Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Generic
Deep Devgun

Deep Devgun

Event Operations
Mumbai

Summary

Senior Event Operation and Production professional with excellent project management skills with over 18 years of work experience in Events for over a decade in the mid and higher levels of the managerial positions in the Operations and Production wings. Despite the fact that event management and operations are forte, have administered the logistics operations and venue organization for an array of massive events viz. International Conventions, Fashion show, Live Events, Destination Wedding Event, Sports Event, Product Launch, Conference, Exhibitions & Trade Show. Throughout tenure, have governed the implementation of tasks with efficient and hardworking teams in executing events in India, Europe (Switzerland, Salzburg, Cannes, Vienna), Malaysia, Thailand, Dubai & Turkey. Skilled and tactful communicator who builds positive relationships with diverse clients, colleagues, and vendors.

Overview

17
17
years of professional experience
1
1
year of post-secondary education
5
5
Languages

Work History

Associate Director - Production

Headsail Media Services Private Limited
Mumbai
08.2022 - Current
  • Overseen resources to proactively ensure high quality service delivery while striving for continuous improvement
  • Responsible for following department protocols on event planning
  • Established project plan for each portion of implementation and holding internal and external partners accountable Worked with the AV, Productions internal team, warehouse and external vendors in ensuring that all logistical needs for the event are understood and met
  • Trained and developed future Production Mangers Identify necessary vendor / partner support, and then source and managed accordingly
  • Liaised with audio-visual partners with sourcing all needs and ensuring that they are appropriately incorporated into the overall event
  • Assisted with payments and processing Track budget costs throughout the course of project and communicate scope changes that effect budget to account team in a clear manner to Account Director
  • Corresponded with site management/ownership Onsite main point of contact for all aspects of production
  • Utilized strong internal partnership skills while working cross-functionally with Sales, Business Development, Finance, Creative and other internal teams in order to ensure that the project is implemented with internal stakeholders as required, and that client vision and satisfaction was met.
  • Trained and developed department leaders and management staff for specific projects and ongoing operational needs.
  • Led teams of up to [Number] personnel, supervising daily performance as well as training and improvement plans.

Event Operation - Consultant

Mumbai
09.2020 - 07.2022
  • Liaise with clients to find out their exact event requirements
  • Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
  • Research venues, suppliers and contractors, then negotiate prices and hire
  • Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
  • Liaise with sales and marketing teams to publicise and promote the event
  • Manage all pre-event planning, organising guest speakers and delegate packs
  • Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
  • Manage a team of staff, giving full briefings
  • Organise facilities for car parking, traffic control, security, first aid, hospitality and the media
  • Make sure that insurance, legal, health and safety obligations are followed
  • Oversee the dismantling and removal of the event and clear the venue efficiently
  • Produce post-event evaluation to inform future events

Manager Distribution

Reward, Aditya Birla Health Insurance
Mumbai
09.2019 - 03.2020
  • Manage overall events and Contest rewards
  • Vendor management and negotiation skills.

Group Head Operations

Percept LTD
Mumbai
03.2017 - 08.2019
  • Overseen resources to proactively ensure high quality service delivery while striving or continuous improvement
  • Responsible for following department protocols on event planning
  • Established project plan for each portion of implementation and holding internal and external partners accountable
  • Worked with the AV, Productions internal team, warehouse and external vendors in ensuring that all logistical needs for the event are understood and met
  • Trained and developed future Production Mangers Identify necessary vendor / partner support, and then source and managed accordingly
  • Liaised with audio-visual partners with sourcing all needs and ensuring that they are appropriately incorporated into the overall event
  • Assisted with payments and processing Track budget costs throughout the course of project and communicate scope changes that effect budget to the account team in a clear manner to Account Director
  • Corresponded with site management/ownership Onsite main point of contact for all aspects of production
  • Utilized strong internal partnership skills while working cross-functionally with the
  • Sales, Business Development, Finance, Creative and other internal teams in order to ensure that the project is implemented with internal stakeholders as required, and that client vision and satisfaction was met
  • Key Projects :
  • Femina Miss India Unveiling Party 2019 at Dragon Fly Club, JW Marriot, Sahar, Mumbai
  • Femina Miss India Sub Contest 2019 events & Fashion show in 4 Cities (Mumbai, Delhi,
  • Pune & Kolkata)
  • Eureka Forbes Smart 3 Days Conference in 2019 at Conrad Hotel,
  • Bangalore Great Indian Rummy 2 Days Event at The Lalit, Goa
  • Entrepreneur Organization (EO) 3 Days event at Taj Jai Mahal, Kotharigarh, Mumdota
  • Palace, Jaipur in 2018
  • Great Indian Rummy 2 Days Event at Taj Bangalore in 2018 BARBIE 60TH ANNIVERSARY at
  • PACIFIC MALL, DELHI in 2019
  • Vodafone Idea (Merger) Management 2 Days Conference at JW Marriot, Sahar, Mumbai
  • In
  • Paid attention to detail while completing assignments.
  • Participated in team projects, demonstrating an ability to work collaboratively and effectively.
  • Worked flexible hours across night, weekend and holiday shifts.

