DEEPA J
HR-ER/IR Senior Executive
KGF
Summary
To utilize my knowledge, improvise my skills, and proven abilities in an organization that promotes learning. Motivation and teamwork to get a deserving position within the departments, which would support the growth and profitability of the organization.
Overview
9
9
years of professional experience
2
2
Certifications
5
5
Languages
Work History
ER/IR - Employee Relation /Industrial Relation
Foxconn Hon Hai Technology India Mega Development Pvt Ltd.
05.2024 - Current
- Conflict Resolution: Mediate workplace conflicts and resolve employee grievances professionally and confidentially.
- Policy Implementation: Enforce HR policies related to behavior, discipline, performance management, Maternity benefit & Prevention of Sexual Harassment policy.
- Employee Engagement: Develop and support initiatives that promote a positive work environment and employee morale.
- Disciplinary Procedures: Support or lead disciplinary actions in line with company policy and legal standards.
- Performance Management: Assist managers in addressing performance issues through coaching or corrective action plans.
- Committee: Organized and conducted monthly committee meetings to review compliance, employee welfare, and workplace issues.
- IC Committee: Established the Internal Committee (IC) as per PoSH Act guidelines and served as an active committee member.
- Welfare Activities: Implement welfare programs for workers in line with statutory requirements and company policies.
- Handling Strikes & Lockouts: Assist in managing and resolving industrial disputes, strikes, or lockouts.
- PoSH Trainer: Conducted Prevention of Sexual Harassment (PoSH) training for over 30,000 employees, promoting a safe and respectful workplace culture.
- Exit Interviews: Conduct and analyze exit interviews to identify trends and opportunities for improvement.
- HR Compliance: Ensure adherence to employment laws and internal policies regarding fair treatment, harassment, and equal opportunity.
- Managed a team of 50 employees and served as Employee Relations (ER) lead for grievance handling for a workforce of 30,000.
Compliance Auditor
INTERTEK
01.2024 - 04.2024
- Roles & Responsibilities
- Conduct Audits: Perform external audits to assess compliance with regulatory requirements, industry standards, and company policies (e.g., SEDEX, WRAP, GSV, ISO).
- Assess Risk: Identify compliance risks and control gaps through document reviews, interviews, and site inspections.
- Prepare Reports: Develop detailed audit reports highlighting findings, non-conformities, and recommended corrective actions.
- Ensure Regulatory Adherence: Monitor and evaluate organizational adherence to laws such as labor laws, environmental regulations, data privacy and financial compliance.
- Develop Policies: Assist in the development and revision of internal compliance policies and procedures.
- Follow Up on Corrective Actions: Track the implementation of corrective and preventive action plans (CAPAs) to ensure timely resolution.
- Training & Awareness: Educate employees and management on compliance requirements and ethical business practices.
- Stakeholder Communication: Liaise with external bodies, clients, and regulatory agencies during audit processes or compliance reviews.
- Stay Updated: Continuously monitor changes in legal and regulatory landscapes affecting the industry.
Officer- HR
INDIAN DESIGNS EXPORTS PVT LTD.
05.2023 - 12.2023
- Responsibilities:
- Manpower planning & Talent acquisition: Responsible for end to end recruitment for all levels, which include screening of the resume, assessing candidate’s credentials and qualifications, schedule and conduct interviews etc.
- Based on the given requirement, understanding the job profile and sourcing suitable candidates through employee referrals, manpower consultants / agencies, campus recruitment, etc., shortlisting the candidates and scheduling interviews.
- Conducting preliminary interviews, salary negotiation, employment verification and reference checks for candidates who are shortlisted.
- Send Offer Letter to the candidate who is selected in the final round and follow-up with the candidates to ensure on-time joining.
- Coordinate with the concerned person to complete the joining formalities.
- Induction is done for candidates on the day of joining and coordinate with process owners for process orientation.
- Prepare and issue appointment letters to new recruits.
- Formulate and implement HR policies, Security policies (C-TPAT) of the organization; revise and update the policy manuals as per requirement.
- Update organizational chart and employee handbook from time to time.
- Coordinate in organizing internal meetings; designing / creating templates / presentations / formats.
- Guide the students through their internship and project work, review the project report and issue completion certificates.
- Coordinating with department HODs in order to formulate job descriptions for employees and set the KPIs.
- Probationary performance appraisal is done for job confirmation and to assess the employee’s performance during probationary period.
- Performance Management System: is done for the previous financial year in prescribed formats. The purpose of this appraisal is to monitor operational efficiency / productivity of the employees.
- Review of PMS system and PMS cycle along with HR Head and other HODs.
- Follow up with the HODS for on-time completion of the process and adherence of the system.
- Verification of Performance appraisals and compilation of data.
- Feedback is given regarding the appraisal process to the management and records maintained.
- Collecting articles for ID Bulletin yearly magazine, scrutinizing and editing it with the help of magazine committee members. Ensure that the Bulletin is published on time.
- To coordinate in conducting, recreational activities, celebrations, annual sports day etc. as a part of employee engagement.
