Bindushree Kumar
Executive Assistant
Bengaluru
Summary
Enthusiastic & eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of task and completing it within the given target time. Motivated to learn and have strong desire to grow professionally.
Overview
10
10
years of professional experience
3
3
Languages
Work History
Executive Assistant
Price Waterhouse & Co LLP
05.2024 - Current
- Coordinate internal and external meetings, off-sites, and leadership events.
- Manage complex calendars, meeting schedules, and travel arrangements across multiple time zones.
- Making travel arrangements, including booking flights, trains and hotels and booking cars directly with our providers for airport and local transfers. Ensuring everything is booked ans per the itenarary and all travel details are added to the professional’s calendar.
- Assisting Partners with both domestic and international travel and calendar Management. Which inc
- Expenses management till reimbursement through oracle software.
- Guest management - Arrange Food, accommodation and logistics. Prepare covering letter for overseas customers to obtain business visa.
- Project management - preparation of engagement letter and project code creation for client team.
- Time sheet updation on weekly basis.
- Employee engagement activity like birthday celebration and organising team outing
- ICAI Membership management- Taking care of annual payments, CPE hour booking and timely updation of the information related to members.
Executive Assistant
Jana Small Finance Bank
12.2021 - 05.2024
- Calendar management of CHRO, CCO, Head of MSE & Senior Legal Advisor
- Act as the point of contact among executives, employees, clients and other external partners
- Organize and update the Scheduling Meetings, Events, Audio calls and Video Calls with internal & external teams across multiple locations for CHRO, CCO Head MSE and their team
- Travel Management
- Creating Online Travel Requests for Ticket / Hotel / Cabs
- Following up with Travel desk for Hotel confirmation & chauffeur details for Head RFS and offer travel support to RFS Team
- Preparing expense reports for Travel / Mobile / Credit Card and submitting it to Finance Dept
- To settle the bills
- Administration of CHRO, Head MSE & CCO’s office + Team
- Keeping office supplies organized and well stocked by timely procurement
- Offered assistance, collaboration and clerical support to external auditors thought the entire audit process also liaising with RBI officials for appointments & Scheduling for CCO & MD
- IT related Activities and Follow ups – DLP Alerts managed and closed the alerts as and when raised
- Vendor Management – HR related
- Invoice processing - coordinate and collect invoice from vendor and ensure payment release on time
- Contract Creation and renewals – Keep track agreement validity and renew it on time
- JSFB off role Consultants
- End to end Management and renewals of contract on a monthly basis including payment release
- Handle confidential documents ensuring they remain secure.
Executive Assistant
The Printers Mysore Pvt Ltd
02.2020 - 12.2021
- Maintain JMD’s agenda and assist in planning appointments, board meetings, conferences etc
- Calendar and Travel Management
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for JMD and his Family
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned.
Executive Assistant
Titan Company Ltd
04.2019 - 02.2020
- Organized and updated schedules for CFO, VP and GMs
- Calendar and Travel Management
- Responded to emails bankers and investors
- Managed external contacts for CFO and kept track of periodic communication needed for priority contacts
- Offered assistance, collaboration and clerical support to auditors throughout entire review process
- Organized and coordinated for monthly meetings involving up to 80 attendees
- Planned and executed Knowledge sharing sessions by CFO
- Kept physical files and digitized records organized
- Induction Plan for New Joiners
- Arrange for Pan India store visit and factory visit for Investors and bankers.
Executive Assistant and Division Co-ordinator
Toyota Kirloskar Motor Pvt Ltd
02.2016 - 02.2019
- Maintained daily appointment calendars for Vice President & Management
- Coordinator
- Managed VP's & MC's complex and frequently changing travel arrangements and coordinated pre-planning of trips
- Coordinated domestic and international travel arrangements, including booking airfare, Visa, Insurance, Currency, Hotel and ground transportation
- Preparation of Organization chart and Escalation matrix
- Interviewed Event Organizers to understand event scopes of work establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions
- Handled logistics, catering, agendas and travel arrangement for meeting and event planning for ASIA Technical Meet (Global Level) & Dealer Technical Meet (National Level) and dealer training
- Supplier and Vendor Payment coordination
- Procurement of Tools and Equipment (Domestic & international)
- Promoted team productivity by keeping office supplies organized and well-stocked by timely procurement
- Documented meeting minutes and distributed to staff to facilitate follow-up and permanent record
- Nominating Team members for the HR training
- Annual budget Projection and Monitored by creating periodic reports comparing budgeted costs to actual costs
- Employee Engagement activities like birthday celebration, team outing
- Interdepartmental 4s competition and festival celebrations
- Coordinate with HR team for new joiner kit procurement
- Special Activity: Processing of Vehicle warranty claim & timely Submission of claims to TMAP Singapore & TMC, Japan
- Error rate calculation and submission lead time analysis
- Claim Quality improvement by giving training on Claim processing SOPs
- Procurement of warranty parts tag & booklets
- And supplier settlement
- Dispatching of Warranty parts tag and Vehicle warranty Booklets to dealers.
Education
BBM - Finance
Jain Institute of Business Management
Jakkasandra, Kanakapura, Karnataka05.2015
Skills
Office administration
Interests
Cooking, Traveling, Gardening
Timeline
Executive Assistant
Price Waterhouse & Co LLP
05.2024 - Current
Executive Assistant
Jana Small Finance Bank
12.2021 - 05.2024
Executive Assistant
The Printers Mysore Pvt Ltd
02.2020 - 12.2021
Executive Assistant
Titan Company Ltd
04.2019 - 02.2020
Executive Assistant and Division Co-ordinator
Toyota Kirloskar Motor Pvt Ltd
02.2016 - 02.2019
BBM - Finance
Jain Institute of Business Management