Bidisha Das

· Calendar Management
· Coordinate events.
· Stakeholder management
· Set up meetings on Zoom or Teams.
· Generate financial and various other reports.
· Oversee calendar management.
· Arrange and facilitate all types of meetings.
· Record minutes in meetings and ensure follow-up on all action items until completion.
· Organize complete travel arrangements, including visa processing, ticket
booking, and accommodations.
· Process expense reimbursements on Concur.
· Initiate purchase orders.
· Deliver dedicated service to both internal and external stakeholders.
· Manage the onboarding process for new hires, such as issuing access and ID
cards.
· Perform any additional general administrative tasks as required.

• Executive Support- Responsible for all the expense reports in Concur
• Managing calendar and scheduling meetings for Site Director
• Handling correspondence directed to managers
• Making travel arrangements and detailed travel itineraries
• Taking dictation and minutes and writing them up subsequently
• Scheduled and planned meetings and conferences to streamline business operations
• Supervised executive calendars while supporting administrative team to facilitate smooth operational flow
• Served as executive assistant to Site Director
• Coordinated coding and authorization of invoices, credit card statements and expense reimbursements for payment
• Followed up on invitations from partners and arranged for representation in consultation with senior executives
• Used own initiative to delegate matters requiring immediate attention to other staff in absence of Plant Director
• Created and maintained administrative reports and spreadsheets for logistical purposes
• Offered logistical support to visiting executives in coordination with other assistants
• Acted as primary point of administrative contact and liaison with other offices, individuals and external organizations to streamline communications.

• Worked as a third-party employee on the same role

• Compiled reports as requested by the Executive Director.
• Performed data entry tasks into various databases when necessary .
• Scheduled and coordinated meetings, events and travel arrangements for Executive Director.
• Maintained confidential records related to personnel files and organizational policies.