CHETAN SHARMA
Export Documentation Clerk
Bhiwani,HR
Summary
Results-driven accounting professional with extensive experience in financial reporting, accounts payable/receivable, and trade documentation. Proven track record of achieving accuracy in financial data and ensuring compliance through effective management of import/export operations and advanced accounting systems. Highly organized administrative professional adept at delivering exceptional support in fast-paced environments, showcasing strong decision-making skills and the ability to efficiently manage multiple tasks. Committed to leveraging expertise to drive operational excellence and contribute to organizational success.
Overview
2
2
Languages
1
1
Certification
4
4
years of professional experience
Work History
Accounts and Administrative Assistant
Agarwal Electrical and Infrastructure Pvt. Ltd.
04.2025 - Current
- Administered complete accounts payable (AP) and accounts receivable (AR) functions, involving invoice processing, vendor payments, customer collections, and ledger reconciliations.
- Assembled financial statements, MIS reports, cash flow statements, and budget forecasts to optimize management decision-making.
- Coordinated office activities and procedures to enhance operational efficiency.
- Managed schedules and appointments for senior management, ensuring optimal time management.
- Developed and maintained filing systems, improving document retrieval speed and accuracy.
- Managed bank reconciliations, facilitated GST return submissions, and upheld TDS compliance, securing alignment with statutory and tax regulations.
- Implemented office supply inventory system, reducing waste and ensuring timely replenishment.
- Trained new administrative staff on company policies and software applications effectively.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Carried out detailed cost analysis and inventory valuation with landed cost calculation for imported goods, increasing pricing accuracy and profitability
- Managed meticulous bookkeeping using Tally ERP 9 and advanced Microsoft Excel, securing data integrity and audit readiness.
- Developed comprehensive internal controls and documentation strategies to fortify financial compliance and lower risk exposure.
- Streamlined audit preparation by supplying essential supporting schedules, reconciliations, and financial documentation to internal and external auditors.
- Ambitious with significant sense of ownership.
- Organized office operations to improve workflow efficiency and support execution of daily administrative tasks.
- Managed daily office operations, ensuring efficient workflow and adherence to company policies.
- Coordinated communication between departments to enhance collaboration and project alignment.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Export Documentation Clerk
Matter Investments (Pty) Ltd.
04.2022 - 11.2024
- Operated as an export documentation clerk, directing the financial aspects of import/export procedures involving foreign currency transactions, LC documentation, invoice processing, financial reporting, and tax compliance to maintain effective international trade operations.
- Administered foreign currency transactions and bank deal confirmations, guaranteeing timely international payments and alignment with trade finance regulations.
- Managed invoice funding and drawdowns from bank facilities, improving working capital management, and refining cash flow.
- Generated monthly and quarterly cash flow forecasts to support financial planning and enhance liquidity management.
- Conducted an in-depth landed cost analysis of import/export goods, improving pricing accuracy, and contributing to profitability.
- Directed comprehensive accounts payable (AP) and accounts receivable (AR) operations, prioritizing precise reconciliations, and on-time vendor/customer settlements.
- Upheld statutory compliance by executing timely VAT return filings, while reinforcing strong internal controls, and meticulous audit documentation.
- Consolidated misreports, financial statements, inventory valuations, and cost analyses to strengthen management decision-making, and improve operational efficiency.
- Strengthened cash flow forecasting reliability via assessment of financial data trends, and continuous improvement of projection models to elevate liquidity strategy.
- Refined foreign currency transaction processing through partnerships with banking institutions, ensuring timely execution of international payments.
- Prepared and verified export documentation for compliance with international shipping regulations.
- Coordinated communication between suppliers, freight forwarders, and customs authorities to ensure timely processing.
Education
Bachelor of Commerce - Commerce
Maharshi Dayanand University
Rohtak, India01-2020
Skills
Administrative support
Office management
Invoice management
Documentation management
Email organization
Systematic file arrangement
MS Office proficiency
Computer proficiency
Basic IT support
Data analysis
Time management
Service excellence
Accomplishments
- Improved cash flow forecasting accuracy by analyzing financial data trends and proactively refining projection models to strengthen liquidity planning.
- Strengthened financial compliance by implementing robust internal controls, standardized documentation processes, and audit-ready procedures.
- Optimized foreign currency transaction processing by coordinating effectively with banking partners, reducing delays and ensuring seamless international payment execution.
- Reduced expenses by 10% by implementing cost-saving measures, demonstrating financial acumen and resourcefulness.
- Safeguarded financial data through maintained internal controls, leading to minimal financial discrepancies and enhanced data integrity.
- Achieved efficient use of resources and prevented overstocking, optimizing inventory management and reducing waste.
Certification
Tally.ERP 9 Course: (Tally Education Pvt. Ltd. - 2016)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Advanced (C1)
Hindi
Bilingual or Proficient (C2)
Timeline
Accounts and Administrative Assistant
Agarwal Electrical and Infrastructure Pvt. Ltd.
04.2025 - Current
Export Documentation Clerk
Matter Investments (Pty) Ltd.
04.2022 - 11.2024
Bachelor of Commerce - Commerce
Maharshi Dayanand University