Chetan Desai
Pune
Summary
Analytical and results driven Accounting Professional with 15 years of experience in a Account Payable. A dependable team player with a well-developed relationship within the organization.
Overview
15
15
years of professional experience
Work History
Accounts Payable Team Leader
Eaton Technologies Private Ltd
04.2021 - Current
- Generate monthly Accounts Payable reports for management
- Monthly One on One for each Team member
- Successfully done Reverse transition for sold business as per agreement
- Ensure team members are properly trained as per their development plan
- Vendor Payment approval on respective Bank Portal
- Gather information for internal and external audits
- Collaborates with manager to improve the a/p process.
- Currently Working on Apex Analytix Tool with 3rdParty Partner on getting recovering for old aged paid invoices which was having discrepancy. This recovery perform after vendor account reconciliation.
- Part of Blue Printing Session - Observing PTP Activity for New Transition
- Monthly Connect with Business on monthly performance for their region
- Part of UAT for System upgradation process.
Deputy Manager of Finance
Johnson Controls
10.2019 - 07.2021
- Having team size of 35 resource (Invoice Processing, Invoice resolution, reconciliation, and Vendor Query)
- Responsible for North America Region, whereas monthly Volume of Invoice processing is around 12,000 a month. Need to monitor the quality of invoice processing with 100% accuracy within a TAT.
- Vendor Account Reconciliation for Critical and Non-Critical supplier where team get statement more than 50-line items. TAT for completing the Reconciliation is 48hrs (Working hrs)
- Same with Resolution team – Where team chase with different team within Company and with Supplier to get the dispute invoice paid and we don’t have any pending aged items which impact the KPI (POT, SLA – Invoice processing)
- Random Quality check of Invoice Processing, Statement, Debit Balance and Action taken by Resolution are appropriate or not and escalation is followed or not for un-answered question for Business or Supplier.
- Weekly Call with Business as per Unit wise to share performance and support for business to old cases which is impacting to Credit Hold situation
- Monthly One on One with Team Member based on last month Performance.
- Working on AP Balancing report – Need to work with Supplier, and internal team to get the old Credit balance clearing which is impacting the AP KPI. Due to Credit Memo lying on Vendor account, may invoices are unpaid due to offset is not getting in placed on time.
- Connecting with Critical supplier on Weekly basis to give them update on their unpaid invoices Supplier and reconciliation statement.
- Preparing Weekly, Bi- Weekly and Monthly Decks for Management and Business, based on location of Business
- Monitoring the SLA – Invoice Processing, Email response to End User, Resolution email , Reconciliation Quality
- Appraisal Discussion with Team members and Team Leader on monthly basis
- Training Plan for Un-performance employee which is part of Performance Improvement Plan (HR Policy)
- Training Plan for New Employee and need to work on ERP Access and all others access.
- Working on improvement areas – Automation for getting supplier notified about their invoice processed and payment details in advance with due date. Also working on Reconciliation template automation to have the TAT reduce and can give savings to Company.
- Managing 20,000 Volume of email in a month with a daily action volume around 625+. Along with email, also getting a call with avg. volume 5000+ where call drop abound rate is 98-99%.
- Weekly call with Critical supplier on the payment status and issue for non-payment, or un-processed invoice or rejected payment
- -lso working with payment team for rejected payment due to multiple reason. To get it Fix, need to align with Supplier or Buyer to get it resolve and we can pay the supplier on next payment run.
- Providing Training to New Joiner whenever the board the Team along with their access to all ERP
Assistant Manager
Badve Engineering Ltd
12.2017 - 09.2019
- Worked with Invoice processing team of corporate office around 1.1 years and get to work in different area of P2P
- Working on IFC/Internal Audit for all plant: - Based on the Govt. requirement, company need to have IFC/Internal Audit on yearly basis. Based on requirement, I had been assign additional responsibility of doing Audit for areas such as PTP, OTC, Material, Stores. Same Audit report needs to get reviewed by company Director on weekly basis with the status of work completion and observation done during Audit in plant.
- Working on Purchase Raw Material Price Comparison: - In this comparison, all incoming purchase need to compare with different Vendor rates. If any purchase is done at higher rate, same need to notify to Plant Head to give the clarity on the material or consumable purchase with getting proper justification on it. Also Plant head need to get approval from Director for doing purchase at higher price.
- By implementing the same practice every month, had save 26 Lakhs for Group by doing Purchase Rate Analysis.
- Also need to monitor the Project details till their completion so that saving can be utilized in different project internal.
- Also supporting Group Head in making documentation for Loan which is taking from different source account from the market.
- Working on Inventory Analysis for 22 plant:- Need to work on monthly bases , were I need to share the analysis of Holding Inventory with Plant, if any excess inventory is lying at any plant, they need to have control on purchase and need to monitor that such excess purchase don’t get repetitive.
- Working on Non Moving Items for 22 plants and shared the details with plant for action so that cash flow get utilization:- All those items which are lying more than 90 days without any used.
