Deep Devgun
Event Operations
Mumbai
Summary
Senior Event Operation and Production professional with excellent project management skills with over 18 years of work experience in Events for over a decade in the mid and higher levels of the managerial positions in the Operations and Production wings. Despite the fact that event management and operations are forte, have administered the logistics operations and venue organization for an array of massive events viz. International Conventions, Fashion show, Live Events, Destination Wedding Event, Sports Event, Product Launch, Conference, Exhibitions & Trade Show. Throughout tenure, have governed the implementation of tasks with efficient and hardworking teams in executing events in India, Europe (Switzerland, Salzburg, Cannes, Vienna), Malaysia, Thailand, Dubai & Turkey. Skilled and tactful communicator who builds positive relationships with diverse clients, colleagues, and vendors.
Overview
20
20
years of professional experience
5
5
Languages
Work History
Sr. Event Consultant (Freelance)
Event Consultant
08.2023 - Current
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Performed event coordination for larger parties and gatherings.
- Implemented protocols and procedures to effectively manage planning process.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Analyzed event costs to identify areas of improvement and cost savings.
- Created detailed timelines and budgets for events to meet all deadlines.
- Monitored and controlled event expenditures to meet budgets.
- Coordinated transportation and parking arrangements for guests and vendors.
Associate Director - Production
Headsail Media Services Private Limited
08.2022 - 08.2023
- Overseen resources to proactively ensure high quality service delivery while striving for continuous improvement
- Responsible for following department protocols on event planning
- Established project plan for each portion of implementation and holding internal and external partners accountable Worked with the AV, Productions internal team, warehouse and external vendors in ensuring that all logistical needs for the event are understood and met
- Trained and developed future Production Mangers Identify necessary vendor / partner support, and then source and managed accordingly
- Liaised with audio-visual partners with sourcing all needs and ensuring that they are appropriately incorporated into the overall event
- Assisted with payments and processing Track budget costs throughout the course of project and communicate scope changes that effect budget to account team in a clear manner to Account Director
- Corresponded with site management/ownership Onsite main point of contact for all aspects of production
- Utilized strong internal partnership skills while working cross-functionally with Sales, Business Development, Finance, Creative and other internal teams in order to ensure that the project is implemented with internal stakeholders as required, and that client vision and satisfaction was met.
- Trained and developed department leaders and management staff for specific projects and ongoing operational needs.
- Led teams of up to [Number] personnel, supervising daily performance as well as training and improvement plans.
Sr. Event Consultant (Freelance)
Event Consultant (Freelance)
09.2020 - 07.2022
- Liaise with clients to find out their exact event requirements
- Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
- Research venues, suppliers and contractors, then negotiate prices and hire
- Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
- Liaise with sales and marketing teams to publicise and promote the event
- Manage all pre-event planning, organising guest speakers and delegate packs
- Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
- Manage a team of staff, giving full briefings
- Organise facilities for car parking, traffic control, security, first aid, hospitality and the media
- Make sure that insurance, legal, health and safety obligations are followed
- Oversee the dismantling and removal of the event and clear the venue efficiently
- Produce post-event evaluation to inform future events
Manager Distribution
Reward, Aditya Birla Health Insurance
09.2019 - 03.2020
- Manage overall events and Contest rewards
- Vendor management and negotiation skills.
Group Head Operations
Percept LTD
03.2017 - 08.2019
- Overseen resources to proactively ensure high quality service delivery while striving or continuous improvement
- Responsible for following department protocols on event planning
- Established project plan for each portion of implementation and holding internal and external partners accountable
- Worked with the AV, Productions internal team, warehouse and external vendors in ensuring that all logistical needs for the event are understood and met
- Trained and developed future Production Mangers Identify necessary vendor / partner support, and then source and managed accordingly
- Liaised with audio-visual partners with sourcing all needs and ensuring that they are appropriately incorporated into the overall event
- Assisted with payments and processing Track budget costs throughout the course of project and communicate scope changes that effect budget to the account team in a clear manner to Account Director
- Corresponded with site management/ownership Onsite main point of contact for all aspects of production
- Utilized strong internal partnership skills while working cross-functionally with the
- Sales, Business Development, Finance, Creative and other internal teams in order to ensure that the project is implemented with internal stakeholders as required, and that client vision and satisfaction was met
- Key Projects :
- Femina Miss India Unveiling Party 2019 at Dragon Fly Club, JW Marriot, Sahar, Mumbai
- Femina Miss India Sub Contest 2019 events & Fashion show in 4 Cities (Mumbai, Delhi,
- Pune & Kolkata)
- Eureka Forbes Smart 3 Days Conference in 2019 at Conrad Hotel,
- Bangalore Great Indian Rummy 2 Days Event at The Lalit, Goa
- Entrepreneur Organization (EO) 3 Days event at Taj Jai Mahal, Kotharigarh, Mumdota
- Palace, Jaipur in 2018
- Great Indian Rummy 2 Days Event at Taj Bangalore in 2018 BARBIE 60TH ANNIVERSARY at
- PACIFIC MALL, DELHI in 2019
- Vodafone Idea (Merger) Management 2 Days Conference at JW Marriot, Sahar, Mumbai
- In
- Paid attention to detail while completing assignments.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
- Worked flexible hours across night, weekend and holiday shifts.