Lead Operations / Production

Only Much Louder Pvt Ltd
Mumbai
06.2016 - 01.2017
  • Monitored event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise
  • Coordinated client services for events, such as accommodation and
  • Transportation for participants, facilities, catering, signage, displays, special
  • Needs requirements, printing and event security
  • Arranged the availability of audio-visual equipment, transportation, displays,
  • And other event needs
  • Plan and develop programs, agendas, budgets, and
  • Services according to customer requirements
  • Maintained records of event aspects, including financial details
  • Conducted post-event evaluations to determine how future events could be Key Projects :
  • Bacardi House Party
  • NSCI Dome Nucleya Album Launch
  • NSCI Dome
  • RedBull Bus Tour – Hindu Gymkhana
  • NH7 Weekender Festival Shillong and Hyderabad

Lead Operations / Production

Cream Events India Pvt Ltd
Mumbai
09.2014 - 06.2016
  • Liaise with clients to find out their exact event requirements
  • Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
  • Research venues, suppliers and contractors, then negotiate prices and hire
  • Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
  • Liaise with sales and marketing teams to publicize and promote the event
  • Manage all pre-event planning, organizing guest speakers and delegate packs
  • Research opportunities for new clients and events
  • Key Projects as Lead Production: - Special / Televised Events
  • L'Oreal FEMINA WOMEN'S AWARD at Leela, Mumbai The L'Oréal Paris Femina Women Awards
  • Tommy Hilfiger 10th year celebration Party at Leela, Chanakyapuri, Delhi
  • Hello Awards at Taj Colaba, Mumbai
  • Vero Moda Fashion Show Concept, Designing & Direction at Sula Fest, Nasik
  • Grazia Cover Girl Hunt at Tote, Mahalaxmi Race Course, Mumbai
  • Femina Women's Awards at

Sr. Manager

Percept LTD
Mumbai
08.2009 - 08.2014
  • Coordinating, negotiating and resourcing vendors
  • Optimization of Resources through Cost Reduction Measures
  • Arrangement of necessary resources like sound, lights, AV arrangement from vendors
  • Identify new suppliers and vendors for new items & services as and when required for projects
  • Manage manpower, work distribution and process flow
  • Prepare brief for the FOS team, viz., vendors, suppliers, manpower, agents
  • Supervising of execution, delivery follow ups and reports compilation
  • Adhere to production timelines
  • Oversee events setup at the venue as per checklist
  • Networking with manpower across towns to execute and deliver projects remotely
  • Special andTelevised Event:
  • Vodafone Coffee Table book Launch, ITC Maurya, Delhi 2013 Filmfare Main Event Post

Sr Executive (Consutant)

Ogilvy& Mather
05.2008 - 07.2009
  • Worked flexible hours across night, weekend and holiday shifts.
  • Acted as a team leader in group projects, delegating tasks and providing feedback.
  • Worked effectively in fast-paced environments.
  • Skilled at working independently and collaboratively in a team environment.

Executive

Encompass Events Pvt Ltd
Mumbai
04.2007 - 04.2008
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security
  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs
  • Plan and develop programs, agendas, budgets, and services according to customer requirements
  • Worked as an Executive in Activation
  • Nokia, Britannia, Colgate, HP Desktop & Laptop, Hutch

Trainee

Percept LTD
Mumbai
05.2006 - 04.2007
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security
  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

Education

Pre Sea GP Rating -

Maritime Training Institute (Shipping Corporation of India LTD)
11.2003 - 04.2004

The duration of the Pre-Sea Training Course For General Purpose Ratings is 6 - undefined

courses. Personal Survival Techniques (PST). Personal Safety and Social Responsibility - undefined

Fire Prevention and Fire Fighting (FPFF). Elementary First Aid (EFA). Security Training For Seafarers - undefined

