CHIRAG KHOPKAR
IT Asset Management, IT Procurement, Vendor Management
Kandivali (W)
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
15
15
years of professional experience
4
4
Languages
Work History
Senior Manager (Administration)
Reliance General Life Insurance
12.2024 - 06.2025
- Handling complete Asset Life Cycle.
- Budget planning for the financial year.
- Getting a quote from a vendor for procurement.
- Negotiation based on quote received.
- Generating PO based on approval on quote.
- Verifying assets received on site as per serial mentioned on invoice/delivery challan.
- Sending the copy to finance the and internal team.
- Generating asset tags.
- Onboarding new assets.
- Providing assets for configuration.
- Once asset is configured, handing over the asset along with the acknowledgment forms for asset submission to user.
- Updating assets status on real time.
- Physical asset verification every 3 months.
- Coordinating with vendors for delivery of peripherals against the faulty parts or new procurement.
- Clearing vendor bills against the peripheral procured.
- Taking insurance against the Newly Processed assets, so if damage can claim for insurance.
- Providing monthly reports to management.
- Maintaining data for lost and damaged assets.
- Disposal of assets.
- Getting quotes from vendors against the current status of assets for disposal.
- After the approval for disposal, getting the assets formatted and perform drilling on Hard Disk.
- Handing over the assets to vendor for disposal against the list shared previously for disposal.
- Removing asset from list after the disposal.
- Providing the data of disposed assets to Finance Team for removing the same from FAR register.
- Validating asset inventory monthly with FAR.
- Providing clearance for FnF after checking asset allocation.
- Checking if the assets received are damaged, if damage then mention the same which will be deducted from FnF.
Specialist - IT Asset Manager (IT Asset Management / IT Procurement / Vendor Management)
Birla Soft
07.2024 - 09.2024
- IT Asset Management
- Handling of the entire Asset Life Cycle
- Allocating of Assets to user's and keeping the track of the same, signing the checklist from user for asset allocation
- Updating the asset allocation.
- Providing the IT clearance to employee and collecting the assets.
- Disposal of IT Assets
- Monthly IT Asset reconciliation with FAR (Fixed Asset Register)
- Monthly reports
- Tracking of tickets – ITSM (BMC Remedy) Auditing of tickets to check the SLA status and sharing the month report to management
- Tracking usage of license, highlighting shortage of license, sharing monthly report
- Preparing documents for training, meetings and presentations
- IT Procurement
- Optimize procurement and asset/inventory management processes Establishing and driving the IT procurement strategy
- Requirement gathering from all stakeholders, Consolidate the report and present it to management for procurement
- Negotiating with the vendors for Rate, Delivery and Payment Terms. Work with procurement process in SAP (requests, payments, approvals)
- Purchase related all responsibility - New Vendor Development, Price Negotiation with vendor, PO releasing, Material Delivery and Payment
- Ensure the quality & quantity of material purchase at site. Creating different reports as required by Management.
- Participation in budget preparation and control. Monthly control and Monthly reporting (aggregating docs and checking against budget)
- Arranging meetings, tracking MOM and follow-up for the closure
- Ensuring continuous IT procurement process improvement
- Vendor meetings, Vendor Billing clearance.
- On client site: - Aditya Birla.
Project Consultant (IT Asset Management / IT Procurement / Vendor Management)
Ernst & Young
12.2023 - 07.2024
- IT Asset Management
- Handling of the entire Asset Life Cycle
- Allocating of Assets to user's and keeping the track of the same, signing the checklist from user for asset allocation
- Updating the asset allocation.
- Providing the IT clearance to employee and collecting the assets.
- Disposal of IT Assets
- Monthly IT Asset reconciliation with FAR (Fixed Asset Register)
- Monthly reports
- Tracking of tickets – ITSM (BMC Remedy) Auditing of tickets to check the SLA status and sharing the month report to management
- Tracking usage of license, highlighting shortage of license, sharing monthly report
- Preparing documents for training, meetings and presentations
- IT Procurement
- Optimize procurement and asset/inventory management processes Establishing and driving the IT procurement strategy
- Requirement gathering from all stakeholders, Consolidate the report and present it to management for procurement
- Negotiating with the vendors for Rate, Delivery and Payment Terms. Work with procurement process in SAP (requests, payments, approvals)
- Purchase related all responsibility - New Vendor Development, Price Negotiation with vendor, PO releasing, Material Delivery and Payment
- Ensure the quality & quantity of material purchase at site. Creating different reports as required by Management.
- Participation in budget preparation and control. Monthly control and Monthly reporting (aggregating docs and checking against budget)
- Arranging meetings, tracking MOM and follow-up for the closure
- Ensuring continuous IT procurement process improvement
- Vendor meetings, Vendor Billing clearance.
