Chamundeshwari Kamishetty

• Access & Facility Management: Issue and track access cards, manage floor operations, and oversee housekeeping and security staff.
• Front Office & Reception: Supervise reception activities and ensure smooth visitor handling.
• Building Maintenance: Coordinate repairs and upkeep of office infrastructure.
• Courier & Mail Handling: Manage incoming and outgoing parcels and courier services.
• IT Asset Management: Handle procurement of laptops, monitors, mice, and other IT equipment.
• Software & Licensing: Manage software tools and licenses (e.g., ZOHO, Net X Controller).
• Office Supplies: Oversee procurement of office essentials and approve purchase requests.
• Vendor Management: Liaise with vendors, track performance, and prepare weekly projections for accounts.
• Client Services: Address client requirements and ensure timely service delivery.
• Client Relationship Management: Maintain strong communication and support for client needs.
• Interview & Onboarding Support: Coordinate interviews and assist with new hire onboarding.
• HR Coordination: Maintain records, registers, and support HR-related tasks.
• Employee Query Resolution: Handle employee concerns and provide solutions promptly.
• Travel & Ticketing: Manage business travel bookings and ticketing.
• Event Planning: Organize internal events within budget and manage logistics.
• Telecommunication: Oversee mobile plans and communication tools.
• Issue Resolution: Address operational queries and resolve problems efficiently.

· PROCUREMENT.

• Spearheaded the procurement of IT hardware, software, and services to support a team employees, ensuring timely and cost-effective acquisitions aligned with organizational needs.
• Negotiated and managed contracts with over vendors, resulting in an average cost savings of through strategic sourcing and vendor consolidation.
• Processed more than purchase orders monthly using [ERP system], maintaining full compliance with internal procurement policies and audit requirements.
• Ensured adherence to software licensing agreements and regulatory standards, minimizing compliance risks.
• Collaborated cross-functionally with IT, Finance, and Legal departments to align procurement strategies with business objectives and operational budgets.
• Oversaw end-to-end vendor lifecycle management, including onboarding, performance evaluation, and relationship development.
• Coordinated the procurement and deployment of laptops, peripherals, and enterprise software tools, supporting seamless IT operations.
• Maintained accurate inventory records and implemented proactive replenishment strategies to avoid stockouts and operational delays.
• Supported internal and external audits by preparing detailed procurement documentation and ensuring data accuracy.

• Administrative & Facility Management
• Oversaw front office operations, reception management, and visitor support.
• Managed building maintenance, repairs, and vendor coordination for hospitality, housekeeping, and security services.
• Handled procurement and inventory of office supplies, courier/mailroom operations, and print/proof services.
• IT & Systems Coordination
• Coordinated IT setups, internal tech support, and system access provisioning.
• Managed access control systems, biometric devices, and login credential issuance.
• Liaised with system administrators for troubleshooting and user management.
• HR & Onboarding Support
• Facilitated interview scheduling, new hire onboarding, and ID card issuance.
• Maintained HRMS for attendance, shift planning, and holiday updates.
• Administered group insurance (additions/deletions) and resolved employee queries.
• Travel & Expense Management
• Arranged business travel, hotel bookings, and ensured compliance with approved travel channels.
• Processed travel reimbursements, mobile/conveyance claims, and petrol usage verification.
• Corporate Services & Events
• Managed business cards, letterheads, certifications, and legal rental agreements.
• Organized internal events, scheduled meetings, and coordinated hospitality logistics.
• Asset & Vendor Management
• Monitored office assets and coordinated Amazon Business procurement.
• Maintained records, registers, and ensured timely vendor payments.

• Managed phone system to answer, screen, and forward calls.
• Provided excellent customer service by resolving issues and scheduling appointments.
• Organized payments and recorded receipts for services.
• Handled incoming and outgoing calls, escalating to the concerned department.
• Maintained mail, courier, purchase entry register, document scanning, and staff attendance.
• Scheduled appointments for directors with associates.
• Managed billing and payments. Assistant to Accounts Department.
• Entered and logged received invoices.
• Booked invoices in company software.
• Verified cash voucher receipts.
• Prepared monthly administration and office expenses accruals.
• Monitored inventory of stationery, equipment, and office pantry supplies. Managed over 20 vendor relationships, ensuring timely delivery and cost-effective procurement of office supplies and services.
  Processed an average of 20+ purchase orders per month, maintaining 100% compliance with company procurement policies.
  Reduced office supply costs by 15% annually through strategic vendor negotiations and bulk purchasing.
• Maintained electronic and paper filing systems for easy retrieval of information.