Sohani Rathore

Work History

Executive Assistant - Equity Partner

Chandhiok & Mahajan Advocates & Soliciters

New Delhi

11.2024 - Current

Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Handled confidential and sensitive information with discretion and tact.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Processed travel expenses and reimbursements for executive team and senior management group.
Organized and coordinated conferences and monthly meetings.
Served as a liaison between departments to facilitate effective communication throughout the company.
Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Answered high volume of phone calls and email inquiries.
Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.

Executive Assistant - CHRO & Business Heads

Jubilant Foodworks Limited

Noida

08.2023 - 10.2024

Provide high-level administrative support to the CHRO and Executive Vice President and Business Head.
Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
Coordinate domestic and international travel itineraries, ensuring seamless transitions and adherence to budgets.
Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
Plan and execute corporate events, meetings, and conferences, including logistics, catering, and attendee coordination.
Handle confidential information with the utmost discretion and maintain the confidentiality of sensitive materials.
Assist in budget preparation and expense report management, ensuring accuracy and adherence to policies.
Improved office efficiency by implementing new filing systems and document management processes.
Assisted in the development of company policies and procedures, contributing to a more organized work environment.
Supported executives in decision-making processes by conducting research and presenting findings in clear formats.

Executive Assistant - CEO & Jt. MD

Jakson Limited

Noida

07.2019 - 07.2023

Deliver executive-level support to the CEO and senior leadership team, optimizing time management and operational efficiency.
Streamlined executive schedules through meticulous calendar management, reducing scheduling conflicts by 30%.
Coordinated international travel logistics, negotiating with vendors to save 20% on travel costs.
Drafted, edited, and proofread high-impact communications, reports, and presentations, enhancing executive visibility and strategic planning.
Acted as primary point of contact for internal and external stakeholders, fostering strong professional relationships and ensuring effective communication.
Orchestrated company-wide events, including annual meetings and corporate retreats, achieving a 95% satisfaction rate among participants.
Managed confidential information with the utmost integrity, ensuring compliance with corporate policies and regulations.
Spearheaded the implementation of a new office management system, improving document retrieval speed by 40%.
Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.

Executive Assistant & Administrative Assistant

Odgers, Berndtion IndiaPrivate limited

Gurgaon

05.2017 - 07.2019

Prepare reports for a wide variety of company departments, such as accounting and human resources, using the entire Microsoft suite of software
Manage office operations and delegate tasks to administrative assistants
Initiate a new filing system on the cloud to gain optimal accessibility of information
Update office policies regarding business software and its use
Organize group meetings and seminars at the headquarters location
Maintain data base for client and candidates
Maintain billing and expenses occurred
Maintain files and contact lists on all executive mobile devices
Partnering with hiring managers to determine staffing needs
Screening resumes
Performing in-person and phone interviews with candidates
Administering appropriate company assessments
Performing reference and background checks
Making recommendations to company hiring managers
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Handled confidential and sensitive information with discretion and tact.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Processed travel expenses and reimbursements for executive team and senior management group.

Administrative Account Executive Cum Executive Assistant

CLASIS LAW

New Delhi

04.2012 - 04.2017

Schedules company meetings, prepares all the necessary documents and sets up conference venue
Performs bookkeeping duties such as preparing checks for payables, reconciling bank accounts and updating accounts receivables
Maintains and updates client database, secures confidential files and forwards documents to select recipients
Organizes special corporate functions and coordinates with different suppliers or teams involved in department's special events
Monitors all receivables, collections, etc
And follows up on late payments.
Applied effective time management techniques to meet tight deadlines.
Worked flexible hours across night, weekend and holiday shifts.

Guest Relationship Executive

The Bristol Hotel

Gurgaon

11.2011 - 04.2012

Ascertain that the front desk is manned at all times and that walk-in customers are catered to lead efforts to ensure a positive guest experience through exceptional call handling services
Make sure that reservations are taken properly and that any offers are communicated at the time of reservation
Coordinate the activities of guest relations officers to ensure that they are always available
Analyze customer feedback to ensure delivery of proper customer services
Handle staff schedules, rotating shifts and training needs
Respond to guests' needs and anticipate ones that have not been stated
Encourage staff members to indulge in suggestive selling such as additional hotel services
Respond to escalated complaints with the view to retain business
Oversee the arrival and departure of important guests and corporate clients
Appraise staff's performance and suggest additional training if needed
Examine activities logbook, assign tasks and ensure that all tasks are being carried out according to the hotel's policies.
Used critical thinking to break down problems, evaluate solutions and make decisions.
Worked effectively in fast-paced environments.
Acted as a team leader in group projects, delegating tasks and providing feedback.
Paid attention to detail while completing assignments.

Summary

Overview

Work History

Executive Assistant - Equity Partner

Executive Assistant - CHRO & Business Heads

Executive Assistant - CEO & Jt. MD

Executive Assistant & Administrative Assistant

Administrative Account Executive Cum Executive Assistant

Guest Relationship Executive

Education

MBA - Sales Marketing & Retailing

Bachelor of Commerce -

12th - Commerce

10th - General Studies

Skills

Timeline

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