Biju Eeppan John

Working as DGM Finance and Looking after the Project Finance for Kerala Circle. I am responsible for implementing various controls and procedures and coordinating with various project teams.

• Managed contract responsibilities by verifying Work Orders for compliance with approved rates and assigning work to authorized vendors.
• Conduct periodic analysis of open work orders and oversee their timely completion according to contractual requirements.
• Monitored the entire contractor invoice workflow, eliminating errors and non-compliance issues while maintaining a seamless payment process.
• Monitored and coordinated with Head Office to ensure timely release of payments.
• Secured and adjusted all advances on time, ensuring zero impact to the company.
• Monitored and tracked Company Assets with Vendors, conducted ageing analysis, and periodically reviewed with Project Managers.
• Maintained proper tracking of project costs and supported the process of capitalizing them.
• Coordinated and engaged cross-functional teams to drive cost reduction initiatives through brainstorming and implementation.
• Collaborated with Project Managers to accurately allocate costs and analyze standard versus actual costs, providing justifications for any variances.
• Managed performance tracking system to identify and commend team members for exceptional performance.
• Handled auditors and provided details as and when required.
• Implemented controls to ensure the accuracy of WH inventory and verified stock through quarterly Physical Verifications. Ensured Variances were properly justified by WH Manager.
• Effectively managed non-moving inventory by transferring it to a centralized location, enabling utilization by other states.
• Maintained meticulous adherence to GST policies, eliminating risks of ITC loss for the organization.
• Evaluated different project parameters with Manager, implementing necessary directions.
• Conducted regular reviews with Project Managers, functional managers, and teams to track progress on various parameters.

Designated as Operations Manager and was supervising the core accounting functions for our client Michelin Tyres a Tyre Manufacturing Company, India Region with includes P2P, R2R and Reconciliation and P2P for other regions.

• Purchase to Pay (P2P): Monitoring daily invoice flow and ensuring allocation of invoices for processing. Daily monitoring of Queue ageing and ensure all invoices are processed as per the TAT, analysing deviations and take corrective steps. Examine the Data Entry Verification for Quality of production and ensure compliance. Ensure quality greater than 99%.
• Monitoring weekly payment run and verifying the observations in Disbursement Audit and report to Client and get approval or necessary corrections. Ensure all invoice processed and due for payment are included in the payment batch.
• Records To Report (R2R) :
• Engaged in the supervision of Daily, Weekly, and Monthly checklists.
• Achieved Consistency and Accuracy in Month End Reporting
• Provided data-driven insights through detailed analysis
• Reviewed and resolved discrepancies in bank transactions through regular reconciliation processes
• Prepared and maintained balance sheet schedules.
• AP TB Vs GL Reconciliation – Review
• Advances Review
• Provision Analysis

Weekly governance discussion with client on various performance indicators, discuss on various parameters and take feedback on quality and further improvement if any. SLA Calculation on various activities and report the achievement on monthly basis.

Encourage team to implement ideas through quality projects and monitor the same.

Managed Finance Operations in the states of Tamil Nadu and Kerala

• Analyzed circle P&L for variances in comparison to AOP and previous month, ensuring proper justification.
• Schedules and Audits – Providing monthly schedules P&L and Balance Sheet and coordinating with auditors for smooth closing.
• Cash management and BRS – Various modes and types of collection monitoring, daily tracking with system reports and bank credit. Monthly BRS and ensure no exposure and close monitoring. Implement controls and surprise checks at various collection points.
• Vendor payments – PO and Non PO payments as per policy and processing payments as per credit terms. Periodic SOA distribution and collection of NDC.
• Channel Accounting – Commission, claw back working, accounting and processing payments, monthly statements, reconciliation and NDC tracking. Ensuring SLA
• Responsible for ensuring Accounting Hygiene, Audit Coordination, Financial Controls, Cash Management System, Statutory& Compliance

Control Areas

• Oversaw the approval of Purchase requisitions and ensured effective management of procurement contracts.
• Implemented robust systems for fraud monitoring and reporting.
• Monitored CWIP/GR IR/Open PO/Open SO, Capital advances, Stock in transit, and inventory with third party for issue resolution.
• Planned and ensured periodic physical verification of assets/inventory
• Conducted regular TB reviews on schedule to ensure accuracy.
• Reviewed and analyzed internal/statutory audit schedules, ensuring compliance with regulations and identifying areas for improvement.
• Ensured compliance to corporate policies and procedures
• Ensured compliance with statutory, regulatory, legal, and tax requirements.
• Collection of TDS certificates, C Forms , F Forms and review monthly report
• Ensured that the monthly BRS and Cash In Hand were reviewed, keeping the ageing below 15 days.
• Reviewed Vendor/Distributor balance ageing and developed action plans.
• Contributed to the budget planning process.

• Sales & Distribution
• Order Processing : Releasing of the orders for shipment after stock analysis/production forecast.
• Controlling Collections:
• Monitoring sales collection on daily basis
• Closely monitoring the DDs in transit.
• Verification of Market Discounts:
• Sales schemes verification on monthly basis
• Market visit for audit
• Warehouse Sales Accounting (two warehouse in Kerala)
• Reconciliation of AR and Glass dues with distributors.
• Sales Tax :
• Consolidating and filing Monthly and Annual returns of Sales Tax.
• Representing the organization for Sales Tax Assessment.
• Liasoning with sales tax department.
• Treasury:
• Banking operations,
• Preparing bank reconciliation statements
• Monitoring the collection and disbursement fund.
• SAP Accounting.
• Income Tax :
• TDS return filing,

Preparation and submission of Annual Return

A automobile parts manufacturing company engaged in producing blow molding and injection molding parts for Ford, Toyota & Hyundai.

• Treasury
• Monitoring and collection of fund.
• Collaborated with banking partners.
• Import & Export: Handling Import Accounts
• Drove successful coordination efforts with clearing agents for optimal outcomes
• Payments to foreign parties through LC or through direct remittance.
• Sales Tax
• Managed communication and coordination with sales tax department
• Filing monthly return & annual returns
• Sales Tax Assessment
• Finalization of Accounts books and providing the details for tax audit.
• TDS filing monthly and annual return.