Sohani Rathore
Executive Assistant - Equity Partner
Noida,Uttar Pradesh
Summary
Highly organized and detail-oriented executive assistant with over 13 years of experience providing comprehensive support to senior executives. Efficiently manages complex schedules, coordinates travel arrangements, and facilitates seamless communication within the organization. Demonstrates ability to handle confidential information with utmost discretion, showcasing a strong commitment to assisting executives in achieving their goals.
Overview
13
13
years of professional experience
Work History
Executive Assistant - Equity Partner
Chandhiok & Mahajan Advocates & Soliciters
New Delhi
11.2024 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Answered high volume of phone calls and email inquiries.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Executive Assistant - CHRO & Business Heads
Jubilant Foodworks Limited
Noida
08.2023 - 10.2024
- Provide high-level administrative support to the CHRO and Executive Vice President and Business Head.
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel itineraries, ensuring seamless transitions and adherence to budgets.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Plan and execute corporate events, meetings, and conferences, including logistics, catering, and attendee coordination.
- Handle confidential information with the utmost discretion and maintain the confidentiality of sensitive materials.
- Assist in budget preparation and expense report management, ensuring accuracy and adherence to policies.
- Improved office efficiency by implementing new filing systems and document management processes.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Executive Assistant - CEO & Jt. MD
Jakson Limited
Noida
07.2019 - 07.2023
- Deliver executive-level support to the CEO and senior leadership team, optimizing time management and operational efficiency.
- Streamlined executive schedules through meticulous calendar management, reducing scheduling conflicts by 30%.
- Coordinated international travel logistics, negotiating with vendors to save 20% on travel costs.
- Drafted, edited, and proofread high-impact communications, reports, and presentations, enhancing executive visibility and strategic planning.
- Acted as primary point of contact for internal and external stakeholders, fostering strong professional relationships and ensuring effective communication.
- Orchestrated company-wide events, including annual meetings and corporate retreats, achieving a 95% satisfaction rate among participants.
- Managed confidential information with the utmost integrity, ensuring compliance with corporate policies and regulations.
- Spearheaded the implementation of a new office management system, improving document retrieval speed by 40%.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Executive Assistant & Administrative Assistant
Odgers, Berndtion IndiaPrivate limited
Gurgaon
05.2017 - 07.2019
- Prepare reports for a wide variety of company departments, such as accounting and human resources, using the entire Microsoft suite of software
- Manage office operations and delegate tasks to administrative assistants
- Initiate a new filing system on the cloud to gain optimal accessibility of information
- Update office policies regarding business software and its use
- Organize group meetings and seminars at the headquarters location
- Maintain data base for client and candidates
- Maintain billing and expenses occurred
- Maintain files and contact lists on all executive mobile devices
- Partnering with hiring managers to determine staffing needs
- Screening resumes
- Performing in-person and phone interviews with candidates
- Administering appropriate company assessments
- Performing reference and background checks
- Making recommendations to company hiring managers
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
Administrative Account Executive Cum Executive Assistant
CLASIS LAW
New Delhi
04.2012 - 04.2017
- Schedules company meetings, prepares all the necessary documents and sets up conference venue
- Performs bookkeeping duties such as preparing checks for payables, reconciling bank accounts and updating accounts receivables
- Maintains and updates client database, secures confidential files and forwards documents to select recipients
- Organizes special corporate functions and coordinates with different suppliers or teams involved in department's special events
- Monitors all receivables, collections, etc
- And follows up on late payments.
- Applied effective time management techniques to meet tight deadlines.
- Worked flexible hours across night, weekend and holiday shifts.
Guest Relationship Executive
The Bristol Hotel
Gurgaon
11.2011 - 04.2012
- Ascertain that the front desk is manned at all times and that walk-in customers are catered to lead efforts to ensure a positive guest experience through exceptional call handling services
- Make sure that reservations are taken properly and that any offers are communicated at the time of reservation
- Coordinate the activities of guest relations officers to ensure that they are always available
- Analyze customer feedback to ensure delivery of proper customer services
- Handle staff schedules, rotating shifts and training needs
- Respond to guests' needs and anticipate ones that have not been stated
- Encourage staff members to indulge in suggestive selling such as additional hotel services
- Respond to escalated complaints with the view to retain business
- Oversee the arrival and departure of important guests and corporate clients
- Appraise staff's performance and suggest additional training if needed
- Examine activities logbook, assign tasks and ensure that all tasks are being carried out according to the hotel's policies.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Worked effectively in fast-paced environments.
- Acted as a team leader in group projects, delegating tasks and providing feedback.
- Paid attention to detail while completing assignments.
Education
MBA - Sales Marketing & Retailing
07.2010 - 06.2012
Bachelor of Commerce -
04.2007 - 03.2010
12th - Commerce
04.2006 - 03.2007
10th - General Studies
04.2004 - 03.2005
Skills
Executive Support
Calendar Management
Travel Coordination
Event Planning
Project Management
Office Administration
Communication Skills
Confidentiality & Discretion
Microsoft Office Suite
Time Management
Timeline
Executive Assistant - Equity Partner - Chandhiok & Mahajan Advocates & Soliciters
11.2024 - Current
Executive Assistant - CHRO & Business Heads - Jubilant Foodworks Limited
08.2023 - 10.2024
Executive Assistant - CEO & Jt. MD - Jakson Limited
07.2019 - 07.2023
Executive Assistant & Administrative Assistant - Odgers, Berndtion IndiaPrivate limited
05.2017 - 07.2019
Administrative Account Executive Cum Executive Assistant - CLASIS LAW
04.2012 - 04.2017
Guest Relationship Executive - The Bristol Hotel
11.2011 - 04.2012
Maharishi Dayanand University - MBA, Sales Marketing & Retailing
07.2010 - 06.2012
Dr. Bhim Rao Ambedkar University - Bachelor of Commerce,
04.2007 - 03.2010
Kendriya Vidhyalaya - 12th, Commerce
04.2006 - 03.2007
Kendriya Vidhyalaya - 10th , General Studies
04.2004 - 03.2005