Chaitali Rane
Mumbai
Summary
Job Objective: Working as a Lead Admin and Secretary to the CEO. Orderly and committed administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Overview
21
21
years of professional experience
Work History
Lead Admin and Secretary to the CEO
Hinduja Renewables Energy Pvt Ltd
Mumbai
05.2019 - Current
- Provided administrative support to the Office Manager and other staff members.
- Reviewed billing statements for accuracy prior to submitting them for payment processing.
- Developed an efficient document tracking system which allowed quick access to all necessary paperwork.
- Provided assistance with onboarding new employees by preparing orientation materials.
- Assisted with special projects or tasks related to departmental functions upon request.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
- Updated contact lists on a regular basis; created new contacts as needed.
- Reviewed invoices for accuracy before submitting them for payment processing.
- Prepared expense reports in accordance with company policies and procedures.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
- Organized and maintained filing systems for important documents.
- Coordinated meeting logistics such as room reservations and catering services.
- Ordered supplies as needed; tracked inventory levels and placed orders with vendors when necessary.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
- Assisted with accounts receivable and accounts payable functions.
Executive Assistant to the Chief Executive Officer
Euromax Capital Services Pvt Ltd & Fiduciary Euromax Capital Markets Pvt Ltd
Mumbai
01.2024 - 12.2024
- Arranged international travel itineraries for business trips taken by top executives.
- Ensured that confidential information was kept secure at all times according to corporate policies.
- Organized events hosted by the CEO, including planning logistics and coordinating catering services.
- Maintained an organized filing system for easy retrieval of documents when needed.
- Drafted official correspondence on behalf of the CEO in accordance with company policies.
- Reviewed contracts prior to signing on behalf of the company.
- Coordinated executive communications, including taking calls, responding to emails and interfacing with clients.
- Organized meetings and conference calls for the CEO and ensured all necessary materials were prepared in advance.
- Assisted the CEO with administrative tasks such as scheduling, travel arrangements and expense reports.
- Provided support to other executives within the organization as required.
- Coordinated meeting and work schedules for staff teams and executives.
- Managed and tracked expenses to meet company budget requirements.
- Managed daily invoices, reports and proposals.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Reliance Capital Asset Management
07.2024 - 03.2024
Executive Assistant
Fiduciary Euromax Capital Markets Pvt Ltd
Mumbai
04.2016 - 04.2019
- Facilitated communication between different departments within organization.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Maintained confidential records and files related to executive operations.
- Developed effective filing systems for easy retrieval of information when needed.
- Greeted visitors warmly upon arrival at the office premises.
- Managed all aspects of catering needs for special events hosted by the organization.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Created and maintained up-to-date records related to customer accounts or financial transactions.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
Executive Assistant and Travel Coordinator
Development Credit Bank
Mumbai
01.2012 - 03.2014
Administrative Assistant
Reliance Capital Asset Management
Mumbai
07.2007 - 08.2011
- Processed invoices for payment using accounting software applications.
- Compiled data from various sources into organized reports for review by the management team.
- Ensured compliance with company policies regarding safety regulations during travels.
- Processed employee reimbursements for approved expenses according to established procedures.
- Provided timely updates on changes in flight schedules or other related issues affecting travelers.
- Scheduled and coordinated domestic and international flights based on budget constraints.
- Coordinated flight bookings, ground transportation, accommodations, and visa applications for international travelers.
- Facilitated communication between different departments within the organization.
- Created and distributed detailed travel documents including tickets, hotel reservations, and car rental information.
Front Desk Receptionist
TCS -Tata Consultancy Services
Mumbai
07.2006 - 06.2007
- Prepared conference rooms prior to meetings by arranging furniture layout, setting up audio-visual equipment and ensuring refreshments are available if required.
- Maintained an organized reception area and ensured that all guests were attended to promptly.
- Responded to customer inquiries via phone, email, and in person.
- Handled sensitive information in a confidential manner.
- Greeted customers warmly and made them feel welcome.
- Tracked office supplies inventory levels, placed orders for replenishment as needed and monitored deliveries upon arrival.
- Answered incoming calls, directed them to appropriate personnel and took messages.
- Monitored visitor access control systems including issuing identification badges when necessary.
Front and Back Desk Receptionist
S.N. Associate (Recovery Agency of Citi Financial)
Mumbai
05.2004 - 12.2006
- Monitored visitor access into the building through use of security systems such as CCTV cameras.
- Provided exceptional customer service by responding to inquiries in a timely manner.
- Resolved customer complaints quickly and efficiently without escalating matters further.
- Greeted visitors warmly and made them feel welcome in the office.
- Maintained security by following procedures; monitoring logbook; issuing visitor badges.
- Organized travel arrangements for staff members when needed.
- Performed data entry tasks accurately within given timelines.
- Received shipments from vendors and verified contents against invoices.
- Ordered front office supplies and kept inventory of stock.
Education
B. Com -
Madurai Kamaraj University (Through Distance Education)
Skills
- Knowledge of Windows Operating System
- MS Office
- Internet
- Appointment Scheduling
- Office Administration
- Calendar Management
Extracurricularactivities
- Dancing
- Reading
- Listening to Music
Personal Information
- Date of Birth: 10/05/82
- Marital Status: Married
Languages
- English
- Hindi
- Marathi
Languages
English
First Language
Hindi
Intermediate (B1)
B1
Marathi
Upper Intermediate (B2)
B2
Affiliations
- Twice handled office shifting with the help of office boys.
- Travel arrangements and car booking handling for 100 plus staff
Timeline
Reliance Capital Asset Management
07.2024 - 03.2024
Executive Assistant to the Chief Executive Officer
Euromax Capital Services Pvt Ltd & Fiduciary Euromax Capital Markets Pvt Ltd
01.2024 - 12.2024
Lead Admin and Secretary to the CEO
Hinduja Renewables Energy Pvt Ltd
05.2019 - Current
Executive Assistant
Fiduciary Euromax Capital Markets Pvt Ltd
04.2016 - 04.2019
Executive Assistant and Travel Coordinator
Development Credit Bank
01.2012 - 03.2014
Administrative Assistant
Reliance Capital Asset Management
07.2007 - 08.2011
Front Desk Receptionist
TCS -Tata Consultancy Services
07.2006 - 06.2007
Front and Back Desk Receptionist
S.N. Associate (Recovery Agency of Citi Financial)
05.2004 - 12.2006
B. Com -
Madurai Kamaraj University (Through Distance Education)
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