- On client site: - Bank of America
Senior Analyst - IT (IT Asset Management / IT Procurement / Vendor Management)
Microland Limited
09.2020 - 08.2023
- IT Asset Management
- Handling of the entire Asset Life Cycle
- Allocating of Assets to user's and keeping the track of the same, signing the checklist from user for asset allocation
- Updating the asset allocation.
- Providing the IT clearance to employee and collecting the assets.
- Disposal of IT Assets
- Monthly IT Asset reconciliation with FAR (Fixed Asset Register)
- Monthly reports
- Tracking of tickets – ITSM (BMC Remedy) Auditing of tickets to check the SLA status and sharing the month report to management
- Tracking usage of license, highlighting shortage of license, sharing monthly report
- Preparing documents for training, meetings and presentations
- IT Procurement
- Optimize procurement and asset/inventory management processes Establishing and driving the IT procurement strategy
- Requirement gathering from all stakeholders, Consolidate the report and present it to management for procurement
- Negotiating with the vendors for Rate, Delivery and Payment Terms. Work with procurement process in SAP (requests, payments, approvals)
- Purchase related all responsibility - New Vendor Development, Price Negotiation with vendor, PO releasing, Material Delivery and Payment
- Ensure the quality & quantity of material purchase at site. Creating different reports as required by Management.
- Participation in budget preparation and control. Monthly control and Monthly reporting (aggregating docs and checking against budget)
- Arranging meetings, tracking MOM and follow-up for the closure
- Ensuring continuous IT procurement process improvement
- Vendor meetings, Vendor Billing clearance.
- On client site: - Welspun
Senior Analyst - IT (IT Procurement / Vendor Management / IT Asset Management)
Pentagon Systems and Services Ltd.
12.2017 - 09.2020
- IT Asset Management
- Handling of the entire Asset Life Cycle
- Allocating of Assets to user's and keeping the track of the same, signing the checklist from user for asset allocation
- Updating the asset allocation.
- Providing the IT clearance to employee and collecting the assets.
- Disposal of IT Assets
- Monthly IT Asset reconciliation with FAR (Fixed Asset Register)
- Monthly reports
- Tracking of tickets – ITSM (BMC Remedy) Auditing of tickets to check the SLA status and sharing the month report to management
- Tracking usage of license, highlighting shortage of license, sharing monthly report
- Preparing documents for training, meetings and presentations
- IT Procurement
- Optimize procurement and asset/inventory management processes Establishing and driving the IT procurement strategy
- Requirement gathering from all stakeholders, Consolidate the report and present it to management for procurement
- Negotiating with the vendors for Rate, Delivery and Payment Terms. Work with procurement process in SAP (requests, payments, approvals)
- Purchase related all responsibility - New Vendor Development, Price Negotiation with vendor, PO releasing, Material Delivery and Payment
- Ensure the quality & quantity of material purchase at site. Creating different reports as required by Management.
- Participation in budget preparation and control. Monthly control and Monthly reporting (aggregating docs and checking against budget)
- Arranging meetings, tracking MOM and follow-up for the closure
- Ensuring continuous IT procurement process improvement
- Vendor meetings, Vendor Billing clearance.
