Carrom board, Chess
Bhagya Lakshmi
Secretary/Administration/Faclities
Bengaluru,KA
Summary
Dynamic and results-oriented professional with expertise in secretarial support, human resources, administration, and faclities coordination. Committed to contributing valuable skills and knowledge to drive organizational success while pursuing a challenging role that fosters growth and development. Proven ability to adapt and thrive in fast-paced environments, ensuring seamless operations and effective communication across departments. Eager to make a meaningful impact by supporting team objectives and enhancing overall productivity.
Overview
17
17
years of professional experience
5
5
Languages
Work History
Sr. Executive Admin
SGK Global Scientific Pvt Ltd
11.2017 - 12.2020
- Reporting to Director
- Prepare Monthly and weekly Sales and Service Report.
- Prepare Individual Sales Staff reports and submit them in Monthly Meetings.
- Evaluate the performance of sales Executives, identify shortcomings and propose improvements
- As per sales report prepare incentives report, if any employee reached their targets.
- He ensures that the sales department's data are accurately prepared and provide required data on meeting day.
- Collect the details from Sales staff and update Closing & Opening stocks of distributors.
- Sales coordinators perform various functions in achieving their company's sales goals.
- MIS
- Co-ordinating Sales Team
- HR Recruitment
- Streamlined administrative processes to enhance operational efficiency, resulting in improved workflow and reduced response times.
- Coordinated executive schedules and meetings, ensuring optimal time management and effective communication across departments.
- Managed travel arrangements and logistics for senior executives, contributing to seamless operations and enhanced productivity.
- Developed and maintained filing systems and databases, improving information retrieval and data accuracy across the organization.
Sr. Executive Admin (Talent Pro and Seaton)
Dell India Pvt Ltd
07.2010 - 02.2013
- Reporting to Sales Director
- Assistance to the Director in Calendar, administrative & including maintenance of all confidential documents.
- Transport, Travel Management – Ensuring all the requirements of Transport, Travel and Accommodation of staff, and guests are met in time, with the optimal use of resources.
- Front office Management - Supporting the Front office executives /visitors are attended without any delay and guided to the right person.
- Housekeeping - Responsible for the total upkeep of the entire premises.
- Space Management - Ensuring that any request for space / premises is serviced. Initiating and coordinating for any additional space/premises requirements.
- Cafeteria & Pantry management – Managing catering vendor and ensuring that there is no Hygiene/Delivery timeliness /Quality issues. Similarly, Pantry also to be maintained without any complaints from employees with respect to quality and time.
- Stationary management – Ensuring the requirement of Stationary items are met in time.
- Conference Room management- Tracking the requirement of conference rooms’ requirement and allocating them without any hitches.
- Event management – Coordinating for any events inside the premises as per the requirements.
- Mail room management- To ensure the courier services are used at an optimal cost without any service complaints
- Managing Assets - Monitoring AMC’s & dispatching payments to the vendor. Looking after branch compliance.
- Liaising with the vendors, Hotels, travel agents & car rentals agencies.
- Coordinated executive communications and managed complex schedules, enhancing operational efficiency and ensuring seamless workflow across departments.
- Developed and implemented streamlined processes for document management, improving accessibility and reducing retrieval time for key information.
- Facilitated cross-departmental collaboration by organizing meetings and preparing agendas, which led to improved project alignment and timely decision-making.
- Managed travel arrangements and itineraries for senior executives, ensuring cost-effective solutions and optimal time management for business trips.
Admin Executive cum secretary to Director (Mindlance and Manpower)
Intel India Pvt Ltd
03.2007 - 07.2010
- Reporting to Multiple Directors (R&D, Satellite).
- Calendar Management and Scheduling appointments
- Helping Director in monitoring day-to-day project activities and project schedules.
- Providing assistance to the Business Development group by following up with the customers for various documents required for processing orders, payments customer satisfaction and other reports/do
- Responsible for preparing monthly Project Progress Reports for circulation to corporate office.
- Facilitate project team meetings, record them as needed, arrange conference rooms, audio bridges, live meeting setup video conferencing etc.
- Screening Phone calls/Guests/visitors for the Director.
- Assisting HR for recruitment process for interview & joining Formalities
- Vendor Bill Processing: Business cards, Cheques, Training for the team.
- Arranging Conference Meeting Hall for the Meetings.
- Making PowerPoint presentations for various seminars/conventions/meetings
- Preparing travel Itineraries and Travel Claim Forms. Travel (Domestic), Ticketing & Hotel arrangement for staff & guest.
- Ensure monthly expense claims are completed and sent to Finance for timely processing
- Coordinating in organizing team event management activities like team outings / team lunch.
- Coordinating with HR consultants, arranging personal / telephonic interviews
- Recruitment and joining formalities for the short-listed candidates Set up filing system forpersonal records and all other business requirements
- Workplace planning: To keep track of the workplace requirements and plan them accordingly with the Facilities & IT department
Admin Executive cum secretary
Kyocera Wireless India Pvt Ltd
05.2005 - 02.2007
- Manage and maintain artifacts (documents, presentations, spreadsheets) for the management of the development center. Create PowerPoint presentations, Word Documents, and Excel spreadsheets.
- Preparing Daily, weekly and Monthly reports
- Administrative support for routine functions at the development center, and co-ordinate internally with other support services (HR, administration, distribution services).
