Chanchal Tyagi

• Billing Team Management:

· Oversee the billing team to ensure timely billing and invoice submission to customers.

· Provide training and support to enhance team efficiency.

· Creation the LPS on calculate Late Payment Surcharge (LPS) for customers who delay payments.

· Create and issue debit and credit notes as required.

· Ensure compliance with accounting policies for adjustments.

· Work closely with the site team to collect generation provisional JMR data and actual JMR data timely.

• Revenue Reconciliation:

· Perform revenue reconciliation at both SPV (Solar Power Plant) and invoice levels.

· Engage with customers regarding billing and payment queries.

· Maintain proactive communication to ensure timely payments.

· Regularly reconcile sales reports to ensure data accuracy.

· Prepare and analyze aging reports to monitor outstanding receivables.

• Month-End Activities:

· Manage all tasks related to month-end closing, ensuring all revenue entries are complete.

· Verify that all invoices are posted and reconciled before the month-end close.

· Review provisions related to accounts receivable and send them for upload in NAV.

• Customer Query Resolution:

· Act as part of the CRM team to resolve customer queries related to plant operations and billing.

· Ensure customer satisfaction by providing timely and accurate information.

• Accounts Receivable (AR) Responsibilities:

· Invoice Preparation: Create and issue customer invoices in SAP.

· Sales Reconciliation: Ensure sales reports are accurate and reconciled.

· Revenue Posting: Post revenue entries into the SAP system.

· Interest Calculation: Calculate interest for customers with delayed payments.

· Customer Coordination: Communicate with customers regarding payment statuses.

· Month-End Activities: Manage all tasks related to month-end closing.

· Provisions Management: Prepare and upload necessary provisions in SAP.

· AR Aging Reports: Prepare aging reports to track receivables.

· Debit and Credit Notes: Create notes as required for adjustments.

· TCS Debit Notes: Generate Tax Collected at Source (TCS) debit notes

• Accounts Payable (AP) Responsibilities:

· MIS and Dashboard Reports: Prepare daily reports and dashboards for AP processes

· Income GL Reconciliation: Reconcile income general ledger accounts monthly.

· Vendor Payments: Handle vendor and statutory payments on a monthly basis.

· Payment Reporting: Manage and present reports on payment statuses.

· GST Payments: Ensure timely processing of monthly GST payments.

· Payment Coordination: Liaise with payment teams and banks for follow-ups.

• Employee Travel Reimbursement Process:

· Process travel reimbursement claims from employees.

· Ensure compliance with company policies and timely disbursement.

• Accounts Receivable (AR) Responsibilities:

· Customer Creation in SAP: This process includes setting up new customer accounts in SAP, ensuring all necessary information (credit terms, payment methods, etc.) is accurately entered.

· Contact creation in sap for customer billing of multiples sites/plants.

· Invoicing: Involves generating invoices after order fulfillment, ensuring accuracy in pricing and terms.

· Sales Reporting: Involves tracking and analyzing sales data to provide insights on performance, trends, and forecasts.

· GL Reconciliation: This is the process of comparing the General Ledger accounts to ensure they match with supporting documentation, helping to identify discrepancies.

· Interest Calculations: Involves determining any interest due on outstanding invoices, ensuring compliance with company policies and regulations.

· Customer Coordination: Regular communication with customers to resolve issues, ensure satisfaction, and facilitate smooth transactions.