efficiencies through effective supply chain management and inventory control.
Overview
7
7
years of professional experience
Work History
Purchase Associate
JW Marriott Bengaluru Prestige Golfshire Resort & Spa
Bangalore
05.2025 - Current
- Negotiated pricing and terms with vendors to enhance cost-effectiveness of purchasing strategies.
- Coordinated procurement processes for various departments within the organization.
- Reviewed purchase orders for accuracy and compliance with company policies.
- Managed supplier relationships to ensure timely delivery of goods.
- Conducted market research to identify and assess potential suppliers and new products.
- Collaborated with finance teams to ensure budget adherence in purchasing decisions.
- Maintained accurate records of inventory levels and procurement activities.
- Monitored delivery schedules to ensure timely receipt of goods or services.
- Evaluated existing contracts to identify and implement cost savings opportunities.
- Created reports based on procurement activities for management review.
- Resolved discrepancies between purchase orders, invoices and received materials and services.
- Conducted research on potential vendors and suppliers to identify suitable sources of supply.
- Analyzed market trends in order to anticipate future material needs.
- Updated vendor information database regularly with accurate data points.
- Coordinated logistics activities such as shipping, receiving, storage and distribution of goods.
- Maintained records of purchases, pricing and other important data.
- Prepared purchase orders, invoices and other documents related to procurement activities.
- Managed inventory levels by keeping track of item usage rates.
- Processed returns according to established procedures whenever necessary.
- Collaborated with cross-functional teams to assess supplier performance.
- Sourced new vendors for purchasing needs.
- Obtained quotes from various suppliers to determine most cost-effective purchasing options.
- Conducted market research to identify potential new suppliers and products.
- Negotiated contracts with suppliers to secure advantageous terms.
- Led sustainability initiatives in procurement practices to support environmental and social goals.
Storekeeper
Columbia Ship Management
Belfast
09.2024 - 03.2025
- Managed inventory levels to ensure product availability for cruise operations.
- Conducted regular inventory audits to assess stock discrepancies and needs.
- Updated stock information on a daily basis in the system.
- Verified accuracy of inventory computations by comparing with physical counts.
- Tracked and resolved discrepancies on received orders to ensure accurate inventory.
- Coordinated with suppliers to facilitate timely procurement of goods.
- Coordinated with vendors for timely delivery of goods and services.
- Arranged stock rooms to improve accessibility and orderliness. to enhance storage efficiency and streamline retrieval.
- Implemented improved storage solutions to maximize space efficiency in facilities.
- Received delivery of incoming materials to reconcile purchase orders.
- Packed, crated and prepared bills of lading for outgoing shipments.
- Used vendor knowledge to determine shipping procedures, routes and rates.
- Troubleshot issues related to shipping and receiving in compliance with corporate procedures.
- Compared shipping routes or methods to determine least environmental impact.
Storekeeper
Viking Cruises
01.2023 - 06.2024
- Implement and follow up on correct Stock Rotation Procedures and ensure that first-in first-out (FIFO) regulations are in place and storerooms are properly organized.
- Ensuring that all items stored are in good condition and that storerooms are cleaned in accordance with all Public Health Policies; monitor expiration dates of items stored.
- Conducted regular inventory counts to maintain accurate stock levels.
- Received and inspected shipments for quality and accuracy upon delivery.
- Coordinated with suppliers to facilitate timely procurement of goods.
- Issue all items to respective departments as per their approved requisitions.
- Prepare external requisitions and process data in MXP.
- Determined quantities of stock needed to replenish departments' supplies.
- Assisted in training new staff on safety protocols and inventory procedures.
Purchase Executive
Hilton and Hilton Garden Inn
Bangalore
01.2022 - 07.2022
- Joined the pre-opening team of the hotel with 618 rooms.
- Assisted the Purchase Manager to set up the store as per the standards set by the hotel.
- Maintain proper records of goods received, goods issued, and quantity of stock & rejected goods.
- Assist the Purchase Supervisor to ensure that the goods received are of the quality and quantity ordered.
- Coordinate with the Purchase Supervisor with regards to receiving.
- To carry out appropriate and adequate inspection as per the standards at the time of receiving the goods from the suppliers.
- Managed additional tasks assigned by management to support team operations. as & when delegated by the Management.
- Other Duties as may be assigned by Material Manager on time to time basis to meet departmental efficiency.
- Coordinated deliveries and ensured proper receiving of shipments.
- Implemented tracking systems for inventory management and stock rotation.
- Established relationships with vendors for timely procurement of goods.
