Chaya B R
Associate Document Specialist
Bangalore
Summary
Result-oriented Sales, Procurement & Supply Chain Professional with a solid foundation in B. Com (Accounting & Taxation) and over 3 years of cross-functional experience across Sales & purchasing workflows, commercial negotiation, and rigorous data compliance. Proven track record in formulating precise RFQ commercial quotations, eliminating inventory bottlenecks, and maintaining 100% data integrity in enterprise databases (SAP, Tally ERP). Adept at coordinating multi-stakeholder pipelines, reducing quote-to-order turnaround times, and managing vendor compliance within highly regulated corporate environments.
Overview
4
4
years of professional experience
Work History
Associate Document Specialist
Merck Life Science Private Limited
07.2025 - Current
- Document Review: Audited and validated critical document lifecycles to achieve 100% data accuracy and total regulatory compliance prior to corporate destruction schedules.
- Workflow Acceleration: Overhauled internal archival workflows and segregation processes, accelerating record retrieval speeds across multi-departmental corporate databases.
- Cross-Functional Alignment: Orchestrated data synchronization protocols with cross-functional internal teams, ensuring seamless, real-time updates to master digital tracking-controlled sheets.
- Reporting Accuracy: Maintained complex operational datasets using advanced Excel features, eliminating reporting redundancies and guaranteeing real-time operational transparency.
Admissions Counsellor
Ramaiah University of Applied Sciences
01.2024 - 07.2024
- Pipeline Management: Spearheaded high-volume enrolment pipelines by managing inbound/outbound consultative campaigns, successfully accelerating customer conversions.
- Data Centralization: Centralized operational data logs and communication records, optimizing the internal tracking process for incoming applications.
- Stakeholder Collaboration: Partnered directly with academic heads and backend administrative teams to architect a frictionless, compliant processing experience.
Inside Sales Executive
Pinnacle Infotech
08.2022 - 01.2024
- Process Optimization: Managed back-office sales pipelines and vendor relations, reducing average quote-to-order turnaround times.
- Purchasing Workflows: Formulated precise commercial quotations and executed end-to-end purchasing workflows while tracking complex, time-sensitive vendor deliveries.
- Supplier Negotiation: Negotiated and finalized commercial agreements with external suppliers and clients, successfully protecting profit margins and guaranteeing supply chain continuity.
Education
Bachelor of Commerce (B.Com.) - Accounting & Taxation
Bangalore Institute of Management Studies
Bangalore University01.2021
Pre-University Course (PUC) - Commerce & Computer Science
Basaveshwara Swamy Composite PU College
01.2018
Skills
Procurement & Sourcing: Purchase Order (PO) Processing, RFQ Management, Cost-Benefit Analysis, Commercial Quotations, Supplier Sourcing
Supply Chain & Logistics: Inventory Control, Weekly Stock Auditing, Delivery Tracking, Vendor Management, Bottleneck Mitigation
Data & Systems: SAP (Basic), Tally ERP, MS Excel (VLOOKUP, Pivot Tables), Document Lifecycle Management, Data Integrity Auditing
Soft Skills: Commercial Negotiation, Cross-Functional Collaboration, Stakeholder Engagement, SLA Compliance, Risk Mitigation
Timeline
Associate Document Specialist
Merck Life Science Private Limited
07.2025 - Current
Admissions Counsellor
Ramaiah University of Applied Sciences
01.2024 - 07.2024
Inside Sales Executive
Pinnacle Infotech
08.2022 - 01.2024
Bachelor of Commerce (B.Com.) - Accounting & Taxation
Bangalore Institute of Management Studies
Pre-University Course (PUC) - Commerce & Computer Science
Basaveshwara Swamy Composite PU College