Lead Operations / Production
Only Much Louder Pvt Ltd
06.2016 - 01.2017
- Monitored event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise
- Coordinated client services for events, such as accommodation and
- Transportation for participants, facilities, catering, signage, displays, special
- Needs requirements, printing and event security
- Arranged the availability of audio-visual equipment, transportation, displays,
- And other event needs
- Plan and develop programs, agendas, budgets, and
- Services according to customer requirements
- Maintained records of event aspects, including financial details
- Conducted post-event evaluations to determine how future events could be Key Projects :
- Bacardi House Party
- NSCI Dome Nucleya Album Launch
- NSCI Dome
- RedBull Bus Tour – Hindu Gymkhana
- NH7 Weekender Festival Shillong and Hyderabad
Lead Operations / Production
Cream Events India Pvt Ltd
09.2014 - 06.2016
- Liaise with clients to find out their exact event requirements
- Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
- Research venues, suppliers and contractors, then negotiate prices and hire
- Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
- Liaise with sales and marketing teams to publicize and promote the event
- Manage all pre-event planning, organizing guest speakers and delegate packs
- Research opportunities for new clients and events
- Key Projects as Lead Production: - Special / Televised Events
- L'Oreal FEMINA WOMEN'S AWARD at Leela, Mumbai The L'Oréal Paris Femina Women Awards
- Tommy Hilfiger 10th year celebration Party at Leela, Chanakyapuri, Delhi
- Hello Awards at Taj Colaba, Mumbai
- Vero Moda Fashion Show Concept, Designing & Direction at Sula Fest, Nasik
- Grazia Cover Girl Hunt at Tote, Mahalaxmi Race Course, Mumbai
- Femina Women's Awards at
Sr. Manager
Percept LTD
08.2009 - 08.2014
- Coordinating, negotiating and resourcing vendors
- Optimization of Resources through Cost Reduction Measures
- Arrangement of necessary resources like sound, lights, AV arrangement from vendors
- Identify new suppliers and vendors for new items & services as and when required for projects
- Manage manpower, work distribution and process flow
- Prepare brief for the FOS team, viz., vendors, suppliers, manpower, agents
- Supervising of execution, delivery follow ups and reports compilation
- Adhere to production timelines
- Oversee events setup at the venue as per checklist
- Networking with manpower across towns to execute and deliver projects remotely
- Special andTelevised Event:
- Vodafone Coffee Table book Launch, ITC Maurya, Delhi 2013 Filmfare Main Event Post
Sr Executive (Consutant)
Ogilvy& Mather
05.2008 - 07.2009
- Worked flexible hours across night, weekend and holiday shifts.
- Acted as a team leader in group projects, delegating tasks and providing feedback.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
Executive
Encompass Events Pvt Ltd
04.2007 - 04.2008
- Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security
- Arrange the availability of audio-visual equipment, transportation, displays, and other event needs
- Plan and develop programs, agendas, budgets, and services according to customer requirements
- Worked as an Executive in Activation
- Nokia, Britannia, Colgate, HP Desktop & Laptop, Hutch
Trainee
Percept LTD
05.2006 - 04.2007
- Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security
- Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
Education
High School -
Hansraj Morarji Public School
04.2002 - 3 2003
No Degree - Merchant Navy
Maritime Training Institute, Powai, Mumbai
03.2003
Pre Sea GP Rating -
Maritime Training Institute (Shipping Corporation of India LTD)
11.2003 - 4 2004
Skills
Production-driven
Timeline
Sr. Event Consultant (Freelance)
Event Consultant
08.2023 - Current
Associate Director - Production
Headsail Media Services Private Limited
08.2022 - 08.2023
Sr. Event Consultant (Freelance)
Event Consultant (Freelance)
09.2020 - 07.2022
Manager Distribution
Reward, Aditya Birla Health Insurance
09.2019 - 03.2020
Group Head Operations
Percept LTD
03.2017 - 08.2019
Lead Operations / Production
Only Much Louder Pvt Ltd
06.2016 - 01.2017
Lead Operations / Production
Cream Events India Pvt Ltd
09.2014 - 06.2016
Sr. Manager
Percept LTD
08.2009 - 08.2014
Sr Executive (Consutant)
Ogilvy& Mather
05.2008 - 07.2009
Executive
Encompass Events Pvt Ltd
04.2007 - 04.2008
Trainee
Percept LTD
05.2006 - 04.2007
Pre Sea GP Rating -
Maritime Training Institute (Shipping Corporation of India LTD)
11.2003 - 4 2004
High School -
Hansraj Morarji Public School
04.2002 - 3 2003
No Degree - Merchant Navy
Maritime Training Institute, Powai, Mumbai