Hansraj Morarji Public School
04.2002 - 03.2003

Skills

Production-driven

undefined

Additional Information

  • Party at Yashraj Studio. Filmfare Pre Nomination Party with Manish Malhotra Fashion Show at Hyatt Regency. Sahara India Sports Award 2009 at Taj Lands End Sea Side Lawn, Bandra, Mumbai I M She (Miss Universe contest) - at Goa Sahara IPL Pune Team Launch Sahara India Sports Award 2010 at MMRDA Bandra Kurla Complex Fight Night at Balewadi Stadium, Pune Morning Star at Trident, Mumbai Filmfare 2012 Music Mirchi Awards 2012. Vodafone Family Day at Turf Club, Mahalaxmi, Mumbai Max Bupa Walkathon, 3 cities, Mumbai, Bangalore & Delhi Ernst & Young Web Casting with Studio Setup at Delhi & Mumbai. Kotak Presidential Meet, at NCPA, Handling Security with US Special Agents Filmfare Pre Nomination Party with Manish Malhotra Fashion Show at Hyatt Regency, Andheri - 2012. Product Launches: ACC Cement Plant Launch at Bellary, Karnataka Holi Bag Launch at Sobo Central Mall, Mumbai XXX Energy Drink Launch at Grand Hyatt, Mumbai. ACC Cement Plant Launch at Thondebhavi, Karnataka. JSW Steel Plant Launch at Bellary, Karnataka Bridgestone Plant Inauguration at Chakan, Pune. Filmfare Main Event Post Party at Yashraj Studio 2012 Vodafone Speed Fest at Bandra Kurla Complex, Mumbai. Filmfare Pre Award Party & Manish Malhotra Fashion Show at Hyatt Regency 2014 Filmfare Main Event Post Party at Yashraj Studio 2014. Femina Miss India at Yashraj Studio 2014. JSW / JSSL Conference & Gala Night, at Bellary, Karnataka Aviva Life Insurance - Product Launch at Taj Mahal, Mumbai SBI Life Launch & Dinner Event at ITC Maratha, Mumbai Volkswagon Car Launch at Grand Hyatt Lawns, Mumbai Blue Star Launch for 5 Cities -2012.
  • experience, extending the theme of the event about creating ethnic yet trendy apparels, across all elements of the event.The set design presented an eclectic mix of Indian motifs with hues of modern structures. The beautiful bold blue and white patterned motifs set had a diamond shaped entrance created, while the other part of the set showcased exquisite chandeliers hung, accentuating the overall look. Giving it a unique twist, a royal Indian chair, vintage school candle stands and traditional tables were used interestingly on stage as props placements for models to pose against.Shortlisted participants created and showcased their ensembles through a fashion show with the support and the expertise of Femina, Craftsvilla team alongwith reputed industry professionals. The awards were judged by eminent personalities, including Shilpa Shetty Kundra, Shruti Hassan, Shaina NC and Jatin Kampani.Speaking about the event, Pummi Khanchandani, Client Servicing Lead, Toast Events said, “This was the first time Femina and Craftsvilla were associating for a property. It was important to create an event experience that reflected the values of both the brands! The décor was a perfect blend of chic and ethnic, expressing both Femina and Craftsvilla and what they stand for.”Commenting on the seamless event management, Deep Devgun, Operations Lead, Toast Events added, “We have had the opportunity to partner with Femina for several events, each event challenges us to do better and more, across the event experience, from décor to the technology, to other finer details. We love the challenge and are always geared for the next." Garnier’s open-air bus ride activity on Marine Drive 2015 https://www.eventfaqs.com/news/ef-11071/toast-events-conceptualises-and-executes- garnier%E2%80%99s-open-air-bus-ride-activity-on-marine-drive On Sept. 22, Toast events executed a meet and greet for Garnier on Marine Drive Mumbai. The B’town prodigy Alia Bhatt was spotted enjoying an open-air bus ride atop the Garnier Bandwagon along with 10 lucky Garnier PureActive contest winners and her fans.Commenting on the event, Pummi Khanchandani, Lead Client Servicing, Toast Events said, “We’ve been working closely with Garnier since a while now on multiple projects but the real challenge is to outdo the previous event in terms of creativity and execution. Taking Alia Bhatt on an open-air bus on Marine Drive sure did the trick this time around! The bus on Marine Drive caught a whole lot of attention. Bikers and cars followed the bus and fans chanted Alia’s name! It was mayhem but we enjoyed every single moment of it.”Talking about meeting winners in a

Timeline

Associate Director - Production

Headsail Media Services Private Limited
08.2022 - Current

Event Operation - Consultant

09.2020 - 07.2022

Manager Distribution

Reward, Aditya Birla Health Insurance
09.2019 - 03.2020

Group Head Operations

Percept LTD
03.2017 - 08.2019

Lead Operations / Production

Only Much Louder Pvt Ltd
06.2016 - 01.2017

Lead Operations / Production

Cream Events India Pvt Ltd
09.2014 - 06.2016

Sr. Manager

Percept LTD
08.2009 - 08.2014

Sr Executive (Consutant)

Ogilvy& Mather
05.2008 - 07.2009

Executive

Encompass Events Pvt Ltd
04.2007 - 04.2008

Trainee

Percept LTD
05.2006 - 04.2007

Pre Sea GP Rating -

Maritime Training Institute (Shipping Corporation of India LTD)
11.2003 - 04.2004

Fire Prevention and Fire Fighting (FPFF). Elementary First Aid (EFA). Security Training For Seafarers - undefined

Hansraj Morarji Public School
04.2002 - 03.2003

The duration of the Pre-Sea Training Course For General Purpose Ratings is 6 - undefined

courses. Personal Survival Techniques (PST). Personal Safety and Social Responsibility - undefined

Deep DevgunEvent Operations