Deepa G R
Bangalore
Summary
Diligent and detail-oriented professional with over 8 years of experience in accounts payable and receivable management, eager to take on a challenging role as an Accounts Payable Specialist. Proficient in managing all aspects of PO creation, invoice processing, vendor relations, and financial reporting. I aim to contribute my expertise to drive efficiency and excellence within the accounts payable function.
Overview
10
10
years of professional experience
2015
2015
years of post-secondary education
3
3
Certifications
Work History
Accounts Payable Specialist
Diageo India Private Limited
05.2023 - Current
- Facilitated smooth PO creation process and addressed inquiries regarding PO amendments, GR loading, and commodity changes until invoice clearance for payment
- Provided comprehensive training to new team members on accounting procedures and tasks
- Executed GRNI reconciliations meticulously, resolving open issues collaboratively with relevant teams
- Managed accounts payable inbox, promptly addressing vendor inquiries, invoice statuses, past-due issues, and statement discrepancies
- Played a pivotal role in optimizing procurement, sourcing, and vendor management operations by analysing and resolving issues promptly
- Directed STP monthly activities and prepared MSR decks to ensure accurate financial reporting
- Collaborated closely with PO requesters, resulting in a reduction of Aged POs
- Identified PO/GR discrepancies between Coupa and SAP systems, implementing corrective measures
- Implemented and maintained controls and audits to meet internal and external requirements
- Conducted loss tree analysis on late payment invoices, collaborating with the team to prevent recurring issues
- Was part of PO flip and Penzance projects, contributing to project success and operational efficiency
- Ensured strict adherence to policies and the Diageo Compliance and Ethics Agenda in all business-as-usual (BAU) processes
Market Advisory
Diageo India Private Limited
11.2021 - 04.2023
- Managed parked and blocked invoices, ensuring timely payment to suppliers and maintaining positive vendor relationships
- Met and sustained key performance indicators (KPIs) including PTT, Aged PO, Debit Balance, and GRNI, demonstrating commitment to operational excellence
- Educated requesters on creating accurate purchase order to facilitate timely payments and minimize errors
- Administered access and approval matrices for COUPA and SAP users, ensuring compliance with internal controls and security protocols
- Handled exception payments such as OTV, OLP, and UPR submissions, ensuring adherence to company policies and procedures
- Provided comprehensive process training to PO requesters and stakeholders, ensuring alignment and understanding of accounts payable processes
Senior Analyst
Oracle India Pvt Limited
01.2020 - 11.2021
- Creating the customer facing invoice and following up with the requester for dependency cases
- Working with the collections department to review accounts, client payment and credit history to develop new or better repayment terms
- Processing the adjustment such as Legal, Bankruptcy, write off
- Managed debit memos and issued refunds for invoices overpaid by customers
- Maintained sales records for sales representatives, ensuring accurate and up-to-date information
- Analysed disputes raised by collections and processed credit memos (CM) and rebills in accordance with reason codes, resolving issues efficiently
Subject Matter Expert
Hewlett Packard Enterprise and DXC Technology
10.2015 - 12.2019
- Managed daily distribution of tasks among team members, overseeing invoice processing, parked cases, and addressing customer and business inquiries effectively
- Expertly handled customer queries and provided timely resolution, ensuring efficient vendor query management and positive customer experience
- Demonstrated proficiency in performing daily tax corrections, including tax accrual and de-accrual, to maintain accurate financial records
- Resolved aged follow-up, Goods in Transit (GIT), and Receipt Not Billed (RNB) orders by collaborating with requesters and procurement, ensuring timely vendor payments
- Successfully closed month-end activities with zero backlogs, including JV/JE posting, and facilitated KPI reporting to stakeholders
Senior Process Associate
Hewlett Packard Enterprise and DXC Technology
10.2015 - 12.2019
- Rectifying exception list fallouts to ensure prompt payment re-execution
- Monitor accurate and timely payment of the invoices posted into System
- Evaluated and resolving blocked documents, including requestor's, date, quantity, and price blocks
- End to end ownership of the invoice processing, from the time invoice received till vendor receives the payments with ensuring accurate accounting in SAP (PN1 & LH1)
Process Associate
Hewlett Packard Enterprise and DXC Technology
10.2015 - 12.2019
- Processing of Invoices, following up with requestors for dependency cases
- Performing Error and ensure that the Error’s captured are analyzed and learning’s shared with the team
- Handling escalations with corrective and preventive actions measures
- Error Code management - Identification and taking appropriate action on error code invoices
Education
B.com -
Vivekananda Degree Institute of Technology
PUC - undefined
Basaveshwara PU College
Skills
Purchase Order Management
Invoice Handling
Supplier Relations
Financial Reconciliation
Certification
Diageo, Black label award, Q3 FY24
Accomplishments
- Played a role in the company's code decommission project.
- Worked on the company spin off closing activities.
- Prepare and change the SLA’s when there is a deviation in process.
- Setting up monthly meetings with customers for discussion.
- Supported for testing part during tax system up-gradation called as One source engine.
- US Taxation process has been standardized and ensuring accurate processing of US tax invoices on time reporting to customers and tax team.
- Involved in HPE & CSC Spin off and was part of USPS and DXC spin off.
Personal Information
Date of Birth: 08/25/94
Core Expertise
- Purchase Order Management: Effective Support to in creation of PO, loading the GR, amending the PO.
- Invoice Handling: Posting and Creation with Precision.
- Supplier Relations: Expert in Query Handling.
- Financial Reconciliation: Proficient in Clearing GRNI, Debit Balances, Vendor Reconciliation, Parked and Blocked Items.
Timeline
Accounts Payable Specialist
Diageo India Private Limited
05.2023 - Current
Market Advisory
Diageo India Private Limited
11.2021 - 04.2023
Senior Analyst
Oracle India Pvt Limited
01.2020 - 11.2021
Subject Matter Expert
Hewlett Packard Enterprise and DXC Technology
10.2015 - 12.2019
Senior Process Associate
Hewlett Packard Enterprise and DXC Technology
10.2015 - 12.2019
Process Associate
Hewlett Packard Enterprise and DXC Technology
10.2015 - 12.2019
PUC - undefined
Basaveshwara PU College
B.com -
Vivekananda Degree Institute of Technology