Ruby Christina John
Executive Assistant
Ghaziabad
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
15
15
years of professional experience
5
5
years of post-secondary education
Work History
Executive Assistant to GM (AMEA Region)
DS Smith
Gurgaon
11.2022 - Current
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Responsible for monitoring & supervising the process of all the departments of the society, Human Resource, Accounts & Finance, Customer Service Department, IT or Software on the behalf of GM of the company
- Follow-up on day-to-day emails/calls
- Rack daily expenses and prepare weekly, monthly, or quarterly reports
- Format information for internal and external communication - memos, emails, presentations, reports
- Take minutes during meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Handled confidential and sensitive information with discretion and tact.
- Supported and assisted executive director in management of facility budgets and business practices.
- Developed positive relationships on behalf of company with government regulators, families, area health care community and community at large.
- Monitored overtime and addressed staffing and scheduling issues with department leaders.
- Worked closely with organizational leadership and board of directors to guide operational strategy.
Executive Assistant
OLIVER In-House Marketing agency Pvt Ltd.
New Delhi
04.2021 - 10.2022
- Convene meetings of the General Body of the Company
- Managing calendar
- Uphold a strict level of confidentiality
- Arrange corporate events to take place outside of the workplace, such as golf tournaments, fund-raising events and staff appreciation events
- Travel Management
- Responsible for monitoring & supervising the process of all the departments of the society, Human Resource, Accounts & Finance, Customer Service Department, IT or Software on the behalf of Chief Executive Officer of the company
- Day to day management of the business
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings
Executive Assistant
SAATHI MULTISTATE COOPERATIVE CREDIT SOCIETY LTD.
Ghaziabad
08.2012 - 06.2020
- Responsible for monitoring & supervising the process of all the departments of the society, Human Resource, Accounts & Finance, Customer Service Department, IT or Software on the behalf of Chief Executive Officer of the company
- Day to day management of the business of the Society
- Ensure that true and accurate records and accounts maintained of the society's money and its properties, capital, reserves, liabilities, income, and expenses are kept
- Operating the accounts of the Society and be responsible for deciding for safe custody of cash
- Convene meetings of the General Body of the society
- Make appointments to the post in the society as may be approved by the Board of Directors
- Assist the Board in the formulation of policies, objectives, and planning
- Perform such other duties and exercising such other powers, as may be specified in the bylaws of the society
- Implement loan approval, documentation, and collection process from application through disbursement and repayment
- Review loan applications
- Responsible for developing effective management system for Board review and approval
- Communicate effectively with members, potential members, staff, public representatives, regulatory agencies, Board members, and others
- Schedule, lead, and keep minutes for monthly Board and the Annual Members meetings
- Schedule and support internal or external Supervisory Committee audit work.
- Organized and coordinated conferences and monthly meetings
- Answered high volume of phone calls and email inquiries
Executive Assistant to Chief Executive Officer
ROBIN CREDIT E COMNET PVT.LTD.NOIDA-Subsidiary Of AXIS BANK
Noida
11.2008 - 06.2012
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
- Prepare internal and external corporate documents for team members and industry partners
- Schedule meetings and appointments and manage travel itineraries
- Arrange corporate events to take place outside of workplace, such as golf tournaments, fund-raising events and staff appreciation events
- Maintain organized filing system of paper and electronic documents
- Uphold strict level of confidentiality
- Preparing MIS reports and database.
Education
Bachelor of Journalism & Mass Communication - Mass Communications
INSTITUTE OF MANAGEMENT STUDIES, (CCS UNIVERSITY), Noida
Noida 01.2005 - 01.2008
Humanities - Arts
ST. ANTHONY'S CONVENT, (CBSE), New Delhi
New Delhi 01.2004 - 01.2005
Humanities - Arts
ST. ANTHONY'S CONVENT, (CBSE), New Delhi
New Delhi 01.2003 - 01.2004
Skills
Office Managementundefined
Position
Executive Assistant
Personal Information
- Father's Name: Late Harrison John
- Date of Birth: 07/30/87
- Nationality: Indian
- Marital Status: Single
- Religion: Christianity (Roman Catholic)
Native Place
Delhi
Timeline
Executive Assistant to GM (AMEA Region)
DS Smith
11.2022 - Current
Executive Assistant
OLIVER In-House Marketing agency Pvt Ltd.
04.2021 - 10.2022
Executive Assistant
SAATHI MULTISTATE COOPERATIVE CREDIT SOCIETY LTD.
08.2012 - 06.2020
Executive Assistant to Chief Executive Officer
ROBIN CREDIT E COMNET PVT.LTD.NOIDA-Subsidiary Of AXIS BANK
11.2008 - 06.2012
Bachelor of Journalism & Mass Communication - Mass Communications
INSTITUTE OF MANAGEMENT STUDIES, (CCS UNIVERSITY), Noida
01.2005 - 01.2008
Humanities - Arts
ST. ANTHONY'S CONVENT, (CBSE), New Delhi
01.2004 - 01.2005
Humanities - Arts
ST. ANTHONY'S CONVENT, (CBSE), New Delhi
01.2003 - 01.2004
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