Deeksha Shetty
Department Coordinator - Project Office
Mangalore
Summary
Dynamic professional with extensive experience at Novo Nordisk, excelling in report preparation and vendor management. Proven track record in enhancing departmental efficiency and fostering team collaboration. Skilled in budgeting and forecasting, with a strong ability to streamline processes and improve workflows, ensuring optimal resource allocation and productivity.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Department Coordinator -Project Office
Novo Nordisk Service Centre India Private Limited
08.2017 - Current
- I worked as an assistant for the VP.
- Provided administrative support to senior leadership as needed, including calendar management, travel arrangements, and document preparation.
- Coordinated cross-functional team meetings for enhanced collaboration and communication within the department.
- Support in budget planning and FTE planning for the fiscal year.
- Facilitated regular departmental meetings, promoting open communication and alignment on goals and priorities.
- Improved department efficiency by streamlining processes and implementing new organizational systems.
- Assisted in recruiting efforts, schedduling interviews & contributing to the successful onboarding of new team members.
- Assisted in the preparation of comprehensive reports and presentations, capturing essential department data for executive review and decisionmaking.
- Served as a liaison between the department and other internal teams, fostering strong working relationships.
- Developed and implemented training programs to enhance staff skills and productivity.
- Managed vendor relationships, procuring, and negotiating contracts for optimal cost savings without compromising quality with the vendors.
- Oversaw daily operations, ensuring smooth workflows and timely completion of tasks within the department.
- Maintain the department binder and related quality documents.
- Follow up on employees' pending SOPs in ISOtrain, and report to management.
- Planning and coordinating on- and off-site meetings for the department.
- Coordinate asset management for the department.
- Handle procurement of supplies for the department.
Senior Executive - EA to the COO
Idea Cellular - Aditya Birla Group
03.2015 - 07.2017
- Worked as an Executive Assistant for the Circle Head.
- Travel and calendar management for the CMTs, including making travel arrangements, hotel accommodations, car hire, booking of venues, and initiating subsequent travel claims.
- Coordinate regular and irregular meetings throughout the year.
- Arrange conference calls and video calls.
- Maintaining an efficient data management system.
- Receive visitors in a professional, polite, and courteous manner.
- Monitoring emails to ensure any urgent matters are dealt with in a timely manner.
- Dealing with correspondence in accordance with the instructions of the manager.
- Organizing meetings and calls for CMT members.
- Point of contact between the executives and internal/external clients.
- Publishing of the ROI Master Sheet.
- Preparation of the new joiner announcement.
Advance Associate
EY Private Limited
02.2014 - 01.2015
- Worked as an advance associate in the resource management team, handling the insurance sector for a year.
- Planning of the resources on the insurance engagements.
- Deployed resources for the fiscal year on the insurance engagement.
- Conducted training for sector resources.
- Preparation of daily reports, like the personnel board.
- To check the availability of the individual resources.
- To check on the engagement assigned to the individual resources.
- Preparation of weekly reports, like the ARMS report and the TPC report.
- To check on the resources booked and the hours on the particular engagement.
- To check if there are any open needs.
- Daily catch-up meeting with the seniors to resolve the staffing crunches on a daily basis.
Consultant - EA to Global Head HR
IGate Global Solutions
01.2012 - 07.2013
- Worked as an executive assistant for the global head of and as an associate in the performance management team.
- Organized meetings and calls for Excom members.
- Organized HR dashboard meetings.
- Run a weekly HR meeting with department heads.
- Worked as a resource coordinator for HR.
- Allocation of resources for respective projects and departments.
- iCPCM operational work.
- Worked on the annual appraisal – handling appraisal queries, PeopleSoft issues, and generating annual appraisal reports.
- Worked on the annual appraisal survey analysis.
- Worked on ongoing performance feedback.
Education
BCA -
SDM College of Business Management ,Mangalore University
Mangalore, India 04.2001 -
Skills
Report preparation
Team building
Budgeting and forecasting
Budget management
Vendor management
Departmental activities
Office management
Calendar Management
Certification
APEx – Academy for Project Excellence, Implement Consulting Group
Timeline
Department Coordinator -Project Office
Novo Nordisk Service Centre India Private Limited
08.2017 - Current
Senior Executive - EA to the COO
Idea Cellular - Aditya Birla Group
03.2015 - 07.2017
Advance Associate
EY Private Limited
02.2014 - 01.2015
Consultant - EA to Global Head HR
IGate Global Solutions
01.2012 - 07.2013
BCA -
SDM College of Business Management ,Mangalore University
04.2001 -
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