- Perform routine administrative support tasks including schedule management, travel co-ordination, co-ordination of meetings (India, US & Japan), and co-ordination with the staff.
- Co-ordinate usage of the training facility with the staff, schedule and help in co-coordinating training for the development for the people.
- Coordinate with multiple groups for facilitation of implementation quality processes.
- Arranging for visiting cards & ID cards
- Produce reports routinely.
- Co-ordinate for meetings, maintaining the minutes of meeting.
- HR
- Hiring activities – Interface between Managers & HR, Follow-up on open positions that needs to be hired, support HR in the hiring process, etc
- Assist in hosting team activities including meetings, team outings, etc
- Manage distribution of Sodexho passes to employees on a monthly basis
- Assisting HR of department to organize interviews, family get-together, award function etc for the department
- MIS
- Maintain staff records such as employee details (ID, email, phone number, date of joining, date of birth), attrition rates, etc. Circulate staff reports periodically to themanagement.
- Track and maintain leave records of employees
- Maintain contact details of Employees
- Reporting
- Create and circulate weekly/monthly time reports..
- Vendor management
- Maintain a list of vendors along with relevant documents
- Track and inform management about expiry dates of contracts, etc.
- Translation Management:
- In-charge of all translation activities
- Manages all the translation activities through the translators or by outsourcing the activity to a sub-contractor.
- Ensures timely delivery of translated documents along with good quality.
- Ensures the translated activity is done at the minimum cost with the help of his dual language skills (Japanese & English).
Executive Coordinator
Bal Pharma Pvt Ltd
11.2004 - 05.2005
- Supporting the Sales & Admin Department on a day-to-day basis
- Responsible for preparing monthly Project Progress Reports for circulation to corporate office.
- Screening Phone calls/Guests/visitors for the Director.
- Assisting HR for recruitment process for interview & joining Formalities
- Vendor Bill Processing: Business cards, Cheques, Training for the team.
- Preparing travel Itineraries and Travel Claim Forms. Travel (Domestic), Ticketing & Hotel arrangement for staff & guest.
- Ensure monthly expense claims are completed and sent to Finance for timely processing
- Prepare quotation and sales orders
- To attend customers enquires and transferring to service department
- To prepare delivery and shipping documentation
- To ensure all orders are delivered as scheduled and co-ordinate with customers
Lab Coordinator cum secretary to DGM
Sartorius Mechatronics India Pvt Ltd
09.2003 - 11.2004
- Supporting the Sales & Admin Department on a day-to-day basis
- Issue and follow-up enquiries with local and overseas clients
- Prepare quotation and sales orders
- To attend customers enquires and transferring to service department
- To prepare delivery and shipping documentation
- To ensure all orders are delivered as scheduled and co-ordinate with customers
- Local Transport:
- Oversee daily transportation arrangements
- Manage cab requests, route and time change requests, etc in coordination with Cambridge transport department
- Arrange cabs for new joinee, during emergency situations
- Liaise with transport vendors for arranging cabs for employees working late, visitors, interview candidates, etc.
- Official Travel:
- Make travel arrangements including obtaining visa, tickets, per diems, hotel bookings, etc
- Assist employees from other offices plan their visit to the India office
- Arranging international travel arrangements.
- Make domestic travel arrangements for new joinee and outstation interview candidates.
- Monitoring Security & Housekeeping
- Manage distribution of Sodexho passes to employees on a monthly basis
Education
BSC - IT
Mysore university
08.2006
Diploma - Electronics & Communication
Bangalore university
11.2002
No Degree - HONURS DIPLOMA IN COMPUTER SCIENCE
VENUS NET INFOTECH
BANGALORE KARANATAKA INDIA 04.2001 -
Karnataka Secondary Education Examination Board - undefined
Bangalore university
04.1995
Skills
- Conference planning and coordination
- Facilitate team meetings and events
- Data analysis and reporting with MS Excel
- Client communication
- Creating PowerPoint presentations
Administrative processes
Calendar management
Travel management
Document management
Meeting coordination
Event management
Vendor management
Asset management
Others
- Teaching Online & Substitute Teachers for School:
- Kannada Grade 1 to Grade 12
- Hindi Grade 1 to Grade 9
- Computers MS office Grade 1 to Grade 5
- Science and Social for Grade 1 to Grade 10
- Creating Lesson Plans
- Grading work and assignments
Interests
Timeline
Sr. Executive Admin
SGK Global Scientific Pvt Ltd
11.2017 - 12.2020
Sr. Executive Admin (Talent Pro and Seaton)
Dell India Pvt Ltd
07.2010 - 02.2013
Admin Executive cum secretary to Director (Mindlance and Manpower)
Intel India Pvt Ltd
03.2007 - 07.2010
Admin Executive cum secretary
Kyocera Wireless India Pvt Ltd
05.2005 - 02.2007
Executive Coordinator
Bal Pharma Pvt Ltd
11.2004 - 05.2005
Lab Coordinator cum secretary to DGM
Sartorius Mechatronics India Pvt Ltd
09.2003 - 11.2004
No Degree - HONURS DIPLOMA IN COMPUTER SCIENCE
VENUS NET INFOTECH
04.2001 -
Diploma - Electronics & Communication
Bangalore university
Karnataka Secondary Education Examination Board - undefined
Bangalore university
BSC - IT
Mysore university