Christine O’Hara
Westville
Summary
Organized and detail-oriented administrative expert with a strong background in procurement and scheduling. Proven track record in managing vendor relations, maintaining accurate records, and supporting operational efficiency through effective communication and meticulous coordination.
Overview
4
4
years of professional experience
Work History
Accounting & Procurement Clerk
Powder Processing & Technology
Valparaiso
08.2024 - 2026
- Coordinated purchase orders and vendor communications to streamline procurement processes.
- Coordinated with suppliers to ensure timely delivery of materials.
- Ensured accuracy of invoices and processed payment requests to facilitate timely vendor payments.
- Supported the procurement team in sourcing new suppliers and products.
- Conducted market research to identify cost-effective purchasing options.
- Organized procurement documents and maintained filing systems efficiently.
- Managed the entire procurement cycle from placing orders to ensuring timely delivery of materials and goods.
- Worked closely with other departments such as accounting, warehouse staff and customer service representatives.
- Reviewed and verified purchase requisitions for accuracy and completeness.
- Recorded all purchasing activities, including pricing data, delivery information, and invoices to maintain comprehensive procurement documentation.
- Processed vendor invoices for timely payments using accounting software.
- Reconciled accounts payable ledgers with monthly statements from suppliers.
- Communicated with vendors to resolve discrepancies and clarify billing issues.
- Supported month-end closing activities by ensuring all invoices were accounted for.
- Processed invoices and payments in accordance with company policies and procedures.
- Prepared checks for payment of vendor invoices on a timely basis.
- Reconciled vendor statements, investigated and resolved discrepancies.
Operations Assistant
Transforce
Laporte
08.2023 - 2024
- Prepared and completed shipping documents, including customs paperwork, bills of lading, and delivery notes.
- Contact dispatching for air and ground shipments to schedule.
- Input and track shipments using the UPS terminal.
- Verified accuracy of product content against records, including manifests, invoices, and orders.
- Review orders to ensure inventory is accurate.
- Managed payroll for contracted employees within dispatching and transportation departments.
- Bills and invoices for raw materials being shipped to other Maintained records for Howmet operations. facilities and outside companies.
- Howmet
Course Scheduler
Ivy Tech
Valparaiso
01.2023 - 08.2023
- Schedules all rooms for academic and special function use.
- Ensured efficient room scheduling to accommodate various functions.
- Serves as main point of contact with deans, chairs, secretaries, and faculty for resolution of room scheduling conflicts.
- Advised all campuses on scheduling issues, ensuring compliance with usage guidelines and facilitating smooth event reservations.
- Maintained accurate scheduling records to support operational efficiency and reporting needs.
- Prepared room and course reports for deans and program chairs.
- Assists school secretaries or those assigned the data entry for the purpose of schedule production.
- Notifies appropriate staff of required services for classrooms or events.
- Handled miscellaneous responsibilities to maintain scheduling efficiency.
Administrative Assistant
Aquatic Control
Valparaiso
03.2019 - 12.2022
- Coordinate a variety of accounting, marketing, administrative, and customer service functions for four office locations. (NW Indiana, SW Indiana, Illinois, Kentucky)
- Entered information into CRM software, scheduled services for customers, prepared and completed quotes and proposals, answered phones, and communicated with customers to enhance customer service.
- Onboard new employees, retain procedure manuals, order office supplies, and attend conferences and training.
- Accounting tasks include: Accounts payable/receivable, processing payroll, purchase orders, coding UPS invoices and handling electronic freight company-wide, tracking sales tax exemptions, processing customer payments, and maintaining petty cash.
- Tracked and coordinated website customer leads, sent mailers, gathered GIS marketing information, and maintained territory boundaries to optimize marketing efforts.
- Order parts/equipment, process shipments/BOLs, and reconcile inventory.
- Updated labor notices and maintained vehicle and equipment records to support regulatory compliance efforts.
- Prepared monthly reports for managers and applicators to support decision-making and participated in strategic planning and budgeting.
Education
Certificate - Human Resources
Ivy Tech Community College
Valparaiso, IN01-2022
Associate of Applied Science - Business Administration
Ivy Tech Community College
Valparaiso, IN01-2016
Skills
- SAP Program
- Procurement Processes
- Invoice processing
- Financial paperwork preparation
- Accounts reconciliation
- Compliance reporting
- Financial reporting
- Month-end closing
- Payroll software
- Benefits software
- Microsoft Office Suite
- Health and Safety
- Customer service
- Relationship building
- Organized
- Detail-oriented
Timeline
Accounting & Procurement Clerk
Powder Processing & Technology
08.2024 - 2026
Operations Assistant
Transforce
08.2023 - 2024
Course Scheduler
Ivy Tech
01.2023 - 08.2023
Administrative Assistant
Aquatic Control
03.2019 - 12.2022
Certificate - Human Resources
Ivy Tech Community College
Associate of Applied Science - Business Administration
Ivy Tech Community College