BHAVIK BHAVSAR

Core Strengths - HR Operations & Generalist

Payroll Management :

• Managed end-to-end monthly payroll processing for [3500]+ employees, ensuring accurate computation of salaries, bonuses, arrears, reimbursements, and deductions as per statutory norms and company policy.
• Ensured timely collection and verification of biometric attendance, leave records, and variable pay inputs from HRMS and department heads before payroll cut-off.
• Coordinated with finance teams for salary disbursement and journal entries, maintaining complete accuracy and timely bank uploads before 30th of every month.
• Handled payroll audits, data validation, and error rectification for accurate salary processing and compliance.
• Prepared and filed monthly statutory returns related to PF, ESIC, PT, LWF, and TDS; coordinated with consultants and authorities for smooth processing.
• Generated employee payslips, and final settlement reports through payroll software - HR Portal [Zing HR].
• Processed Full & Final settlements including gratuity, leave encashment, bonus, and notice period recovery as per compliance and exit policy.
• Maintained confidentiality and security of payroll data while complying with internal audit and DD /data security requirements.
• Supported year-end closing activities, prepared payroll reconciliation, and coordinated for investment declarations and tax planning processes.
• Independently managed and processed a variety of employee payments, including Incentives, Performance-Linked Incentives (PLI), Variable Pay, leave encashment, Retention Bonuses, Joining Bonuses, and Mobile Allowance disbursements, ensuring accurate calculations and timely credit as per company policies.
• Maintained & Prepared to very month 1) new joined offer letter to be checked before payment process as per statutory norms and company policy, 2) Register employee Loan status and other deduction part of salary, 3) Prepared to Employees LOP data, & 4) Prepare Budget comparison with Master salary details for analysis.

Statutory Compliances & Legal Liaisoning

• Responsible for all legal liasoning & statutory compliances
• Provident Fund related compliances i.e. Monthly, & Annual Return, employees request KYC any change request for DSC Approval, PF withdrawal from, Pension form, Advance & loan form, death claim
• Submit ESI return & maintain all register & form related act i.e. ESI challans
• Submit Labour welfare Fund Return Half yearly & annually, unpaid wages, unpaid bonus etc.
• Submit Shop and Establishment act and Factories Act Return before due date and maintain all register & records i.e. “Annual return, Half Yearly return”, & “Quarterly Return”, Salary & Wages Register, Muster Roll, Attendance Register, Fine, Overtime Register, Accident Register, List of Holiday, W.off Notice.
• Prepare & maintained data for gratuity and calculation of gratuity for left employees i.e. nomination form, form L etc.
• Submit professional tax Monthly return
• Maintain all records related Bonus Act, 1972 i.e. Form C, Form D
• Legal Compliance of requirement by the Government

Employees TDS (Investment Declaration form 12BB) with Investment proof documents :

• Employees TDS calculation verification with Declaration or Investment proof documents.
• Preparation of Very month TDS employee’s details.
• Month on month employees TDS difference amount verification.
• If any employees left, so i have TDS investment proof, follow up for TDS calculation
• Actual Investment declaration and proof of Investment verification
• Preparation of TDS Quarterly & Annual return form 24Q with TDS challan 92B.
• Ensured timely Form 16 Part A & Part B given to employees for employee ITR filing by Income tax department.

Labour Contract Management :

• Identify the requirement of workforce. i.e. which type of labour required in how many numbers
• Ensure statutory part of contractor before engage new contractors
• Reference check with other side part of contractor before hiring contractor
• Prepare and signed agreement with contractors
• Issue form no. 5, work order, Agreement with contractor etc.
• Ensure get & renewal of contract license before expiry of license
• Ensure to get Registration before contract hiring and timely update registration when required
• To understand the Requirement of Manpower of department, and to confirm the requirement of manpower in advance to allow lead-time required for getting the right people with detailed scrutiny
• Verify all legal register and statutory compliance of contractors, Wages Register, Muster Roll, Wage Slip, ID Register, Adult Register, PF Challans, ESI Challans, P. Tax Challans, LWF, unpaid wages, timely distributed salary on presence of company representative & certified of wages register,
• Labour contractor manpower joining formality with process payroll in matrix payroll System.
• Handling labour contractor’s manpower attendance & Invoice verify along with statutory compliance documents.
• Labour License Registration process.

Policy Implementation :

• Drafted, reviewed, and implemented comprehensive HR policies covering leave management, attendance, code of conduct, grievance redressal, performance management, and disciplinary actions.
• Conducted regular policy orientation sessions and HR handbooks updates to ensure employee awareness and consistent policy enforcement.
• Implemented standardized HR SOPs across locations for uniformity in onboarding, offboarding, and employee lifecycle processes
• Collected feedback through employee surveys and exit interviews to refine HR policies for improved employee satisfaction and retention.
• Handled policy deviation requests and addressed employee grievances in coordination with legal and compliance teams.

Welfare/Safety/Health :

• Safety committee, Canteen committee, Welfare committee.
• Monitoring Grievance System effectively.
• To ensure that solved daily IR issue i.e. related canteen, wage, leave, welfare amenities,
• To establish good relationship with shop floor people (all staff and workers) develop trust amongst management
• To create healthy working environment for employees in factory premises
• To maintain peaceful environment in premises
• Supervise welfare activities, Canteen, Recreation, Sports and Medical Aids etc.
• Managing events like “Annual Day”, “Indian Festivals Days”, “New Year”, get to gather, Long Service Reward ceremony, Recreational Tour,
• Safety Day celebration, organization of safety slogan competition.
• Medical checkup of employees, scheduling of medical checkup, etc.
• To attend home visit, social events, difficult situation of employee on behalf of organization.

MIS & Data Analyst Report :

• To Prepare MIS report for HR and Payroll activities.
• Maintained confidentiality of sensitive employee information, adhering to data protection regulations.
• Gathered and analysed data extensively to obtain useful HR metrics.
• To Prepare report of Employee Attrition & Disciplinary action.
• Analysed staff turnover and absenteeism rates, identifying trends and recommending solutions.
• To Prepare report PF ESIC P Tax LWF tracker Maintain for Month to Month.
• To Prepare tracker Maintain Employees Grievance.

Audit of HR, IR & ISO :

• To conduct audit statutory compliances audit, wage and salary audit, leave policy audit, recruitment of contract labour etc.
• To ensure and coordinate with external auditor i.e. HR & IR audit, Due Diligence etc.

New Initiative :

I wanted to share with you a new initiative that I have proposed to the management at Light Microfinance regarding our payroll module. This initiative aims to benefit our employees by helping them save on their TDS deduction amounts.

Additionally, we are introducing two new employee benefits:

1. NPS (National Pension System): This will provide our employees with a secure and flexible savings option for their retirement.

2. Food Meal Card (Zaggle): We will be offering a meal card that employees can use for food-related expenses, adding convenience and enhancing their overall benefits package.

I believe these initiatives will be highly beneficial to our employees and will contribute to their financial well-being.

• [Degree] Graduate