Bhagyajyoti Thelgar

• Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
• Conducted post-event evaluations to identify areas for improvement and implement necessary changes in future planning efforts.
• Collaborated closely with clients throughout the planning process to ensure their vision was accurately reflected in the final event layout.
• Enhanced attendee experience through careful selection of venues and catering providers
• Saved clients substantial amounts of money by identifying cost-saving alternatives in various aspects of their events
• Develop event concepts and create detailed plans for events, including timelines, budgets, venues, vendors, and staff
• Coordinate event logistics, such as catering, transportation, decorations, audio/visual, and other event-related services
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• Manage event registration and ticketing processes
• Negotiate contracts with vendors and suppliers
• Monitor event budgets and ensure that all expenses are within budget
• Develop and implement marketing and promotional strategies for events
• Create and maintain relationships with vendors and suppliers
• Monitor event progress and make adjustments as neede
• Supervise event staff and volunteers
• Evaluate event success and submit post-event reports

Greet and welcome clients and visitors and create a positive first impression of the company

Gather new client information during the initial phone call and initial meeting and maintain confidentiality

Prepare meeting rooms and attend initial client meetings and depositions to take notes

Answer incoming phone calls and return missed calls, respond to voicemails and emails and distribute incoming mail

Schedule appointments and maintain calendars for a event staff and meetings

Prepare travel arrangements and accommodations for event staff .

Maintain office organization by cleaning and organizing office daily and checking office supply inventory weekly and re-ordering supplies as needed

Efficiently handled scheduling, travel arrangements, logistics for events, business reports / documentation, customer service, greeting customers, mail distribution, answering phones, and other tasks for event staff and managers.

Acted as the single point-of-contact for customer inquiries and provided timely responses.

Maintained a high level of confidentiality in all employee relations and documentation.

Effectively planned heavy calendar management and scheduling of appointments for event staff and clients