Chaitali Ingale
Pune
Summary
Organized and efficient Administrative Associate known for productivity and ability to complete tasks swiftly. Specialize in data management, scheduling coordination, and document preparation. Excel in communication, problem-solving, and time management, ensuring smooth office operations and support for team objectives.
Overview
7
7
years of professional experience
Work History
Administrative Associate
Cummins India
Pune
01.2024 - Current
- Developed and implemented procedures for tracking office inventory and ordering supplies.
- Executed administrative tasks assigned by higher management in a precise manner following established protocols.
- Developed presentations using Microsoft PowerPoint for various departments within the company.
- Created and maintained up-to-date records related to customer accounts or financial transactions.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Provided administrative support to the Office Manager and other staff members.
- Coordinated meeting logistics such as room reservations and catering services.
Executive Assistant to the Chairman
Clarion Technologies
Pune
10.2022 - 01.2024
- Acted as a liaison between the Chairman and internal departments to ensure smooth communication flow.
- Organized conference calls between international offices and facilitated video conferencing sessions when required.
- Organized and tracked progress of projects assigned by the Chairman.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Created agendas and took minutes during meetings; distributed notes in a timely manner afterwards.
- Responded to customer inquiries via email or telephone in a polite and professional manner.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
Executive Assistant to Associate Director
TresVista Analytics
Pune
10.2019 - 10.2022
- Responded promptly to inquiries from customers or clients regarding products or services offered by the company.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Facilitated communication between different departments within organization.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Managed all aspects of catering needs for special events hosted by the organization.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Coordinated communications between departments to ensure timely completion of projects.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
Admin Exectutive
Frankfinn Institute of AirHostess Training
Pune
12.2017 - 09.2019
- Processed transactions using a point-of-sale system.
- Provided accurate information about products, prices and services.
- Assisted customers with product selection, sizing and styling.
- Demonstrated product features and benefits for customers' needs.
- Developed training materials and documents such as manuals, handouts, exercises and facilitator guides.
- Ensured that all necessary equipment was available prior to a session commencing.
- Provided ongoing support to internal customers throughout the entire training process.
- Maintained accurate records of all trainings conducted.
- Supported onboarding of new employees by hosting orientation sessions.
Education
MBA - Marketing
Masters in Business Administration
Pune03-2019
Bachelor of Arts - History
YCMOU
Pune05-2017
High School Diploma -
MT College
Pune01-2014
Skills
- Meeting planning
- Confidentiality
- Project Management
- Document Management
- Records Management
- Report Preparation
- Travel Arrangements
- Maintaining records
- Verbal Communication
- Calendar Management
- Office procedures
- Relationship Building
- Scheduling appointments
- Customer Service
- Database Maintenance
Affiliations
- Health Champion at my BU in Cummins
- Have participated in different CR activities
- Participate in different fun activities in office
Languages
English, Hindi, Marathi
First Language
Accomplishments
- Star performer award
- Gift vouchers and emails as token of appreciation
Timeline
Administrative Associate
Cummins India
01.2024 - Current
Executive Assistant to the Chairman
Clarion Technologies
10.2022 - 01.2024
Executive Assistant to Associate Director
TresVista Analytics
10.2019 - 10.2022
Admin Exectutive
Frankfinn Institute of AirHostess Training
12.2017 - 09.2019
MBA - Marketing
Masters in Business Administration
Bachelor of Arts - History
YCMOU
High School Diploma -
MT College
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