Biswajit Dey

• • Lead the procurement & sourcing for all categories of spending for parent company Sorting Hat Technologies Pvt. Ltd. and its sister concerns Sorting Hat Solutions Pvt. Ltd., PrepLadder Pvt. Ltd., Graphy, Relevel, Code Chef, Incounse Pvt. Ltd.
  • Reporting directly to VP / Director Admin.
  • Handling PAN India Procurement Admin & Logistics team with 18 HC.
  • Managing PAN India Procurement & Sourcing of all categories covering IT, Non-IT, Learner Kits (Books & merchandise), Projects – civil and interiors including furniture & fixtures, lighting, generators, branding, Retail marketing, Gifting & Merchandise requirements, Facilities – Engineering & Soft Services, Administration, Leasing & Rentals, Logistics, Warehousing & Service Contracts.
  • Oracle Fusion SCM application – participated in implementation, UAT, Go-Live and day to day use of the SCM module. Handling complete end to end procurement for all Unacademy Experience Stores and Offline Centers that have come up since last 2.5 year including the upcoming ones.
  • Defining & implementing sourcing strategy to achieve strategic goals.
  • Managing RFXs and contracts.
  • Negotiation with suppliers on price, payment, quality, mode of delivery/shipping, delivery time, T&Cs.
  • Managing day to day office administration for all Offline Centers operational till date covering manpower, stationery & office supplies to ensure smooth operations.
  • Managing the inventories of all Printed Kits, Gift Items & Merchandise stored at the 15 warehouses across India.
  • Managing logistics arrangements to & from the warehouses to desired Centers/Offices.
  • Expediting the orders as per the urgency of requirement and ensuring timely delivery of goods/services by suppliers.
  • Drive cost saving programs at both PAN India and regional level.
  • Ensuring all spend is covered by signed contracts.
  • Strengthening business relationships with Internal stakeholders and suppliers.
  • Accountable for sourcing, selection, and onboarding of new vendors.
  • Maintaining and coordinating with other Services (Legal, Finance etc.) to ensure obtaining their inputs and guidance in their areas of expertise pertaining to Procurement’s scope of responsibilities.
  Achievements
  • Proactively optimized procurement workflows, reducing execution time and enhancing operational efficiency across IT and Non-IT categories.
  • Achieved cost savings by reductions of approx. 18-25% across all Capex (HVAC. F&F, Electrical) effectively reducing overall Cost per SqFt for all new centers w.e.f. Mid 2024 onwards.

• Procurement & Sourcing for Noida & Bangalore Adobe India premises (4 towers / 11 Mn sq.ft).
• Reporting directly to Key Account Director.
• Leading the Procurement & Sourcing of all IFMS related activities covering Engineering, Soft Services, Administrative & Services Contracts. The categories of requirement cover all Engineering Capex & Opex items, Transport Services, Building R&M, Interiors, Housekeeping Equipment & Consumables, Office Stationery & All AMCs, SLAs, Service Contracts.
• Managing the transition of all Transport Contracts from Adobe to C&W.
• Responsible for organizing and maintaining a central facility for the purchase of all goods, services, and contracts on a best price / best quality basis. Also ensuring the smooth supply of material, consumables, and equipment to the company.
• Controlling the purchase and supply of all procured items & services.
• Negotiating price and terms of products with suppliers.
• Managing, developing & improving the purchasing team.
• Benchmarking performance of the Purchasing function.
• Establishing terms, pricing, quality requirements, delivery, and contracts.
• Conducting Supplier Business Reviews for all critical & large contracts.
• Adhering to all company policies with regard to procurement policies of both Client & C&W and accounting procedures.
• Reviewing all contracts/agreements to achieve ‘best price/best quality’ purchasing.
• Preparing & processing requisitions, purchase orders & invoices for purchases.
• Giving sourcing input to colleagues to aid business planning & management.
• Making recommendations & advising senior management on all purchasing issues.
• Managing vendor relationships and building effective supply chain partnerships.
• Work collaboratively and manage relationships with all stakeholders.
• Vendor management – Onboarding, due diligence, assessment, and ongoing relationship.
• Able to multi-task and respond quickly and effectively to the challenges faced in a fast-paced environment, work well under pressure, able to plan and prioritize workload.
• Strong liaising, project management, co-ordination, planning and facilitating skills.
• Flexible to adapt to work time needs as required by stakeholders.
• Spend MIS, tracking budget against actual spend and other ad hoc reports as required.
Achievements
• Effectively executed 140+ long terms legal contracts covering AMCs / ARCs with inbuilt SLAs for all managed services across Adobe sites. Also executed transitional contracts for Transport services from Adobe.
• Achieved cost savings by reductions of approx. 15-20% YoY across all Capex & Opex spends.

• Reporting directly to AGM-Corporate Planning & Business Management.
• Responsible for Purchases, Administration & Services Contracts for all the department/project (billable/non-billable) requirements. The requirements range from IT CAPEX & OPEX requirements, Office & IT Infrastructure requirements and Facilities Management requirements & Contracts.
• Procurement of IT assets such as high-end Blade Servers & components, Storage systems & components, Networking equipment such as L2/L3 switches, routers, Wi-Fi equipment, Server Racks & components, laptops & desktops in bulk, Software, Cloud computing services on lease plans, VC equipment & services, AMC for all IT Assets. Managed the end-to- end purchases in setting up two separate office facilities as a part of expansion covering all aspects of IT infrastructure setup from scratch such as PAC, Air Purifiers, LAN cabling, Fiber connectivity, managed Wi-Fi setup, Telecom lease line services etc. under the STPI regulations. Import of equipment under STPI regulations.
• Responsible for preparation of RFx/BOQ/BOM, vendor/contractor short listing/development/management, negotiations, cost benefit analysis, cost control & optimization, follow up schedules, logistics including purchases of Civil& interior requirements such as Electrical equipment, Air Conditioning equipment/PAC, Office Furniture & fixtures, UPS, EPABX systems, Electrical panels, D.G. Sets, Stationery, Pantry & Housekeeping supplies, and other items.
• General administration & supervision of Contracts related to IT Facility Management Services, Office Infrastructure Equipment’ services contracts.
• Responsible for management of AMCs, SLAs for all facility.
• All activities being executed through SAP Ecc6.0 – MM module.
Achievements
• Reduced purchases execution TAT through streamlined processes, strengthened internal control processes.
• Achieved cost savings by reductions of approx. 15-25% across all products & services procured against previous years expenditures.