- Developed procedures for ordering and receiving new stock items.
- Prepared purchase orders for requested items and tracked delivery status.
- Researched potential suppliers to obtain competitive pricing on high-demand items.
- Coordinated with other departments to verify their needs and order appropriate quantities of products.
Procurement Executive
JLL
Bangalore
06.2021 - 12.2021
- Managed supplier relationships to ensure timely delivery of materials
- Analyzed procurement data to identify cost-saving opportunities
- Negotiated contracts to secure favorable terms and pricing
- Conducted market research to evaluate potential suppliers and products
- Maintained accurate records of purchase orders and supplier information
- Collaborated closely with other departments to understand their product requirements and ensure timely fulfillment of orders.
- Evaluated and researched suppliers and processed orders for purchases through new contracts and competitive bids.
- Prepared Requests For Proposals to solicit bids from vendors.
- Maintained records of purchases, pricing, and other important data in company databases.
- Negotiated favorable terms, volume discounts and long-term contracts with suppliers for procurement of goods and supplies.
- Managed inventory control, material control, accounting and supply reports.
- Drafted contracts between vendors and the organization; monitored contract execution progress.
- Analyzed market trends to anticipate future material needs.
- Formulated policies and procedures for bid proposals and procurement of goods and services.
Purchase Associate
Indian Hotels Company limited
Hyderabad
12.2019 - 06.2021
- Supervise the receiving of correct goods and materials as per the hygiene standards of hotel and in proper quantities/volumes.
- Maintain FIFO/LIFO at all time.
- Prepare monthly inventory report for month end process.
- Maintenance of proper hygiene all over stores.
- Regular inspection of all types of food materials to avoid spoilage and expiry.
- Maintenance of required temperature at provision store/cold store/deep freezer.
- Raise indent for stores and issue of materials as per the requisition.
- Audited purchase orders for accuracy before approving payment requests.
- Managed vendor relationships to ensure timely delivery of goods.
- Coordinated with internal departments to identify purchasing needs and specifications.
- Conducted market research to evaluate suppliers and product offerings.
- Negotiated pricing and terms with suppliers to optimize costs.
- Maintained inventory levels by tracking stock movements and usage patterns.
- Developed reports on purchasing activities for management review.
- Verified invoices for accuracy prior to payment processing.
- Negotiated prices, terms and conditions with suppliers to obtain best possible pricing.
- Maintained records of all procurement activities including supplier contracts and purchasing documents.
- Evaluated bids from vendors and selected the most suitable one based on quality, price and delivery terms.
- Maintained a database of approved suppliers along with their contact information.
- Conducted market research to determine appropriate pricing.
- Analyzed vendor performance, reviewed compliance, and communicated corrective action requirements to vendors.
- Managed the procurement process from requisition to delivery.
Purchase Assistant
Courtyard by Marriott
Raipur
09.2018 - 12.2019
- Managed supplier relationships to ensure product quality and reliability.
- Analyzed market trends to identify cost-effective purchasing opportunities.
- Conducted market research to determine appropriate pricing.
- Developed procedures for the procurement of materials within budgetary constraints.
- Developed and maintained procurement documentation for compliance and tracking.
- Prepared purchase reports detailing cost analyses and supplier performance.
- Obtained and evaluated requests for quotations from suppliers.
- Generate POs for respective departments and order them through mail or phone call.
- Coordinated purchase orders and inventory levels to guarantee timely delivery.
- Track orders and ensure timely delivery.
- Coordinates with vendors regarding any short or delay in supply.
- Coordinate with Accounts Payable team for any pending payments to vendors.
- Process all advance to be made to the vendors who require.
Education
Bachelor of Commerce -
Utkal University
Cuttack03.2012
Skills
- Microsoft Excel
- Birchstreet
- Oracle R12
- Supplier management
- Contract negotiation
- Purchase order processing
- Market analysis
- Procurement strategy
- Effective communication
- Team collaboration
- Cost reduction
Timeline
Purchase Associate
JW Marriott Bengaluru Prestige Golfshire Resort & Spa
05.2025 - Current
Storekeeper
Columbia Ship Management
09.2024 - 03.2025
Storekeeper
Viking Cruises
01.2023 - 06.2024
Purchase Executive
Hilton and Hilton Garden Inn
01.2022 - 07.2022
Procurement Executive
JLL
06.2021 - 12.2021
Purchase Associate
Indian Hotels Company limited
12.2019 - 06.2021
Purchase Assistant
Courtyard by Marriott
09.2018 - 12.2019
Bachelor of Commerce -
Utkal University