Bhavana Naudiyal
Delhi
Summary
Results-driven Executive Assistant with 10+ years of experience supporting high-ranking executives across dynamic industries. Expertise in managing complex schedules, streamlining administrative processes, and ensuring operational excellence. Known for exceptional attention to detail, effective communication, and a proven ability to handle sensitive information with utmost confidentiality. Skilled in leveraging technology to optimize productivity and foster seamless executive support.
Overview
11
11
years of professional experience
Work History
Executive Assistant to the Director
RN Valves & Faucets
12.2024 - Current
- Managed Director's calendar and scheduled meetings, ensuring efficient use of time.
- Coordinated meeting and work schedules for staff teams and executives.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Prepared regular reports on progress of projects in collaboration with the Director.
- Provided administrative support to the director during meetings, taking minutes when required.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Researched and prepared information for presentations to high-level executives.
Executive Assistant
Swami Rama Himalayan University
11.2023 - 11.2024
- Strategically managed executive calendars, optimizing meeting schedules for peak efficiency
- Coordinated domestic travel logistics, ensuring cost-effective solutions
- Drafted professional correspondence and prepared executive-level presentations
- Developed robust filing systems for documentation, improving retrieval time.
- Conducted research and analysis, presenting actionable insights to the executive team
- Key Achievement: Developed and implemented a comprehensive data management system
Executive Assistant to the Director
Libas
08.2021 - 11.2023
- Developed an efficient calendar management system that streamlined executive scheduling and reduced delays
- Spearheaded travel planning for high-stakes business meetings across multiple countries
- Enhanced team communication by developing streamlined internal follow-up procedures
- Designed and maintained a Delegation Sheet for the employees review and maintain MIS reports
- Drafted and edited high-impact communications, including board-level correspondence
- Conducted market research to identify vendors, negotiated and managed vendor performance to ensure cost-effective solutions and timely delivery
- Managed day-to-day administrative tasks, including scheduling, correspondence, document preparation and maintaining office supplies, ensuring smooth office operations
- Managed household tasks, coordinated personal events, including birthdays, special occasions, and scheduled personal appointments and arranged leisure activities such as movie outings, ensuring smooth execution and a balanced personal life
- Key Achievement: Reduced travel costs by and vendor expenses through effective negotiation
Executive Assistant to the Chairman
E Social
01.2019 - 07.2021
- Prepare and reconcile expense reports
- Maintain and manage the calendar including scheduling and coordinating appointments, meetings and events
- Maintained a comprehensive reminder system, keeping high-priority tasks on track
- Strengthened relationships with key clients and stakeholders by ensuring seamless communication
- Coordinate international and domestic travel, including air travel obtaining visas, car services and accommodations
Executive Assistant to the CEO
Life Green Systems
12.2015 - 01.2019
- Presented project updates to the team to ensure alignment and keep stakeholders informed
- Provided in-depth administrative and project management support to the CEO and executive team
- Developed detailed MIS reports to track operational performance
- Acted as a liaison between departments, ensuring alignment on organizational goals
- Organized and maintained the executive's contact list, ensuring all contacts had up-to date information
- Key Achievement: Streamlined administrative processes, improving team efficiency
Office Assistant
TBT Services
08.2014 - 11.2015
- Supported office operations, including onboarding new employees and maintaining HR records
- Improved customer satisfaction by addressing inquiries with professionalism and efficiency
- Maintained and updated confidential employee records
- Answered customer inquires and addressed customer concerns
Education
Postgraduate Diploma - Office Management
Young Women Christian Association
07.2014
Bachelor's Degree - Office Management
Kamla Nehru College, Delhi University
05.2013
Skills
- Executive support- Calendar management, travel coordination, and office operations
Communication – Professional email drafting, stakeholder coordination, and meeting facilitation
Time Management – Prioritizing tasks, deadline adherence, and multitasking
Confidentiality & Discretion – Handling sensitive information with integrity
Tech Proficiency – MS Office, scheduling tools, and business software
Problem-Solving – Quick decision-making and proactive issue resolution
Interpersonal Skills – Strong collaboration and relationship management
Timeline
Executive Assistant to the Director
RN Valves & Faucets
12.2024 - Current
Executive Assistant
Swami Rama Himalayan University
11.2023 - 11.2024
Executive Assistant to the Director
Libas
08.2021 - 11.2023
Executive Assistant to the Chairman
E Social
01.2019 - 07.2021
Executive Assistant to the CEO
Life Green Systems
12.2015 - 01.2019
Office Assistant
TBT Services
08.2014 - 11.2015
Postgraduate Diploma - Office Management
Young Women Christian Association
Bachelor's Degree - Office Management
Kamla Nehru College, Delhi University
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