Bhumika Akolkar
Mumbai
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Attentive and personable office administrative bringing 10 years of administrative support experience in various office environments. Outgoing and friendly receptionist delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data-entry and database administration.
Overview
16
16
years of professional experience
Work History
Executive Admin & HR
Wondrlab India Pvt Ltd.
07.2022 - Current
- Managed key executive office staff and prioritized workloads.
- Processed employee expense reports quickly to prevent delays in payouts.
- Developed monthly reports.
- Managed day-to-day development issues.
- Reduced office expenses by finding smarter solutions for vendors, suppliers and services.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Organized and updated schedules for executives.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Scheduled appointments and handled calenders for senior leadership.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Organized and coordinated conferences and monthly meetings.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used advanced software to prepare documents, reports, and presentations.
Admin Manager
Firecracker Entertainment pvt ltd
08.2013 - 08.2022
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Handle Travel Desk like Visa's ,Ticket's based on requirement.
- Maintaining staff attendance and their Over time.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Assessing procurement needs on monthly basis for company.
- Controlled costs and optimized spending via restructuring of budgets for labor, inventory purchasing and technology upgrades.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation.
- Oversee facilities services, maintenance activities and tradesperson (e.g electricians).
Admin Assistant
Brandish Media and Entertainment pvt ltd.
10.2011 - 01.2013
- Met project deadlines without sacrificing build quality or workplace safety.
- Maintained relationships with material vendors to lower costs and diversify capabilities.
- Maintained clear communication with precise technical writing to document and inform critical processes.
- Planned, designed and scheduled phases for large projects.
2nd Assistant Director
Eye Candy films
03.2008 - 03.2009
- Coordinated with production team, producer and director to pinpoint creative vision, determine technical needs and devise shooting schedule.
- Maintained Computer and physical data filling systems.
- Serving as a "backstage manager", Liaising with actors, putting cast through make-up and wardrobe etc.
- Managed client contact, shoot scheduling and product deliveries.
Education
Bachelor of Mass Media - Journalism
Nagindas Khandwala College
Mumbai 03.2007
High School Diploma -
S.I.E.S High School
Mumbai 03.2004
Skills
- Typing skills
- Spreadsheet management
- Office administration
- Supervising staff
- Documentation and control
- Records management
- Project Management
- Database administration
- Travel coordination
- Bookkeeping
- Attendance record management
- Travel planning
- Administrative support
- Meeting arrangements
Languages
English
Proficient
C2
Gujarati
Intermediate
B1
Marathi
Intermediate
B1
Hindi
Upper intermediate
B2
Marathi
Bilingual or Proficient (C2)
Timeline
Executive Admin & HR
Wondrlab India Pvt Ltd.
07.2022 - Current
Admin Manager
Firecracker Entertainment pvt ltd
08.2013 - 08.2022
Admin Assistant
Brandish Media and Entertainment pvt ltd.
10.2011 - 01.2013
2nd Assistant Director
Eye Candy films
03.2008 - 03.2009
Bachelor of Mass Media - Journalism
Nagindas Khandwala College
High School Diploma -
S.I.E.S High School
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