Chitra
Noida
Summary
Versatile Administrative Assistant accomplished in coordinating programs and leading independent projects. Skilled in reviewing and improving office processes to reduce errors and inefficiencies. Collaborative team player with strong communication and time management abilities.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
Prospecta Software Solutions Pvt Ltd
Noida
08.2022 - 11.2023
- Proficiently managed the Executive's office, overseeing calendar management, meetings, schedules, appointments, and travel arrangements to ensure optimal time management and seamless operations.
- Effectively liaised with department heads to follow up on assigned tasks, ensuring smooth workflow and timely completion of projects.
- Supported Team members by efficiently managing and maintaining project-related meetings and their corresponding locations. Ensured the Team's calendar reflected all essential events that required strategic planning and coordination.
- Prepared documents, minutes of meetings (M-o-M), and ensured timely follow-up on agreed-upon tasks, driving closure within stipulated timelines.
- Accurately complete end to end travel requirements both international and domestic travel arrangements for air, hotel, rail, requests for ticketing, fares, routing, and visa requests for employees.
- Manage conferences and meetings held off-site by handling all arrangements, including hotel accommodations, catering, and other necessary logistics.
- Acted as a key facilitator of internal communication, ensuring seamless information flow across various departments and stakeholders.
- Implemented rigorous documentation practices, emphasizing key action points in meeting minutes and maintaining a systematically organized project database.
- Demonstrated a strong working knowledge of MS Office applications, leveraging these tools for efficient documentation and communication
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive.
Administrative Assistant
Invest Advice Wealth Management Ltd
Noida
09.2019 - 09.2020
- Acted as the primary point of contact between the executive and internal/external stakeholders.
- Drafted, proofread, and managed correspondence, ensuring professionalism and accuracy in emails, letters, reports, and other documents.
- Manage the calendar of the Executive and ensure that all items critical to the business are on the Executive's calendar in a timely manner. Prioritize requests for meetings with the Executive accordingly and ensure prompt responses to all requests
- Upheld strict confidentiality, handling sensitive information with discretion. Methodically organized files, records, and documents, facilitating accessibility and retrieval for efficient management.
- Collaborated across departments, gathering project information and updates. Assisted in executing initiatives directed by the Executive and department heads, ensuring seamless coordination and project execution.
- Prepared comprehensive materials and documentation for Executive-led meetings. Attended meetings, took detailed minutes, and diligently followed up on action items, ensuring prompt and efficient task completion.
- Cultivated and sustained positive relationships with both internal and external stakeholders.
- Acted as a liaison, supporting effective communication between the Executive and team members to facilitate smooth operations.
- Proactively identified challenges and provided solutions to enhance the Executive's productivity and efficiency, contributing to streamlined operations and improved workflow.
- Maintained professional, organized and safe environment for employees and patrons.
- Prepared expense reports on behalf of executives in accordance with company policies and procedures
Admin Executive
SMR Corporate Service Pvt Ltd
07.2014 - 09.2019
- Plan, Coordinate and finalize details for travel arrangements and business development events. Maintained operational proficiency in coordinating both international and domestic travel accommodations for airfare, arranging for airfare as well as hotel and rental car reservations.
- Running and analysing inventories of all assets and monitoring materials, workforce, tools, equipment and supplies and reporting on finance and forecasting budget.
- Manage executive calendars, strategically coordinating meetings, appointments, events and travel arrangements
- Coordinate all operations and Lead promotional activities for the event. Ensure event is completed smoothly and step up to resolve any problems that might occur
- Effectively managed the Executive's commitments, goals, projects, and deadlines. Delegated tasks, reprioritized effectively, and navigated conflicting demands to ensure the timely execution of objectives.
- Improved productivity initiatives, managing budgets and accounts, coordinating itinerary and scheduling appointments.
- Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting.
- Resolved problems, improved operations and provided exceptional service.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
Education
Bachelor of Commerce (B.com) -
Delhi University,
New DelhiSenior Secondary - Commerce
Sarvodaya Kanya Vidyalaya No. 1 (C.B.S.E. Board)
Keshav Puram, New DelhiHigh School -
Sarvodaya Kanya Vidayalaya No. 1 (C.B.S.E. Board)
Keshav Puram, New Delhi05-2006
Skills
- Experience in Calendar Management, Travel coordination, Event Management
- MS Office (Word, Excel, PowerPoint, Outlook
- Excellent organizational skills, ability to set priorities Able to work with attention to detail
- Strong interpersonal skills, capable of working independently at all levels
- Project Coordination
Certification
- Office Managment Course from YWCA
- Level 2 Certificate in Office Procedure from City & Guilds, London
Languages
- English
- Hindi
Timeline
Executive Administrative Assistant
Prospecta Software Solutions Pvt Ltd
08.2022 - 11.2023
Administrative Assistant
Invest Advice Wealth Management Ltd
09.2019 - 09.2020
Admin Executive
SMR Corporate Service Pvt Ltd
07.2014 - 09.2019
Bachelor of Commerce (B.com) -
Delhi University,
Senior Secondary - Commerce
Sarvodaya Kanya Vidyalaya No. 1 (C.B.S.E. Board)
High School -
Sarvodaya Kanya Vidayalaya No. 1 (C.B.S.E. Board)
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