Bhumika Rawat

Working for Google on behalf of HCL as a service provider at Google location

Invoice Processing

• Review the daily queue of invoices as per 2 Way Match /3 Way Match -Goods received in GALLOP/Invoice and order tool against correct PO number 2
• Research invoice issues if any and engage EMT or vendor to resolve mismatch issues through email or ticket through the GUTS tool
• Approve payments of the invoices which are good to be approved as per the 2-Way Match/3-Way Match
• Validation of different types of invoices like assets, accessories, printers, office supplies warranties, etc

Dogfood:

• Helps prioritize features, uncover issues with critical user journeys, collect qualitative and quantitative feedback through feedback forms from Googlers, and understand how users engage with their products through handling and providing the best possible solution to their queries through the tool buganzier where user raise their issue
• Create a sign-up survey that will include DogFood T&C and send it to select interested Googlers out of defined demographics for dogfood testing
• Send an email to ODM asking them to start building the products along with this ask them add 1D barcodes for asset tagging
• Send a heads up email milestone and EMT team regarding the dogfooding
• Raise a guts tickets which includes complete instructions for EMT/milestone from which OEM/ODM to procure the eval/sample/Dog Food units and where and whom to ship it and apply an asset tag in all the items while receiving in camp
• Track the dogfood devices inventory received from ODM/OEM and maintain the dogfood disto sheet with SN, Model name, Asset tag, LDAP, Locations and etc
• Send out welcome email to selected dogfooders populations and keep them posted with an ETAs and along with this setup instructions how to submit feedback, testing instructions, FAQ's, troubleshooting instructions and known issues and keep dogfooders
• Create a communication tracker to collate all the communications which are sent out to dogfooders
• Create a buganizer sub-component under dogfood component (Product specific) for selected dogfooders to provide feedback as well as raise bugs for the issue which they are facing with products
• GPN:

1.GPN creation of the new Google product (standard/non-standard) for the identification and classification to track the product details

2.Request to create GPN through go/plmrequests and track the status of GPN via NPR(New Part Number) that generates after GPN creation request had been raised

MIS : Weekly Dogfood WBR reports and meetings, Dogfood MBR monthly report presentation to the client on monthly basis, Prepare and present Dogfood QBR to the clients and weekly call with suppliers to understand the demand and issues the Google faces for the products

Genpact India Private Limited:

Worked as Process Associate from July 2019 to 2nd July 2022

• Major task handle Invoice Processing Processing of supplier invoices (Purchase Order & Non-Purchase Order) in SAP for European countries
• Performing invoice processing primary review against set guidelines
• Investigating and resolving any invoice mismatches in the system or rejecting/returning the invoices as per the agreed procedure
• Initiate Supplier Creation/Changes as per agreed procedure
• Accuracy and duplicate audit of data entry and invoices
• Root cause analysis of errors and dissemination to the Team
• Proactive controls for avoidance of future errors
• Month-close reporting and Weekly dashboard representation to stakeholders
• Generic box email handling
• Manual accounts clearing
• Chasing vendors for balance confirmation and/or for clarifications needed
• Provide information on the status of Invoices and/ or Payments, relevant contact information (fax, telephone)
• Resolution of supplier's queries, major discrepancies, vendor clarification with respect to rejected payments
• Contact Suppliers (email/phone/fax) resolution related
• Update ISR and perform PDF Log extraction
• POT report creation,BU follow ups and vendor with debit balance follow ups
• Travel and Entertainment
• Expense(T&E) 2 Travel and entertainment expense(T&E) - controlling cases and auditing of expense reports
• Have worked in Mobex tool for T&E(EMEA)
• Ensure all month end activities are completed within agreed time and of the higher quality and ensure metrics are met as per agreed KPI/SLSs targets as applicable
• Guide the teams on standard methodologies in the area of T&E
• Work on unallocation transaction
• Have been doing Age expense where we follow up the clients for their reimbursement regarding the expense report
• BOA reconciliation works, clearing and standardized the process
• Facilitating successful internal and external audits through sound and through documentation
• Be the go-to-person that has responsibility for high-profile work in the areas of Travel & Expense Map the implementation and management of internal controls(audit rules) to assist with policy enforcement
• Balance to serve as a Subject Matter Guide for the functionality of expense report platform, corporate credit card program and travel booking platform
• Work with the Stakeholders, Approvers and Employees for solutions that meet the business needs of client's policies in processing the Expense Reports
• MIS ACTIVITIES :Daily pending report, weekly intergroup transfer report, Leavers report, Rejection report, Hotel Overnight Report, Monthly Accrual Report(T&E)