Bhargav Cheruvupally

Employed by Russell Tobin Staffing ( Contractual)

•

Supported executive staff through scheduling meetings, coordinating travel

arrangements, and preparing crucial documents.

•

Assisted with human resources tasks such as updating employee files or

submitting time-off requests per company policy guidelines.

•

Developed detailed project plans outlining objectives, timelines, budgets, risks,

stakeholders'' involvement using robust PM software platforms like MS Project or

Smartsheet.

•

Assisted in onboarding new employees, providing training materials, and

coordinating orientation schedules to ensure a smooth integration into the

team.•

•

•

•

•

•

•

•

•

•

•

•

Self-motivated, with a strong sense of personal responsibility.

Organized office events such as holiday parties or team-building activities,

promoting a positive company culture and boosting employee morale.

Maintained confidentiality of sensitive information by adhering to strict privacy

policies and implementing secure filing systems.

Kept projects on schedule by managing deadlines and adjusting workflows.

Developed comprehensive project plans, outlining scopes, timelines,

deliverables, and milestones.

Supervised multiple projects from project start through delivery by prioritizing

needs and delegating assignments.

Maintained accurate documentation of all projects, facilitating efficient audits

and future reference.

Created job files for each project and maintained current data in each file.

Managed expense reports for executive staff members, ensuring accurate

documentation of spending for budgeting purposes.

Addressed IT issues by coordinating with tech support, minimizing downtime and

maintaining operational efficiency.

Developed filing system for historical documents, preserving important company

records and improving access to information.

Participated in team projects, demonstrating an ability to work collaboratively

and effectively.

•

Learned and adapted quickly to new technology and software applications.

- Appointed as the primary contact person for all administrative support to the Interim Managing Director and Senior Leadership Team/Group of Executive Directors.

- Coordinated complex schedules and detailed calendars for internal/external meetings and conference calls via Outlook, Zoom, Cisco, etc.

- Handled a high volume of meeting requests, phone calls, urgent meeting conflicts, and interacted with professionals at all levels in a professional and effective manner.

- Processed logistics requirements cautiously and handled sensitive information with utmost confidentiality.

- Coordinated work with third-party suppliers, vendors (internal and external), to address support needs and issues on behalf of Husna, managing coordination and logistics of both internal and external meetings efficiently.

- Arranged and coordinated regular domestic and international business travel, supporting with complex travel documentation and procedures.

- Processed invoices and T&E expense claims accurately via Concur, ensuring timely follow-ups for processing and adherence to invoice policies and procedures.

- Acted as a subject matter expert for the team regarding administrative, travel, access, mobility, and accommodation request submissions.

- Assisted with staff onboarding and offboarding, including equipment setup and necessary system access for new team members.

- Assisted the team with technology troubleshooting and produced high-quality emails and message updates for communication/meeting requests.

- Maintained timely updates on current organizational charts and Executive Bios.

- Coordinated closely with workforce management, recruiting, and other teams within the office.

- Assisted in editing, collating spreadsheets, decks, and presentations for client/stakeholder meetings.

- Worked cooperatively with administrative assistants, clients, stakeholders, and other team members, providing necessary assistance and support.

- Handled day-to-day administrative tasks independently with excellent organization, planning, prioritization skills, and attention to detail.

- Organized and actively participated in annual Controls offsite conferences, including follow-ups, access management, agenda execution, etc.

- Actively attended weekly staff meetings and published high-quality meeting minutes.

- Executed strong interpersonal, oral, written, and presentation skills confidently interacting with peers of all levels.

- Provided extra support on travels and accommodation for clients and stakeholders visiting from offshore sites.

- Assisted team members in maintaining email distribution lists and other control files.

- Maintained zero sick leave and records of team's OOO data/leaves/travels, sharing monthly updates.

- Worked efficiently with the team and demonstrated teamwork.

- Performed various accounting activities such as preparing and analyzing monthly expense reports through SAP Concur.

- Filed expenses on behalf of EVPs and SVPs and coordinated with the Finance team for a smooth process flow.

- Managed travel for leaders (International/Domestic) through SAP Concur, scheduling cost-effective air/hotel/ground transportation and creating detailed travel itineraries.

- Prepared invite letters and Port of Entry letters for US employees visiting India.

- Certified Desktop Publisher, prepared PPTs as per company standards.

- Collaborated with recruiters and assigned clients to handle recruitment coordination.

- Posted job requirements on job portals and sourced resumes from platforms such as DICE, Monster, CareerBuilder, Indeed, and JobDiva.

- Assisted recruiters with interview scheduling and follow-up.

- Spoke with candidates over the phone to schedule, remind, and follow up on appointments.

- Obtained agreements from consultants such as RTR.

- Conducted searches for consultants on social networking sites like LinkedIn, Facebook, etc.

- Helped with background check reports.

- Managed and coordinated 3 to 4 vendors daily.

- Tracked candidate timesheets and assisted with any disputes.

- Oversaw all candidate communication before and after onboarding.

- Managed client VMS portals such as SAP Fieldglass, Pro Unlimited, Zerochaos, Beeline, PeopleFluent, and IQNavigator.

- Submitted candidate updates to recruiters in real-time about external submissions, interviews, etc.

- Connected with all billing candidates to build good relations, avoid negative termination, and maintain healthy relationships with clients and candidates.

- Updated the internal team and candidates on interview schedules shared by the client on the VMS portal.

- End-to-end recruitment

- Hired about 8 candidates in 6 months for various positions (IT/Non-IT).

- Fulfilled IT and Non-IT requirements.

- Worked with W2, C2C, and 1099 arrangements.

- Collaborated with Fortune 500 companies as direct clients.

- Sourced profiles.

- Screened candidates.

- Placed candidates.

- Arranged interviews with clients.

- Collected onboarding documents.

- Disbursed offers.

• Maintained a high level of product knowledge, providing accurate information to customers.
• Participated in cross-functional teams to address complex customer concerns, resulting in prompt resolution of issues.
• Managed high call volume with exceptional time management skills, minimizing wait times for customers.
• Processed orders accurately and efficiently, ensuring timely delivery of products or services to customers.
• Assisted colleagues with challenging situations, providing guidance based on expertise and experience in the industry.
• Achieved consistently high levels of customer satisfaction by prioritizing empathy, patience, and effective problem-solving skills during interactions.
• Handled customer complaints professionally, resulting in satisfactory outcomes and positive feedback.