- Exit interview is taken for the employees in order to understand the reasons for their decision. Analysis of reasons is carried out for continuous improvement in employer-employee relationship.
- Experience and relieving letters issued to the employees on the last working day.
- Played major role in the completion of DISHA Project (Driving Industry towards Sustainable Human Capital Advancement) headed by AEPC, Ministry of Textiles and CRB.
Senior Executive – HR
SREE LAKSHMI APPARELS PVT LTD.
05.2022 - 05.2023
- Recruitment (From operator level to Management trainee and staffs level)
- As per the Manpower plan received from various department heads and make plans to fulfill the requirements as per approval of management.
- Source CV’s from portals and Recruitment Consultants and Employee Referrals for various vacancies and Head hunting.
- Taking HR Round Interview & Salary negotiation.
- Prepared Job description for various positions.
- Conducting interviews, joining formalities, induction and confirmation, full and final settlement.
- Payroll
- Missed punch in attendance.
- EL leave entry.
- On duty entry and approval.
- Paid days checking.
- Weekly off checking.
- New joiners master entry.
- Bank upload for new joiners.
- Month end payroll process.
- Wage sheet cross verify weather paid days are paid correctly.
- Statutory compliance:
- Oversee and maintenance, of the communication of records required by law or local governing bodies or other departments in the organization.
- Oversee the safety and sexual harassment committee, Works committee, Canteen committee.
- Handling the buyer social compliance audit.
- Contract Labour Management: Co – ordinate with labour contractor for Labour supply, manpower maintained as per requirement, attendance & Salary process as per Act. Contractors bill passing, monitoring the monthly payments of all statutory payments.
- HR Metrics: Labour Turnover, Employee Absenteeism Rate, Overtime Rate, Bonus Eligibility Rate, Grievance Rate, Retention Rate, New Hire Turnover.
- Employee Relations and Administration work: Supervisor and maintenance of employee personnel records, prepare documentation for corrective/disciplinary actions and Represent the management at meetings that involve employee benefits, compensation and discipline issues. Handle the Security and vehicle maintenance.
Executive – HR
SHAHI EXPORTS Pvt. Ltd.
01.2017 - 05.2022
- Recruitment (From operator level to Management trainee and staffs level)
- As per the Manpower plan received from various department heads and make plans to fulfill the requirements as per approval of management.
- Source CV’s from portals and Recruitment Consultants and Employee Referrals for various vacancies and Head hunting.
- Taking HR Round Interview & Salary negotiation.
- Prepared Job description for various positions.
- Conducting interviews, joining formalities, induction and confirmation, full and final settlement.
- Payroll
- Missed punch in attendance.
- EL leave entry.
- On duty entry and approval.
- Paid days checking.
- Weekly off checking.
- New joiners master entry.
- Bank upload for new joiners.
- Month end payroll process.
- Wage sheet cross verify weather paid days are paid correctly.
- Statutory compliance:
- Oversee and maintenance, of the communication of records required by law or local governing bodies or other departments in the organization.
- Oversee the safety and sexual harassment committee, Works committee, Canteen committee.
- Handling the buyer social compliance audit.
- Contract Labour Management: Co – ordinate with labour contractor for Labour supply, manpower maintained as per requirement, attendance & Salary process as per Act. Contractors bill passing, monitoring the monthly payments of all statutory payments.
- HR Metrics: Labour Turnover, Employee Absenteeism Rate, Overtime Rate, Bonus Eligibility Rate, Grievance Rate, Retention Rate, New Hire Turnover.
- Employee Relations and Administration work: Supervisor and maintenance of employee personnel records, prepare documentation for corrective/disciplinary actions and Represent the management at meetings that involve employee benefits, compensation and discipline issues. Handle the Security and vehicle maintenance.
Education
SSLC -
Kendriya Vidhyalaya BEML
2ND PUC - undefined
Mahaveer Jain PU College
MBA - undefined
East Point College Of Higher Education
Bengaluru01.2014
B.Com - undefined
Vijayalakshmi College
01.2012
Skills
Team spirit
Interests
Listening to Music, Watching Movies, Playing Badminton, Reading Books, Listening Stories
Certification
Train the Trainer
DECLARATION:
I hereby declare that the above furnished information is true and correct to the best of my knowledge. Thanking you Date : Place:KGF Yours faithfully, [DEEPA J]
Timeline
ER/IR - Employee Relation /Industrial Relation
Foxconn Hon Hai Technology India Mega Development Pvt Ltd.
05.2024 - Current
Compliance Auditor
INTERTEK
01.2024 - 04.2024
Officer- HR
INDIAN DESIGNS EXPORTS PVT LTD.
05.2023 - 12.2023
Senior Executive – HR
SREE LAKSHMI APPARELS PVT LTD.
05.2022 - 05.2023
Executive – HR
SHAHI EXPORTS Pvt. Ltd.
01.2017 - 05.2022
2ND PUC - undefined
Mahaveer Jain PU College
MBA - undefined
East Point College Of Higher Education
B.Com - undefined
Vijayalakshmi College
SSLC -
Kendriya Vidhyalaya BEML