Bindi Jobanputra
Mumbai
Summary
As an Executive Assistant cum Administration Officer, I am recognized for my high productivity and efficient task completion. Specializing in calendar management, travel arrangements, and report preparation, I excel in communication, time management, and problem-solving skills. My ability to ensure seamless support to executive-level staff is underscored by a track record of optimizing schedules, facilitating travel logistics, and delivering comprehensive reports with precision.
Overview
20
20
years of professional experience
Work History
Executive Assistant
MX Player
Mumbai
03.2018 - Current
- Scheduling and overseeing executive calendars to ensure efficient appointment management
- Arranging travel logistics and accommodation for senior staff and team members, both domestically and internationally
- Coordinating and executing internal and external events, handling all details meticulously
- Facilitating foreign exchange needs for international trips through collaboration with vendors
- Working with the Finance department to process and settle vendor payments accurately and promptly
- Ordering and maintaining team stationery and equipment to meet operational needs without interruption
- Liaising with various departments and external contacts to ensure smooth communication and coordination
- Handling sensitive and confidential information with the utmost discretion and integrity.
Executive Assistant
Edelweiss Tokio Life Insurance
Mumbai
03.2015 - 10.2017
- Calendar Management
- Arranged travel and accommodation for seniors as well as team members
- Arranged in-house and external events
- Coordination with vendors for forex arrangements for international travel
- Co-coordinated with Finance department to process and settle vendor payments
- Addressed vendor issues and updating contracts periodically
- Ordered and maintained stationery and equipment of team
- Liaised with staff in other departments and with external contacts
- Liaised with colleagues and external contacts to book travel and accommodation
- Recruited, trained and supervised junior staff and delegating work as required
- Used a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records and databases.
Assistant Manager-Administration
Unison Insurance Broking
Mumbai
06.2014 - 12.2014
- Single point of contact for ISO related queries for Mumbai branch
- Kept Track of Marketing activity of sales Team and preparing reports on Daily, Weekly and Monthly basis
- Monitored internal system (MATS) for updating Marketing Activity
- Prepared Claim MIS of branch on Monthly basis
- Consolidation of claim MIS - PAN India
- Regular track of Renewals
- Collection of Pending polices
- Regular Check on visit registers of customer service team
- Monitored Master file
- Verified monthly re imbursement's of sales team and servicing team.
Assistant Manager-Administration
Motion Makers
Mumbai
01.2013 - 05.2014
- To oversee day to day facilities operations
- Prepared and updated reports related to daily expenditure on facility maintenance and up gradation
- Collected and submitted KYC document for facilities department at the time of joining and account opening
- Intimation to operation and higher management team about any maintenance related activity to be performed at the facility
- Maintained various checklists pertaining to facilities department and personally audited the facility to check on work performed by the house keeping and security staff
- Conducted training for House Keeping team and maintain a training calendar
- Maintained records of licenses and contracts and ensure timely renewals
- (Vendor management) Sourced vendors related to House Keeping and other facilities areas
- Monitored IN and OUT time of employee
- Submitted attendance report to HR for salary processing for employees and other support staff members
- Handled various employee related requests from HR and Operations (Creating Bio matrix ID, Access cards, etc.) Handled PR profile: Sending emails to producers and directors across the world to generate revenue for the company.
Assistant Manager - Advisor Licensing
Reliance Life Insurance Company Private Limited
Mumbai
02.2007 - 12.2012
- SPOC to CDA of Sales Training Managers
- Handled Master Trainers for payouts and appointments
- Coordinated with company trainers across nation regarding issues related to training of the advisors on monthly basis and updating same to the internal higher management
- Analyzed data of IC-33 examination of all the candidates appeared / registered and passed on weekly, monthly and quarterly Basis
- Maintained license records and published reports across functions and all branches
- Uploaded results of all candidates online and on internal dashboard of the organization
- Resolved queries related to License and results of advisors
- Downloaded results from IRDA website and prepared MIS and sharing with higher management and branches across the nation
- Coordinated with internal IT team for updating and up gradation of data on internal system
- Managed current vendors and their contract documents and communicated with vendors on a time-to-time basis
- Coordinated with finance department for settlement of vendor bills
- Coordinated with Legal department for upgrading and updating Vendor contracts
- Resolved branch queries on daily basis and replied in a timely manner through mails and CRM
- Communicated with NSE-IT in case of any issues related to results
- Updated departments monthly stationary requirement in SAP ERP system.
Financial Consultant
Kotak Mahindra Bank
Mumbai
06.2004 - 01.2007
- Opened new Current Accounts and Savings Accounts (CASA)
- Kept track of newly opened accounts and existing accounts
- Did cross-selling of various insurance policies and housing loans to existing customers
- Handled inbound calls related to queries for new account opening and documentation.
Skills
- Calendar Management
- Travel Coordination
- Event Planning
- Vendor Management
- Resource Management
- Office Software
- Staff Management
- Scheduling
- Office Management
- Administrative Support
- Travel administration
- Meeting planning
- Executive Support
- Proper phone etiquette
Educationcredentials
- Bachelor of Commerce, 03/2004, First Class, University of Mumbai, Mumbai, India
- Professional Training and Certification, Completed, Insurance Regulatory and Development Authority (IC-33) Certificate 100.00%
Languages
Gujarati
First Language
English
Upper Intermediate (B2)
B2
Hindi
Upper Intermediate (B2)
B2
Marathi
Elementary (A2)
A2
Timeline
Executive Assistant
MX Player
03.2018 - Current
Executive Assistant
Edelweiss Tokio Life Insurance
03.2015 - 10.2017
Assistant Manager-Administration
Unison Insurance Broking
06.2014 - 12.2014
Assistant Manager-Administration
Motion Makers
01.2013 - 05.2014
Assistant Manager - Advisor Licensing
Reliance Life Insurance Company Private Limited
02.2007 - 12.2012
Financial Consultant
Kotak Mahindra Bank
06.2004 - 01.2007
Similar Profiles
Ayesha SarinAyesha Sarin
CRM Executive at MX PlayerCRM Executive at MX Player
Naiel D'Cunha ShenoyNaiel D'Cunha Shenoy
Marketing Manager - Brand, Title and Social at Amazon MX PlayerMarketing Manager - Brand, Title and Social at Amazon MX Player
Ella RuffElla Ruff
Student Athlete Coach at Player 2 PlayerStudent Athlete Coach at Player 2 Player
Aditya ApteAditya Apte
Product Manager at ProgIST Solutions LtdProduct Manager at ProgIST Solutions Ltd
Tamanna AgarwalTamanna Agarwal
Consultant Specialist at HSBCConsultant Specialist at HSBC