- On client site: - Reliance Nippon Life Insurance
Asset Lead
Ushankk
04.2016 - 12.2016
- Checking the stock as per the PO order
- Generate various MIS reports from Tool/from our maintain records
- Track and maintain accurate inventory of PAN India Assets
- Annual audit with physical verification of all IT assets
- Providing the reports like: Available Stocks, Out of Warranty Assets, Faulty Assets
- Call Log with Vendor for Faulty but in warranty Assets
- Disposal of Out of Warranty Assets
- Maintaining Inward and Outward of all the Assets
- On client site: - Anunta Technology
Asset Executive
Trimax
01.2015 - 12.2015
- Track and maintain accurate inventory of PAN India Assets
- Annual audit with physical verification of all IT assets
- Providing the reports like: Available Stocks, Out of Warranty Assets, Faulty Assets
- Call Log with Vendor for Faulty but in warranty Assets
- Disposal of Out of Warranty Assets
- Maintaining Inward and Outward of all the Assets
- Coordination with other branches as well as All Over India and verifying it as per the available record
- On client site: - Serco Global
Asset Lead
Impact InfoTech
04.2014 - 01.2015
- PAN India IT Assets Management - IMAC, Tagging, Inventory, decommissioning of IT Asset
- Generate various MIS reports from Tool/from our maintain records
- Preparing various reports including Weekly & Monthly MIS report, IT Lost & Damaged penalty report as well as ad-hoc reports required by higher management
- Track and maintain accurate inventory of all Asset
- Management of Assets for Users as per Location requirement
- Preparing IT Lost & Damaged Penalty report
- Giving IT Assets clearance to leaving users as well as transferring to other locations
- Coordination with other branches as well as All Over India
- Annual audit with physical verification of all IT assets with minimum 98% accuracy
- Preparing All Over India Monthly Report in standard templates and shared the same with Global Team
- Conducting inventories and reconciles all technology assets with current IT Asset and financial databases (FAR)
- On client Site: - Ernst & Young Services Pvt. Ltd
System Administrator
Mindlogicx
12.2013 - 02.2014
- Mindlogicx is working on a project of Exam Paper Scanning for Mumbai University
- Working on SQL and on SQL Image viewer
- Installation of software's developed for the purpose of this project
- Solving the issues in applications, monitoring the application
- Solving the issues remotely of different colleges
- Handling complete Assembling and Installation of Computers including Installation of O.S., installation of various Application Software and Network Drives, Printers and Scanners
- Maintaining the entire Asset details of the company
- Handling servers on junior level, taking backup of data on server
Desktop Engineer (DL2) (Asset Executive)
Impact InfoTech
05.2010 - 08.2013
- Handling Asset of Standard Chartered Bank. Co-ordination with Dell for delivering of Laptops and Desktops on site
- Checking the stock as per the order while receiving the stock on site
- Maintaining the complete stock details, when the stock is received
- Maintaining the detail of Asset, like which asset is given to whom
- Asset is given to the user by the approval of his/her line managers approval and after the user raises the RMS for the allocation of asset
- Asset is allocated to the user based on the mail from his/her line manager and by the Request number raised for the allocation of asset
- Handling Complete Assembling and Installation of Computers including Installation of O.S., various Application Software and Network Drives (Printers etc.) and Configuring Outlook
- Competently structuring customized Hardware and Networking solutions to meet customer's specific needs and providing user advice, guidance, and assistance on common desktop applications
- Managing and maintaining desktop and Laptops
- Installing Windows XP Professional (Standard Build 6.2) Customized OS
- Installing applications through Radia (Remotely software installation application based on user profile and policy mapped to that user profile)
- Resolving different applications issues
- Configuring local and network printers for the users
- Configuring VPN for laptop users to access mails and intranet when they are outside office
- Decrypting laptop data before formatting (Widows encryption attribute is used for laptop data)
- Handling Windows 7 Project- Migrating Operating System from XP to Windows 7
- Updating and closing calls using remedy tool (Call logging application for incidents)
- Configuring customized WI-FI in HP, DELL and IBM laptops
- Providing report support for application related issued at Branches
- Resolving HW related issues of desktop and laptops
- On client site: - Standard Chartered Bank
Education
BSC-IT -
Sikkim Manipal University
CCNA Certification - undefined
Jetking Institute
Borivali, WMSCIT - undefined
Maharashtra State Board
Hardware / Network Certification - undefined
I-Mac Kandivali
Kandivali, WDiploma in Computer Engineering - undefined
Thakur Polytechnic
Kandivali, ES.S.C - undefined
ST. Joseph High School
Skills
Strategic Procurement Planning
Timeline
Senior Manager (Administration)
Reliance General Life Insurance
12.2024 - 06.2025
Specialist - IT Asset Manager (IT Asset Management / IT Procurement / Vendor Management)
Birla Soft
07.2024 - 09.2024
Project Consultant (IT Asset Management / IT Procurement / Vendor Management)
Ernst & Young
12.2023 - 07.2024
Senior Analyst - IT (IT Asset Management / IT Procurement / Vendor Management)
Microland Limited
09.2020 - 08.2023
Senior Analyst - IT (IT Procurement / Vendor Management / IT Asset Management)
Pentagon Systems and Services Ltd.
12.2017 - 09.2020
Asset Lead
Ushankk
04.2016 - 12.2016
Asset Executive
Trimax
01.2015 - 12.2015
Asset Lead
Impact InfoTech
04.2014 - 01.2015
System Administrator
Mindlogicx
12.2013 - 02.2014
Desktop Engineer (DL2) (Asset Executive)
Impact InfoTech
05.2010 - 08.2013
CCNA Certification - undefined
Jetking Institute
MSCIT - undefined
Maharashtra State Board
Hardware / Network Certification - undefined
I-Mac Kandivali
Diploma in Computer Engineering - undefined
Thakur Polytechnic
S.S.C - undefined
ST. Joseph High School
BSC-IT -
Sikkim Manipal University
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