Hi, I’m
Chiranjeevi Shyamala
Assistant Facility Manager
Hyderabad
Summary
Highly motivated and experienced professional with 11+ years of expertise in Soft Services Administration in the facilities field. Currently serving as an Assistant Facility Manager Soft Services for the Wells Fargo client at CBRE. Proficient in overseeing and managing soft services operations for a 2 million square foot building. Skilled in vendor management, cafeteria operations, and maintaining micro kitchens. Seeking a challenging role to leverage my skills and contribute to the success of an organization.
Work History
CBRE South Asia Private Limited - GWSHyderabad
Assistant Manager - Soft Services
03.2023 - Current
Job overview
- Manage and supervise all soft services operations for a 2 million square foot building occupied by Wells Fargo
- Oversee cafeteria vendors, ensuring timely delivery of services, maintaining quality standards, and resolving any operational issues
- Responsible for the smooth functioning and upkeep of micro kitchens across the site, ensuring cleanliness and availability of supplies
- Collaborate with internal stakeholders and vendors to implement cost-effective strategies, resulting in optimized services and reduced expenses
- Conduct regular inspections and audits to maintain compliance with health, safety, and environmental regulations
- Train and mentor a team of soft services staff, ensuring high performance and adherence to service level agreements
- Assisted in managing soft services operations, including housekeeping, cafeteria, mailroom, and pest control services, Waste management and horticulture
- Coordinated with vendors to ensure timely service delivery and quality control, resolving any issues or complaints promptly
- Conducted regular inspections to assess service quality and compliance with company standards
- Prepared and managed budgets for soft services, monitoring expenses and implementing cost-saving measures
- Collaborated with cross-functional teams to plan and execute facility-related projects, ensuring minimal disruption to operations
- Developed and implemented standard operating procedures for soft services, enhancing efficiency and productivity
- Responsible for space planning activities including plotting seats as per client requirements and coordinating with space planner for any necessary moves.
Quess Corporation Pvt LtdHyderabad
Assistant Facilities Manager
03.2021 - 02.2023
Job overview
- Monitoring of Housekeeping related activities
- Arrangement of all consumables and supplies for Client / VIP visits
- Interfacing with the pest control for carrying out pest control activities at the facility
- Monitoring the mail room activities
- Preparing the Daily/Weekly and Monthly reports
- Collecting all documents from the vendor for compliance audit
- Interacting with the Housekeeping vendor
- Taking facility rounds and finds out snags and raising tickets for the same, Follow up and close the tickets logged
- Effectively manage Facility learn to ensure an on-time deliverable system
- Routinely Inspect all services to ensure performance measures are being maintained
- Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions
- Ownership of the Day to day administration, including reports generation of the stock's tracker
- Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
- Inspect the turn out and attendance of the staff and sign the shift registers
- Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
- Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
- Communicate to the FM all incidents issues and pending problems
- Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
- Managing Micro Kitchen for stacking of Food & Beverage, cleanliness, vending machines and all-time availability of the same
- Monthly Accruals to be submitted to the FM
- Co-ordinate with Space planner for any moves
- Plotting seats as per client requirements
- Soft services stores and stocks to be maintained
- Indent monthly requirements for Soft services as per the month's budget
- Involve in Vendor staff Training & Development
- Maintenance of Library books and stocks
- Manage Vendor for timeliness and for any escalations
- Laundry vendor co-ordination
- Gym, Recovery room maintenance
- Oversee Horticulture requirements at site
- Maintaining stock and issuing of sports equipment
- Maintain Asset Register.
Adarsh Solutions Pvt LtdHyderabad
Assistant Facility Manager
05.2018 - 03.2021
Job overview
- Managing and Maintaining Buildings and grounds
- Taking care of total building maintenance like cleaning the work stations and its premises, cleaning of washrooms
- Security Services
- Monitoring Housekeeping Functions
- Collecting Daily Attendance of Housekeeping Workers
- Transport functions like booking Cabs for guests, for internal use
- Booking the flight tickets
- Conference Hall booking maintenance
- Booking the hotels for guests and arrange the food
- Catering and vending Services
- Maintaining the Stationary
- Preparing, maintaining and submitting the reports and records to the immediate reporting Manager
- Floating RFQ
- Analyzing Quotations and preparation of Comparative statement
- Generating Purchase Orders, Service Orders & Work Orders
- Track the status of requisitions, contracts, and orders
- Prepare purchase orders and send copies to suppliers and to departments originating requests
- Prepare, maintain, and review purchasing files, reports and price lists
- Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
- Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
- Making Amendments, LOA's and LON
- Release the Dispatch Instructions
- Maintaining Portfolio of Suppliers
- Maintaining WAY BILLS
- Preparing the Order Cancellations.
Aadarsh Solutiona Pvt LtdHyderabad
Assistant Facility Manager
05.2017 - 12.2017
Adecco India Pvt LtdHyderabad
Administrative Assistant
07.2015 - 05.2017
Job overview
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Panzer Technology Pvt LtdHyderabad
Admin Executive
10.2013 - 02.2015
Air Liquid Engineering India Pvt LtdHyderabad
Admin Assistant
08.2010 - 01.2013
Education
Sri Saraswathi Shishu Mandir High School affiliated to Board of Secondary Education - A.P.
AIITC
Bachelor Of Commerce
04.2010
Boad of Intermediate EducationSai Geethanjali Junior College
from Bipc
03.2006
Skills
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Personal Information
- Date of Birth: 09/30/89
- Gender: Female
Overview
14
years of professional experience
3
Languages
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