- Working on RXIL Portal (Receivable Exchange India Ltd) was Vendor gets paid by Financier on behalf of our Company based on the Interest sharing ration. Through this portal, vendor’s get payment within 36 working hours after its get’s discounted based on the bid done by multiple Financiers.
- Preparing SOP for new Activities based on analysis take place
- Reconciliation of Vendor Statement with Due and Overdue Invoices in SAP Process. If any Missing invoices in SAP, then need to be in touch with Vendor Invoice copy
Assistant Manager
Infosys BPM
02.2010 - 12.2017
- Working on Transition Plan and coordinating Transition activities.
- BU Engagement – Active participation in BU Engagement activities and regular review calls.
- Preparing Monthly Dashboards e.g. Utilization, Operational Activities etc& Review the same with Client.
- BCP & Succession plan for F&A Team
- Appraisal & Monthly Feedback of the team
- Identifying the Training requirement of the team
- Actively working on organizational level Knowledge Development Transversal to enhance the Domain Expert knowledge by identifying relevant trainings.
- Continues Process Improvement across teams including F&A teams (Lean Project).
- Implemented Lean project to drive process re-engineering in Account Payable process.
- Responsible for Analysis of Aged document (unpaid documents)
- Preparing Ops and EMEA Region Deck on Monthly basis.
- Need to analysis on not met the KPI target (Payment on Time (Target 85%) and Good Invoice and Invoice Received (Target
- Started deploying the Lean concept on daily activity to remove the waste from normal way of working and unwanted steps get shared with client to support in stopping the un-harmonized way of working.
- Monitoring the reports which shows the double payment with all artifacts with action plan prepare to rectify the error to avoid in future
- Follow up with Oversees counterpart on Missing invoices which is generated through monthly Reconciliation of Invoices flow from scanning to SAP WF.
- Responsible for solving client resolve via email or call by applying effective response via action plan
- Responsible for KPMG Audit Checks for Pune center which is demand of client
- Training to New Joiner and get them ready with Process and System used on workplace.
- Responsible for Taking Weekly Process Knowledge Test for all User and based on performance training was given based on subject to the team member.
- Responsible for updating the Process Changes in Work Instruction and same to be get approved or sign off from client.
- Co-ordinate with the AP/AR staff accountant with all aspects of MEC (Month-End-Closing) activities ensuring the accuracy of each reported transaction
- Successfully implemented the Optimized Character Recognition (OCR) for all regions of European Countries
- To undertake internal testing, and support to user acceptance testing (UAT), of changes and fault fixes to financial reports, coordinating the resolution of all issues arising.
- To give sing off after testing so those change system or reports will be available to client without any delay.
Account Head
Star Information Technology
07.2009 - 01.2010
- Handling daily Petty Cash flow
- Data entry of Purchase and Sales Invoices
- Preparing Monthly Sales and Purchase Report and need to match
- Working closure with Auditor with all required important information (Sales, Purchase Invoices, Expenses Bill)
- Doing Bank Account Reconciliation to have correct entries in Ledger Account.
- Involved in review of the Expense ledger and see the opportunity in terms on controlling expenses.
Education
PGDM (Finance - AICTE University) - Finance
Sinhgad City School
Pune, India06.2010
Commerce And Finance - Commerce And Finance
MMCC
Pune, India05.2008
Commerce - Accounting
HSC
Pune, India06.2005
SSC - School
Amravati University
Yavatmal, Maharashtra03.2003
Skills
- Expertise in Excel, MS PowerPoint, Power BI
- Windows 98, 2000, XP Professional, Vista, MS Office
- SAP R3 FI Module and FICO, S4 Hana
- Oracle 12, Lawson, MFG PRO
- Detail oriented, highly analytical
- Exceptional organizational and time management skills
- Excellent verbal and written communication skills
- Able to handle deadlines in a high volume, fast paced area
- Able to work independently while supporting a team environment
- Team Supervision
- Client Service
- Work Planning and Prioritization
- People Management
- Problem-Solving
- Team Leadership
- Strategic Planning
- Staff Training and Development
- Operations Management
- Customer Relationship Management (CRM)
Accomplishments
- Yellow Belt Project with saving of resource
- Completed Green Belt Project with resource saving
- Successfully completed the OCR Project
- Completed Onsite Transition for PTP Process
- Completed Reverse Transition for sold company
- Successfully saved money for company by identifying the material mis-match at plant level
- Managed maximum 60+ resource team
- Identified and Saved Millon's value for company through potential duplicate invoices
Timeline
Accounts Payable Team Leader
Eaton Technologies Private Ltd
04.2021 - Current
Deputy Manager of Finance
Johnson Controls
10.2019 - 07.2021
Assistant Manager
Badve Engineering Ltd
12.2017 - 09.2019
Assistant Manager
Infosys BPM
02.2010 - 12.2017
Account Head
Star Information Technology
07.2009 - 01.2010
PGDM (Finance - AICTE University) - Finance
Sinhgad City School
Commerce And Finance - Commerce And Finance
MMCC
Commerce - Accounting
HSC
SSC - School
Amravati University
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