• Reporting directly to CFO.
• SPOC for Purchases & Services Contracts for all the HO and Branch requirements. The requirements range from IT CAPEX & OPEX requirements, merchandising requirements for Marketing & Operations departments and contracts relating to Admin & Facilities dept. and HR Departments.
• Procurement of IT assets such as Blade Servers & components, Storage systems & components, Networking equipment such as L2/L3 switches, routers, Server Racks & components, License purchase and renewals, Software, Cloud services (VMware), Finalization of IT managed services vendor and contract, AMC for all IT Assets.
• Procurement of Marketing departments requirements of gifts, merchandise & printed paper products (dangler, posters etc).
• General administration & supervision of Contracts related to IT Facility Management Services, Office Infrastructure Equipment’ services contracts.
• Working knowledge of SAP v6.0 – MM module.
Achievements
• Streamlined operational inefficiencies, strengthened internal control processes to reduce vulnerabilities & high risk.

• Reporting directly to Project Manager – Infrastructure (Independent Consultant & Architect) for all projects related issues. Also reporting directly to Sr. Manager – Administration for administrative & other purchases and Sr. Manager-Facilities for facilities & engineering related requirements.
• SPOC for Purchases & Contracts.
• Responsible for preparation of Tender documents/BOQ/BOM, vendor/contractor short listing/development/management, negotiations, cost–benefit analysis, cost control & optimization, follow – up schedules, logistics including purchases of Civil construction project related materials such as Steel, Electrical equipment, Air Conditioning equipment/plants, Water treatment equipment/plant, Furniture & fixtures etc., UPS, EPABX systems, Transformer, Electrical panels/PLC, D.G. Sets, Stationery, Pantry & Housekeeping supplies and other items.
• General administration & supervision of Contracts related to Facility Management Services, Security Services and Equipment.
• Managed day to day administrative operations of buildings.
• Catering to procurement & contracts requirements of Mumbai & Chennai branches.
• Preparation of Dashboards, MIS/weekly progress reports, periodic MIS reports/statements and schedules including Budget Tracking, Spend Analysis.
• Responsible for management of AMC’s, SLA’s for all office facility.
Achievements
• Developed and successfully implemented Purchase Policy & Procedures and adherence to the same.
• Achieved cost reduction targets given by management for the current FY and also exceeded targets for all AMC/SLA, routines purchase.
• Savings to the tune of Rs.25 lacs made for all transactions executed since joining the company.

• Responsible for the Materials Mgmt. & Logistics including Sales Order fulfilment function of the organization covering its 8 branch offices spread across India and H.O. Store.
• Planning, administration, coordination & supervision over the purchase order processing, customer order processing, material control, procurement and distribution activities
• Accountable for meeting customer orders by designing, implementing/monitoring effective procurement schedules along with finalizing the PO for re-ordering of materials, Import, Export, Re-export for repairs.
• Planning for/and supply of the various items/material as per the demand by the branch offices, inventory management at branches/HO store.
• Review, checking & verifying Warranty/Guarantee claims; monitoring stock movements, tagging & marking of each item, monitoring re-order level, generating weekly/monthly reports serving purposes of senior management & marketing team, stock reports & general MIS reports.

• Responsible for the purchasing function including vendor/contractor short listing/development/management, negotiations, cost–benefit analysis, cost control & optimization, follow – up schedules, logistics to/from the site offices including purchases of Computers & IT supplies & spares, Toll Equipment supplies & spares, Highway Construction & repair materials, other Hardware & Software requirements, EPABX systems & mobile phones, Vehicles, Electric Sub-stations, D.G. Sets, Toll tickets, Uniforms, Road Safety Items & Vests, Office Printing & Stationery, Pantry & Housekeeping supplies among others
• Planning, administration and supervision over the material control, procurement and distribution activities for the National Highway projects
• Interaction with suppliers/contractors for negotiating and finalizing of rates for the various AMCs, SLAs
• Maintenance/reconciliation of supplier accounts, generation of various MIS
• Import/customs clearance of shipment, planning/coordinating with CHA to reduce demurrage charges, Warehousing arrangements, negotiation with CHA/clearing/forwarding/warehousing for best rates
• Overall office administration including performance evaluation, to create/renew various AMC, SLA, contracts/agreements such as Housekeeping & Security Contract, AMC/SLA for IT Hardware/EPABX etc. Transport Agreement, liaising with MTNL/BSES/DJB
• Insurance claims processing, tie ups with petrol pumps/suppliers etc for longer credit periods, checking/verification/clearing of bills for payment, control over various overhead/expenses
• Budgeting for the various expenses/overheads, controlling/evaluating to be in line with budget/company policies, verification of all payments to vendors/suppliers and contractors
• Preparation of monthly MIS/reports/statements etc.